Welcome to Using the Compensation Feature of Talent in ADP Workforce Now Technical Assistance  If you encounter problems during this Live Meeting, call.

Welcome to Using the Compensation Feature of Talent in ADP Workforce Now Technical Assistance  If you encounter problems during this Live Meeting, call Microsoft ® Office Live Meeting support at 1-866-493-2825.  If you are unable to join the audio conference, call Level 3 Communications Ready-Access ® audio conferencing at 1-800-788-6092.  To minimize background noise, use your phone’s mute function or press *6 to mute the line and *7 to unmute the line.  State your name before speaking.  Do not place your phone on hold. Part 1 For audio, call 1-800-377-0237. Access code:

Part 1 W168_ILT_WFN91V01_1015 Using the Compensation Feature of Talent in ADP Workforce Now

3 Copyright © 2014–2015 ADP, LLC Norms  Minimize distractions.  Return promptly from breaks.  Participate. Ask any question that comes to mind.  Make mistakes. This is a safe environment.  Put your phone on mute during the presentation. – Press *6 to mute. – Press *7 to unmute.  Do not place your phone on hold.

4 Copyright © 2014–2015 ADP, LLC Course Purpose The purpose of this course is to prepare you to use the Compensation feature of Talent in ADP Workforce Now to implement and manage your compensation events.

5 Copyright © 2014–2015 ADP, LLC Course Agenda  Introduction to ADP Workforce Now Compensation  Stage 1: Set Up and Roll Out Compensation Event  Stage 2: Make Award Recommendations and Submit Worksheets  Stage 3: Make Award Recommendations and Approve/Reject Subordinate Worksheets  Stage 4: Review Worksheets, Resolve Conflicts, and Submit Worksheets for Approval  Stage 5: Approve Compensation Event for Payout  Stage 6: Close Compensation Event  Putting It All Together

6 Copyright © 2014–2015 ADP, LLC What Is ADP Workforce Now Compensation?  Available as part of ADP Workforce Now Talent, which also includes Performance and Recruitment.  Provides you with the ability to automate compensation award activity. Introduction to ADP Workforce Now Compensation

7 Copyright © 2014–2015 ADP, LLC Approving Authority Practitioner Manager’s Manager Stage 1: Set Up and Roll Out Compensation Event Stage 4: Review Worksheets, Resolve Conflicts, and Submit Worksheets for Approval Stage 6: Close Compensation Event (includes Payroll Processing and Distributing Compensation Notices) Stage 5: Approve Compensation Event for Payout Stage 3: Make Award Recommendations and Approve/Reject Subordinate Worksheets (Optional) Stage 2: Make Award Recommendations and Submit Worksheets The ADP Workforce Now Compensation Process

8 Copyright © 2014–2015 ADP, LLC Roles and Responsibilities RoleResponsibility Approving Authority The approving authority is the person in the company who has financial authority to assign a budget and approve a compensation event by identifying its financial impact. The approving authority might be the vice president of human resources, CEO, or a division head, for instance. PractitionerThe practitioner allocates the budget to all managers who are responsible for awarding compensation, from the highest-level manager to the lowest-level manager. The practitioner submits all compensation recommendations to the approving authority for final approval. Manager’s Manager The manager’s manager is the next-level manager from the lowest-level manager who is making compensation recommendations. ManagerThe manager is the lowest-level manager responsible for awarding compensation such as merit increases to direct reports.

10 Copyright © 2014–2015 ADP, LLC Before You Begin  What is our budget?  How will it be allocated?  Which review period is associated with this compensation event?  How do we want the approval of the compensation event to flow?  Does the practitioner have access to the people and pay information necessary to manage the event?

11 Copyright © 2014–2015 ADP, LLC Before You Begin (Continued)  Do our managers have people access to the right employees so that they can award compensation?  Do we have ADP Workforce Now Performance? If so, do we plan to associate a performance policy with the compensation event?  Will we use rating scales? If so, what rating scale will we associate with the compensation event?

13 Copyright © 2014–2015 ADP, LLC Approving Authority Practitioner Manager’s Manager Stage 1: Set Up and Roll Out Compensation Event Stage 4: Review Worksheets, Resolve Conflicts, and Submit Worksheets for Approval Stage 6: Close Compensation Event (includes Payroll Processing and Distributing Compensation Notices) Stage 5: Approve Compensation Event for Payout Stage 3: Make Award Recommendations and Approve/Reject Subordinate Worksheets (Optional) Stage 2: Make Award Recommendations and Submit Worksheets Stage 1: Set Up and Roll Out Compensation Event

18 Copyright © 2014–2015 ADP, LLC Budget Approaches in ADP Workforce Now Compensation You can apply one of two budget approaches for your compensation events or no budget at all. TypeDescription Bottom-upThe company obtains award recommendations from managers to form a budget estimate. Top-downA company officer defines the budget and allocates dollars throughout the organization.

25 Copyright © 2014–2015 ADP, LLC Guideline Settings in ADP Workforce Now Compensation You can define whether the event will apply guidelines for manages to follow in allocating rewards and, if so, which guidelines will be defined. You can choose to apply a rating scale or, if you use ADP Workforce Now Performance, a performance policy. Guidelines may then be defined as a percentage or dollar amount.

33 Copyright © 2014–2015 ADP, LLC Key Decision Points/Points of No Return Set Up and Roll Out Event Approve Event for Payout Close Event — Process Payroll Close Event — Manage and Distribute Notices Once you roll out an event, you can no longer make changes to the following:  Employees  Managers  Budgets  Guidelines Once an event is approved, you can longer make changes to award recommendations. Once you close the event and send the event for payroll processing, you cannot cancel rate changes or one-time payments within Compensation. Any corrections must be made on the individual employees’ Employment Profile page. Once the date you entered in the Allow Notice Settings to be Edited Until field passes, you cannot edit the content of the notice. Once you send notifications to employees, you cannot recall the Message Center notification.

34 Copyright © 2014–2015 ADP, LLC Set Up and Roll Out Event Approve Event for Payout Close Event — Process Payroll Close Event — Manage and Distribute Notices Once you roll out an event, you can no longer make changes to the following:  Employees  Managers  Budgets  Guidelines Once an event is approved, you can longer make changes to award recommendations. Once you close the event and send the event for payroll processing, you cannot cancel rate changes or one-time payments within Compensation. Any corrections must be made on the individual employees’ Employment Profile page. Once the date you entered in the Allow Notice Settings to be Edited Until field passes, you cannot edit the content of the notice. Once you send notifications to employees, you cannot recall the Message Center notification. Key Decision Point : Setting Up and Rolling Out an Event

35 Copyright © 2014–2015 ADP, LLC Approving Authority Practitioner Manager’s Manager Stage 1: Set Up and Roll Out Compensation Event Stage 4: Review Worksheets, Resolve Conflicts, and Submit Worksheets for Approval Stage 6: Close Compensation Event (includes Payroll Processing and Distributing Compensation Notices) Stage 5: Approve Compensation Event for Payout Stage 3: Make Award Recommendations and Approve/Reject Subordinate Worksheets (Optional) Stage 2: Make Award Recommendations and Submit Worksheets

42 Copyright © 2014–2015 ADP, LLC Approving Authority Practitioner Manager’s Manager Stage 1: Set Up and Roll Out Compensation Event Stage 4: Review Worksheets, Resolve Conflicts, and Submit Worksheets for Approval Stage 6: Close Compensation Event (includes Payroll Processing and Distributing Compensation Notices) Stage 5: Approve Compensation Event for Payout Stage 3: Make Award Recommendations and Approve/Reject Subordinate Worksheets (Optional) Stage 2: Make Award Recommendations and Submit Worksheets Stage 3: Make Award Recommendations and Approve/Reject Subordinate Worksheets

44 Copyright © 2014–2015 ADP, LLC Approving Authority Practitioner Manager’s Manager Stage 1: Set Up and Roll Out Compensation Event Stage 4: Review Worksheets, Resolve Conflicts, and Submit Worksheets for Approval Stage 6: Close Compensation Event (includes Payroll Processing and Distributing Compensation Notices) Stage 5: Approve Compensation Event for Payout Stage 3: Make Award Recommendations and Approve/Reject Subordinate Worksheets (Optional) Stage 2: Make Award Recommendations and Submit Worksheets Stage 4: Review Worksheets, Resolve Conflicts, and Submit Worksheets for Approval

46 Copyright © 2014–2015 ADP, LLC Approving Authority Practitioner Manager’s Manager Stage 1: Set Up and Roll Out Compensation Event Stage 4: Review Worksheets, Resolve Conflicts, and Submit Worksheets for Approval Stage 6: Close Compensation Event (includes Payroll Processing and Distributing Compensation Notices) Stage 5: Approve Compensation Event for Payout Stage 3: Make Award Recommendations and Approve/Reject Subordinate Worksheets (Optional) Stage 2: Make Award Recommendations and Submit Worksheets Stage 5: Approve Compensation Event for Payout

48 Copyright © 2014–2015 ADP, LLC Guidelines for the Approving Authority ActionResult ApproveThe approving authority can approve the event, with or without changes that he or she makes. Once approved, the following occurs:  The event status changes to Ready for Payroll Processing.  The practitioner receives notification through the Message Center that the event is ready for payroll processing. RejectThe approving authority can reject the event, with or without changes that he or she makes. Once rejected, the following occurs:  The event status does not change.  The practitioner receives a notification through the Message Center that the event is suspended.  The practitioner reviews the Compensation worksheets again, makes any necessary adjustments, and resubmits the worksheets for approval.

50 Copyright © 2014–2015 ADP, LLC Set Up and Roll Out Event Approve Event for Payout Close Event — Process Payroll Close Event — Manage and Distribute Notices Once you roll out an event, you can no longer make changes to the following:  Employees  Managers  Budgets  Guidelines Once an event is approved, you can longer make changes to award recommendations. Once you close the event and send the event for payroll processing, you cannot cancel rate changes or one-time payments within Compensation. Any corrections must be made on the individual employees’ Employment Profile page. Once the date you entered in the Allow Notice Settings to be Edited Until field passes, you cannot edit the content of the notice. Once you send notifications to employees, you cannot recall the Message Center notification. Key Decision Point : Approving the Event for Payout

51 Copyright © 2014–2015 ADP, LLC Approving Authority Practitioner Manager’s Manager Stage 1: Set Up and Roll Out Compensation Event Stage 4: Review Worksheets, Resolve Conflicts, and Submit Worksheets for Approval Stage 6: Close Compensation Event (includes Payroll Processing and Distributing Compensation Notices) Stage 5: Approve Compensation Event for Payout Stage 3: Make Award Recommendations and Approve/Reject Subordinate Worksheets (Optional) Stage 2: Make Award Recommendations and Submit Worksheets Stage 6: Close Compensation Event

53 Copyright © 2014–2015 ADP, LLC Set Up and Roll Out Event Approve Event for Payout Close Event — Process Payroll Close Event — Manage and Distribute Notices Once you roll out an event, you can no longer make changes to the following:  Employees  Managers  Budgets  Guidelines Once an event is approved, you can longer make changes to award recommendations. Once you close the event and send the event for payroll processing, you cannot cancel rate changes or one-time payments within Compensation. Any corrections must be made on the individual employees’ Employment Profile page. Once the date you entered in the Allow Notice Settings to be Edited Until field passes, you cannot edit the content of the notice. Once you send notifications to employees, you cannot recall the Message Center notification. Key Decision Point : Processing Payroll and Closing an Event

55 Copyright © 2014–2015 ADP, LLC Set Up and Roll Out Event Approve Event for Payout Close Event — Process Payroll Close Event — Manage and Distribute Notices Once you roll out an event, you can no longer make changes to the following:  Employees  Managers  Budgets  Guidelines Once an event is approved, you can longer make changes to award recommendations. Once you close the event and send the event for payroll processing, you cannot cancel rate changes or one-time payments within Compensation. Any corrections must be made on the individual employees’ Employment Profile page. Once the date you entered in the Allow Notice Settings to be Edited Until field passes, you cannot edit the content of the notice. Once you send notifications to employees, you cannot recall the Message Center notification. Key Decision Point : Managing and Distributing Notices

57 Copyright © 2014–2015 ADP, LLC 1. Knowledge Check: Answers Which element of Step 4: Review Managers in the Compensation Event wizard provides information about the number of employees who will receive recommendations from managers and the number of employees who will receive recommendations from the practitioner? a.Recommendation Summary b.View Filters c.Event Budget Details d.Employee Recommendations

58 Copyright © 2014–2015 ADP, LLC 2. Knowledge Check: Answers You enter an award recommendation for an employee, and the % Award field highlights in yellow. Which of the following statements is true? a.You entered an award recommendation that is over the target award. b.You entered an award recommendation that is outside the recommended award range. c.You entered an award recommendation that is outside the allowed award range. d.You did not set up award guidelines for managers to use when entering recommendations.

59 Copyright © 2014–2015 ADP, LLC 3. Knowledge Check: Answers Once you roll out a compensation event, you can no longer make changes to which of the following? (Select all that apply.) a.The people included in the event b.The event budget c.The award guidelines d.The award recommendations

60 Copyright © 2014–2015 ADP, LLC 4. Knowledge Check: Answers AnswerTermExample cReview periodGeneva Video Games’ annual review evaluates employees’ performance from July 1 of the previous fiscal year to May 31 of the current fiscal year. dRecommendation period Managers have approximately two weeks after completing performance reviews, July 8 – 22, to enter merit increases. aCutoff dateAny updates to employees’ records must be made by July 10 in order to be considered for the compensation event. bEffective dateEmployees will see their merit increases in their August 5 paycheck..

62 Copyright © 2014–2015 ADP, LLC In Your Breakout Room 1.Click your microphone to see the green arrow.  2.Select Tools > Host Application > Select Host and then select the remote host assigned to your room. 3.Complete the practice. 4.Contact the instructor through Text Chat if you have a question or when you are finished.

64 Copyright © 2014–2015 ADP, LLC While You Were Out  Participants are currently working independently on a practice exercise.  If you were not in class when we began the exercise, select Q&A to contact the instructor.

67 Copyright © 2014 ADP, Inc. Copyright © 2014–2015 ADP, LLC Course Closing Course Objectives Now that you have completed this course, you are prepared to do the following:  Set up and roll out a merit compensation event.  Make award recommendations and submit them for approval using the Compensation worksheet.  Emulate managers, when necessary, to submit recommendations on their behalf.  Close a compensation event by updating pay rates and managing and distributing compensation notices.

Welcome to Using the Compensation Feature of Talent in ADP Workforce Now Technical Assistance  If you encounter problems during this Live Meeting, call.

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Welcome to Using the Compensation Feature of Talent in ADP Workforce Now Technical Assistance  If you encounter problems during this Live Meeting, call.

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