1. Pushing the envelope: Making a good system great through collaboration Karin Smith Charles Sturt University kasmith@csu.edu.au Tony Cargnelutti UNILINC tony@unilinc.edu.au

2. The initial collaboration - The vision Collaboration between Centre for Research and Graduate Training and Library CSU Research Output (CRO ) – an Institutional Repository that also acts as a research management system. Collecting and collating HERDC (Higher Education Research Data Collection) Mandate for final accepted drafts

3. The subsequent collaboration - The implementation CSU/UNILINC - UNILINC provides technical support to implement Digitool Together we developed: Data structure – Dublin Core Submission forms/Authentication Reporting – which enabled other workflows

4. Successes Academics used the submission forms for over 1000 items 2007 HERDC reporting came entirely from CRO After copyright checking about half the documents are available for open access.

5. Most authors submitted a final accepted draft

7. The evolution - Rethinking the data structure We could not rely solely on CRO for accurate author information, we still needed to work with external file for 2007 reporting Dublin Core data structure in Digitool does not allow for subfields Converting the structure from DC to MARC21 for reporting

10. When the stars line up…bringing it all together to achieve the CRO an institution with a clear vision, a committed executive & an effective project plan/team a service provider with the flexibility, creativity, infrastructure & technical expertise to execute the vision a system vendor that is also flexible & committed to supporting the vision mutual commitment, communication & trust

11. The details – fully customised ‘out- of-the-box’ solution original concept was for a simple ‘out of the box’ repository but CRO was much more Needed complete rethink – particularly from UNILINC & ExLibris including a new agreement Examples of adventure:  Test System installation – a challenging situation  Data Structure – UNILINC & ExLibris expertise working together for positive result

12. The timeframe

13. Not hampered by perceived impediments…. Tightest of timeframes The system: DigiTool Coming to terms with HERDC, RQF, FoR, ERA, specific institutional data needs…

14. The Community DigiTool Working Group Considerable knowledge gained in building the vision – data & systems CRO – fully integrated research repository another important model in the mix of Repository solutions