1. Funding Solution Task Force Recommendation #26 Robin Sawh LAN Supervisor, University Hall Robin.Sawh@ualberta.ca

2. Current Situation They are more than 35 Microsoft Exchange servers spread all over campus and hosting approximately 3500 mailboxes

3. With this duplication of service comes several operational problems Directory replication Calendar sharing Incomplete Global Address List Inconsistent Virus and Spam Filtering

4. Recommendations Install two powerful quad processor, RAID 5- mirrored servers Run virus and junk filter software Set a one-year mail archiving policy for mailboxes Retain calendar entries for three years Set disk quota to.5 gig per mailbox

5. Provide for 5000 mailboxes to manage faculty, staff, and resources Allow IMAP and Web Access to mail so it would be available from off-campus Allow PDA support. Assign one fulltime time administrator and one full-time backup person to look after this service.

6. Assign a project manager and set a deadline of 2 months to get this service up and running Provide monthly updates to University Hall of the project status

7. Cost savings Benifits. Cost savings should come directly from hardware and software licensing cost running fewer numbers of servers requiring one junk filter and one virus scanner. Hardware for 35 exchange servers + Virus scanner + Junk filter @ approx $9,000 per year to operate over 4 years = $1.2 Million

8. Hidden Cost savings Less power consumption Virus can be isolated quickly Free up sysadmins time thus allow them to pursue more important task

9. Conclusion No IT staff reduction Funding for this project will come from the internal loan program

10. Questions