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Chapter 18. Copyright 2003, Paradigm Publishing Inc. CHAPTER 18 BACKNEXTEND 18-2 LINKS TO OBJECTIVES Sort Text in Paragraphs, Columns, and Tables Sort.

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Presentation on theme: "Chapter 18. Copyright 2003, Paradigm Publishing Inc. CHAPTER 18 BACKNEXTEND 18-2 LINKS TO OBJECTIVES Sort Text in Paragraphs, Columns, and Tables Sort."— Presentation transcript:

1 Chapter 18

2 Copyright 2003, Paradigm Publishing Inc. CHAPTER 18 BACKNEXTEND 18-2 LINKS TO OBJECTIVES Sort Text in Paragraphs, Columns, and Tables Sort Text in Paragraphs, Columns, and Tables Sort on More Than One Field Sort on More Than One Field Sort Records in a Data Source Document Sort Records in a Data Source Document Select Specific Records in a Data Source Document for Merging Select Specific Records in a Data Source Document for Merging Commands Review SORTING AND SELECTING Signature: Microsoft Word 2003

3 Copyright 2003, Paradigm Publishing Inc. CHAPTER 18 BACKNEXTEND 18-3 LINKS TO OBJECTIVES Sort Text in Paragraphs, Columns, and Tables Sort Text in Paragraphs, Columns, and Tables Sort on More Than One Field Sort on More Than One Field Sort Records in a Data Source Document Sort Records in a Data Source Document Select Specific Records in a Data Source Document for Merging Select Specific Records in a Data Source Document for Merging Commands Review Performance Objectives Sort text in paragraphs, columns, and tables Sort on more than one field Sort records in a data source document Select specific records in a data source document for merging

4 Copyright 2003, Paradigm Publishing Inc. CHAPTER 18 BACKNEXTEND 18-4 LINKS TO OBJECTIVES Sort Text in Paragraphs, Columns, and Tables Sort Text in Paragraphs, Columns, and Tables Sort on More Than One Field Sort on More Than One Field Sort Records in a Data Source Document Sort Records in a Data Source Document Select Specific Records in a Data Source Document for Merging Select Specific Records in a Data Source Document for Merging Commands Review Sorting Concepts Word includes some basic database functions. - alphabetize information or arrange numbers numerically and select specific records from a document three types of sorts available AlphanumericNumericDate

5 Copyright 2003, Paradigm Publishing Inc. CHAPTER 18 BACKNEXTEND 18-5 LINKS TO OBJECTIVES Sort Text in Paragraphs, Columns, and Tables Sort Text in Paragraphs, Columns, and Tables Sort on More Than One Field Sort on More Than One Field Sort Records in a Data Source Document Sort Records in a Data Source Document Select Specific Records in a Data Source Document for Merging Select Specific Records in a Data Source Document for Merging Commands Review Sorting Text in Paragraphs sorted by first character - can be at left margin or indented with Tab key specify by what you want to sort select type and order Table, Sort

6 Copyright 2003, Paradigm Publishing Inc. CHAPTER 18 BACKNEXTEND 18-6 LINKS TO OBJECTIVES Sort Text in Paragraphs, Columns, and Tables Sort Text in Paragraphs, Columns, and Tables Sort on More Than One Field Sort on More Than One Field Sort Records in a Data Source Document Sort Records in a Data Source Document Select Specific Records in a Data Source Document for Merging Select Specific Records in a Data Source Document for Merging Commands Review Changing Sort Options choose the option that describes how text is separated in the document Table, Sort

7 Copyright 2003, Paradigm Publishing Inc. CHAPTER 18 BACKNEXTEND 18-7 LINKS TO OBJECTIVES Sort Text in Paragraphs, Columns, and Tables Sort Text in Paragraphs, Columns, and Tables Sort on More Than One Field Sort on More Than One Field Sort Records in a Data Source Document Sort Records in a Data Source Document Select Specific Records in a Data Source Document for Merging Select Specific Records in a Data Source Document for Merging Commands Review Sorting Text in Columns fields separated by a tab - left margin is Field 1 select columns (do not include headings) select field to sort Table, Sort

8 Copyright 2003, Paradigm Publishing Inc. CHAPTER 18 BACKNEXTEND 18-8 LINKS TO OBJECTIVES Sort Text in Paragraphs, Columns, and Tables Sort Text in Paragraphs, Columns, and Tables Sort on More Than One Field Sort on More Than One Field Sort Records in a Data Source Document Sort Records in a Data Source Document Select Specific Records in a Data Source Document for Merging Select Specific Records in a Data Source Document for Merging Commands Review Sorting on More than One Field Table, Sort select fields select to sort all text except column headings

9 Copyright 2003, Paradigm Publishing Inc. CHAPTER 18 BACKNEXTEND 18-9 LINKS TO OBJECTIVES Sort Text in Paragraphs, Columns, and Tables Sort Text in Paragraphs, Columns, and Tables Sort on More Than One Field Sort on More Than One Field Sort Records in a Data Source Document Sort Records in a Data Source Document Select Specific Records in a Data Source Document for Merging Select Specific Records in a Data Source Document for Merging Commands Review Sorting Text in Tables similar to sorting columns of text separated by tabs select table, Table, Sort when selected, the header row becomes the Sort by options

10 Copyright 2003, Paradigm Publishing Inc. CHAPTER 18 BACKNEXTEND 18-10 LINKS TO OBJECTIVES Sort Text in Paragraphs, Columns, and Tables Sort Text in Paragraphs, Columns, and Tables Sort on More Than One Field Sort on More Than One Field Sort Records in a Data Source Document Sort Records in a Data Source Document Select Specific Records in a Data Source Document for Merging Select Specific Records in a Data Source Document for Merging Commands Review Sorting Records in a Data Source select Mail Merge Recipients button click a column heading to sort in ascending order options are similar to the Sort Text dialog box or click down arrow and select (Advanced…)

11 Copyright 2003, Paradigm Publishing Inc. CHAPTER 18 BACKNEXTEND 18-11 LINKS TO OBJECTIVES Sort Text in Paragraphs, Columns, and Tables Sort Text in Paragraphs, Columns, and Tables Sort on More Than One Field Sort on More Than One Field Sort Records in a Data Source Document Sort Records in a Data Source Document Select Specific Records in a Data Source Document for Merging Select Specific Records in a Data Source Document for Merging Commands Review Selecting Records to merge the main document with specific records in the data source select or deselect desired records use to select or clear all records May not be practical in a data source containing many records.

12 Copyright 2003, Paradigm Publishing Inc. CHAPTER 18 BACKNEXTEND 18-12 LINKS TO OBJECTIVES Sort Text in Paragraphs, Columns, and Tables Sort Text in Paragraphs, Columns, and Tables Sort on More Than One Field Sort on More Than One Field Sort Records in a Data Source Document Sort Records in a Data Source Document Select Specific Records in a Data Source Document for Merging Select Specific Records in a Data Source Document for Merging Commands Review Selecting Records…/2 In a large data source, use options from the Filter and Sort dialog box. comparison is Equal to as a default click down arrow and select (Advanced…) use And/Or to specify more than one condition

13 Copyright 2003, Paradigm Publishing Inc. CHAPTER 18 BACKNEXTEND 18-13 LINKS TO OBJECTIVES Sort Text in Paragraphs, Columns, and Tables Sort Text in Paragraphs, Columns, and Tables Sort on More Than One Field Sort on More Than One Field Sort Records in a Data Source Document Sort Records in a Data Source Document Select Specific Records in a Data Source Document for Merging Select Specific Records in a Data Source Document for Merging Commands Review How do you display the Sort Text dialog box? Table, Sort

14 Copyright 2003, Paradigm Publishing Inc. CHAPTER 18 BACKNEXTEND 18-14 LINKS TO OBJECTIVES Sort Text in Paragraphs, Columns, and Tables Sort Text in Paragraphs, Columns, and Tables Sort on More Than One Field Sort on More Than One Field Sort Records in a Data Source Document Sort Records in a Data Source Document Select Specific Records in a Data Source Document for Merging Select Specific Records in a Data Source Document for Merging Commands Review How do you display the Sort Options dialog box? Table, Sort

15 Copyright 2003, Paradigm Publishing Inc. CHAPTER 18 BACKNEXTEND 18-15 LINKS TO OBJECTIVES Sort Text in Paragraphs, Columns, and Tables Sort Text in Paragraphs, Columns, and Tables Sort on More Than One Field Sort on More Than One Field Sort Records in a Data Source Document Sort Records in a Data Source Document Select Specific Records in a Data Source Document for Merging Select Specific Records in a Data Source Document for Merging Commands Review How do you display the Mail Merge Recipients dialog box? select Mail Merge Recipients button

16 Copyright 2003, Paradigm Publishing Inc. CHAPTER 18 BACKNEXTEND 18-16 LINKS TO OBJECTIVES Sort Text in Paragraphs, Columns, and Tables Sort Text in Paragraphs, Columns, and Tables Sort on More Than One Field Sort on More Than One Field Sort Records in a Data Source Document Sort Records in a Data Source Document Select Specific Records in a Data Source Document for Merging Select Specific Records in a Data Source Document for Merging Commands Review Coming Next APPLYING SPECIAL FEATURES

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