1. Committed to Shaping the Next Generation of IT Experts. Exploring Microsoft Office Word 2007 Chapter 3: Enhancing a Document Robert Grauer, Keith Mulbery, Michelle Hullet

2. 2 Outlines  Table elements  Table creation steps  Table Operations Tab Insert Rows or Columns Merge and Split Cells Sizing Cells Table Styles Table Alignment Formulas—Cell Addresses Sorting Data in a Table Text to Table Option Graphic Tools

3. Copyright © 2008 Pearson Prentice Hall. All rights reserved.3 Parts of a Table Row Cell Column Cell merged across columns Click this icon to select the entire table Table

4. 4 Three Options for Inserting a Table Choose the columns and rows using the grid Choose the insert table option Draw a table

5. 5 Using Tab in a Table Tab in a table moves you to the next cell To add a tab character to a cell, use Ctrl+Tab Using the Tab key moves you from cell to cell

6. 6 Insert Rows or Columns Insert and delete rows and columns using the buttons provided To delete only the data in the cells, highlight and use the Delete key from your keyboard

7. 7 Merge and Split Cells Highlight cells you would like to merge Select the Merge Cells button on the toolbar

8. 8 Sizing Cells Row Height: vertical space from top to bottom Column Width: horizontal space from left to right

9. 9 Resizing Cells by Dragging When no cell is selected, the entire column’s border will be moved When a row or a cell is selected, only the border in that row will move Cursor changes to a double arrow when its placed over the column border When only a row or the cell adjacent to the border you are moving is selected, only that row’s border will change

10. 10 Table Styles Table styles are predefined styles Click ‘more’ to get additional style choices More arrows

11. 11 Predefined Table Styles Mouse-over previews the style Click to apply the style Add your own style using New Table Style Make a new style Modify a style

12. 12 Formatting a Style Shading: cell background color Border: line style around each cell

13. 13 Shading Choose a color, no color or get more shading colors

14. 14 Click for the properties dialog box Table Alignment Use properties dialog to align the table on the page Position the entire table between margins

15. 15 Data Alignment Change the alignment of the selected cell(s) using alignment options Setting vertical alignment to bottom or center would help the design

16. 16 Data Alignment Text direction changes data direction within selected cells Note: the text rotates each time you click Click to rotate data in a cell One click Two clicks Three clicks

17. 17 Cell Margins Adjust white space inside of cells (margins) and the spacing between cells Adjust cell margins and cell spacing Adjusting cell margins Adjusting cell spacing

18. 18 Formulas—Cell Addresses Columns are labeled alphabetically Rows are labeled numerically Cells are the intersection A1 is a cell address Use cell addresses to create formulas

19. 19 Cell Addresses in Formulas Use formulas as you would in Excel Choose a number format (currency, date, etc.) Relative addresses, use syntax

20. 20 Cell Formulas Use F8 to show your formulas (fields) Word provides the syntax for formulas

21. 21 Sorting Data in a Table Choose the column title you want to use as the primary sort Then you can sort using secondary and tertiary columns Choose ascending or descending

22. 22 Text to Table Option Use Text to Table option when pre-typed data would work better in a table Equal column widths is the default Number of columns are associated with the “Separate text at” option Select the text you want to move into a table

23. 23 Graphic Tools Clip Art Pictures WordArt Symbols

24. 24 Copyright Copyright protects work and gives its producer exclusive rights to its use and reproduction Assume all work on the Internet is copyrighted and do not use something unless it is stated to be in the public domain Be sure to read all license agreements to see how you may use an image

25. 25 Inserting Clip Art Insert Clip Art and the Clip Art task pane will open Insert Clip Art opens the Clip Art task panel

26. 26 Clip Art Task Pane Search for clips by keyword Limit your search by collection or media To position image where your insert point is, double click image Limit search by collection and/or media Use keywords when searching for art Opens the Clip Art Organizer Opens your browser and takes you to Microsoft’s site to search for more clips Inserts where the cursor is Located on your page

27. 27 Clip Art Organizer Clip Art pieces have associated keywords and can be organized in the organizer You may add, change or delete keywords using the Edit Keywords dialog box Collections on your computer Hover your mouse over the image for information about the image Click down arrow for the task pane Add keywords to the clip art for searching

28. 28 Inserting a Picture Add your own picture from a saved file on your computer Pictures may be from a digital camera, scanned, or found on the Internet If you get a picture online, be sure it is from a legal source Insert Picture opens dialog box to browse to your saved picture file

29. 29 Manipulating Your Graphic Size your graphics using the handles Hold down the shift key to keep the proportions of the art when sizing it Handles change the size of the overall image

30. 30 Text Wrapping Choose how your graphic interacts with text Square and tight wrap the text around the graphic Acts like a letter Wrapping options Acts like a watermark Art will cover text

31. 31 Wrapping Options The most popular options are: In line with Text, Square, and Tight In line With Text Tight Square

32. 32 More Wrapping Options Other options are: Through, Top and Bottom, In Front of Text, and Behind Text Top and Bottom Behind Text Through In Front of Text

33. 33 Picture Quick Styles Mouse over style to preview the style Click to apply the style More styles

34. 34 Make Your Own Picture Style Use the picture shape, border and effects to make your own styles

35. 35 Cropping Cropping hides parts of an image After cropping Before cropping

36. 36 Brightness Brightness is the ratio between lightness and darkness in an image No changes +40 brightness -40 brightness

37. 37 Contrast Contrast increases or decreases the difference in dark and light areas of the image No changes +40 contrast -40 contrast

38. 38 Compressing Images Graphics increase the document’s size— compression helps shrink that size Once you are done making changes to an image, use the compress tool to shrink the size of your file You cannot undo your changes to an image once you have compressed it

39. 39 WordArt Create decorative text Text becomes an image as WordArt Choose your design

40. 40 WordArt—Write the Text Add text Press enter for another line of text Choose font, size, bold or italics Click OK Type your text Choose the font Choose the size Choose bold or italics

41. 41 Formatting WordArt Format WordArt ribbon makes changes to the WordArt Change the WordArt style Shape Fill—changes color Shape Outline—changes border color Change Shape—changes the WordArt shape Text area deals with text options Drop shadow effects 3D effects Arrange—deals with interaction of different objects with each other and the document’s text

42. 42 Inserting Symbols Add symbols not found on the keyboard Use fonts such as Wingdings or Webdings More symbols if you don’t see the symbol you are looking for

43. 43 Questions?