1. ASPEC December 2015 Incidents –0 incidents, 0 near misses Hours 28/11/15-25/12/15 12% Site, 0.5% Travel, 78% Office

2. ASPEC Sites December 2015 ASPEC QSHR December 2015 Minutes

3. HSE Safety Alert – Incident (Incident No: 204108635) DISCUSSION On the 30 th June, 2015 an ASPEC Employee reported that whilst driving home from work, their vehicle was hit by a another vehicle that was conducting a U-Turn. The other vehicle did not see the Employee’s vehicle in it’s location, hence colliding. An ambulance was called to the incident, the Employee was treated and hospitalised following injuries to their wrist and leg. Ongoing physio and walking aids were used to aid recovery. No harm was caused to any other team members or ASPEC equipment. Actual Consequences of incident: Hospitalisation and lost time. ACTION Ambulance was called for immediate medical treatment The incident was discussed with immediate Supervisor and ASPEC Management. The following should be undertaken as a minimum for ALL ASPEC Engineering staff: Reminder to drive safely during your journey to and from work. Reminder conduct regular visual inspections whilst driving a vehicle. All ASPEC staff have a legal obligation to ensure they are familiar with the components of the HSE Management System, abiding by ASPEC HSE procedures, reporting and risk managing hazards and reporting incidents/ near misses

4. HSE Activities Site Clothing If anyone requires anything, please advise Sandra A REMINDER to check your Hard Hat. Is it still in date? First Aid Kits Had your first aid kit been audited lately? Don’t forget if you have accessed the first aid kit, take the time to think - ‘Am I using this due to a near miss or incident?’. If so we need to be reporting them. This can easily be done via our members area http://www.formstack.com/forms/?1048066-a3h4rPjTrQ ASPEC QSHR December 2015 Minutes

5. HSE Activities Monthly Office Inspections Has your office completed it’s month SAFETY Inspection? No? How about we do one now? http://www.formstack.com/forms/?1486095-qV4qYHpGdt Annual Fire Drill Has your office completed it’s annual fire drill? Don’t forget to up-date the details in the ASPEC Fire Drill Register https://www.formstack.com/forms/?1656123-BtM76JmTFX First Aid First Aid Certificate for First Aid Officers have now all been completed in Brisbane & Newcastle. Fire Extinguisher Inspections Has your office completed this recently? Would it be more than 6 months ago? Must be completed every 6months and the ASPEC Inspection Register updated. https://www.formstack.com/forms/?1656130-BtM76JmTFX ASPEC QSHR December 2015 Minutes

6. Quality Activities Aspec currently has 29 PCA’s Open Sample PCAs Open Hierarchy of Control Training Tool – short 5min training tool to be used to ensure team members can use and understand the risk assessment tool – ready for delivery PCA Close off Process – is it strong enough? Client Feedback Form to Clients – include the link to formstack within emails to Clients when document control are issuing final documents/drawings Project Leader Manual & Training – comprising of procedures and guidelines for leaders. Training tool being extended onto this. Manual complete, training tool under development Sub-Consultant Approval process – is this strong enough within formstack? Group Leader Training – old tool being reviewed and made current Take5 App – convert current assessment tool into a non-paper, easy accessible on site and automatically available for audit. Safety & QA Card – quick reference card for team members to have on hand – ready for delivery Upgrade RTIO FEA Models – to ensure competitive Go-No-Go Checklist Document control of External Product to Aspec Clients – guidelines for Clients to us when requesting Aspec to issue on their behalf. P273 Lesson Learned ASPEC QSHR December 2015 Minutes

7. Quality Activities Preventative and Corrective Action Can you think of any areas of improvement that you would like to raise? http://www.formstack.com/forms/?1455323-K2PHoVow2m ASPEC QSHR December 2015 Minutes

8. Quality Activities Aspec Quality Audit An Audit is being planned for in 16 th & 17 th February 2016 – documents and processes are being revised where necessary Project Leader Training Training tools are still being revised Approved Suppliers Internal Evaluation Have you been liaising with Sub Consultants this month? Please add an evaluation to the register. While you’re here, we can do one now: http://www.formstack.com/forms/?1572826-Ku6R1nfLNa Client Satisfaction Evaluation Have you been liaising with your Clients this month? Please add some feedback on our performance to the register. We can do one now: http://www.formstack.com/forms/?1623631-gMRN4M4pbS ASPEC QSHR December 2015 Minutes

9. Quality Activities Lessons Learned Can you share one with the Team now? click on the link: http://www.formstack.com/forms/?1068471-K2PHoVow2m-v3 ASPEC QMS Manual The latest version is now available in the Members Area http://www.aspec.com.au/uploads/1/6/3/0/16304516/aeq-ma- 0001_08_quality_manual.pdf ASPEC QSHR December 2015 Minutes

10. HR Activities Training Register The previously used training register within Excel has now been exported into a database, where more accurate details can be captured and expiries can be managed efficiently. You may have recently received an individual training record to check. Please advise is there were discrepancies Ensure your emergency contact details are up to date by completing http://www.formstack.com/forms/?1041415-NGhDRWbdVU http://www.formstack.com/forms/?1041415-NGhDRWbdVU ASPEC QSHR June 2014 Minutes