1. 1 Matakuliah: G0374/Business Writing Tahun: September 2006 Report Pertemuan 9

2. 2 A report is a very formal document that is written for a variety of purposes in the sciences, social sciences, engineering and business disciplines. Report

3. 3 The Purposes To convey essential information To influence decisions To be used in determining changes, improvement, or solutions to problems.

4. 4 Some Reports in Business Routine reports * representatives’ reports on sales visits * managers’ reports on the work of their departments * equipment and maintenance report * progress report * safety reports * accident reports Special reports * reports written in response to requests for specific information * reports made on a special topic after research and investigation * report regarding a change of policy * market research report

5. 5 Some other Types of Reports 1.Record report 2.Statistical report 3.Progress report 4.Investigative report 5.Recommendation repor

6. 6 Why are they difficult to write? Collecting information Summarizing information Organizing information Making recommendation

7. 7 Stages in Report Preparation Figure 1.1 Stages in Report preparation. Although pratical work May occupy more than three-quarters of the time, this work must be planned to fit into The overall framework of the project and geared to the production of relevant information

8. 8 Getting the Information The Telephone call The Interview The Questionnaires

9. 9 Presenting One of the best possible ways of ensuring that the final report is acceptable is to make an oral presentation of the main findings fairly near the end of the exercise.

10. 10 Rules in preparing any business report 1.Cite your sources. Always let your reader know where your information comes from so that it may be verified. 2.Date your report. Business is volatile; facts and situations change daily, if not hourly. Your information could become outdated very quickly. 3.Always keep a copy of your report for your own reference.

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