1. Tomasz Mroczek presents ORGANIZATION OF AGRICULTURAL EXTENSION IN POLAND part II by Dr. Jozef Kania

2. Organization of Agricultural Extension in Poland Dr. Jozef Kania, Associate Professor University of Agriculture in Krakow Faculty of Agriculture and Economics Institute of Economics and Social Sciences Head of the Department of International Agriculture and Extension 31-120 Krakow, Mickiewicza Street 21, PL tel.+48 12 662 43 28 fax: +48 12 633 15 61 e-mail: jozef.kania@ur.krakow.pl

3. 3.1. General Information Provincial Centres of Agricultural Advisory (Wojewodzkie Osrodki Doradztwa Rolniczego – ODRs) are self- governed organizational legal entities operating on the basis of the Act on Agricultural Advisory Bodies of 22 October 2004 (Journal of Laws No. 251, item 2507 as amended). This Act went into effect on January 1, 2005, resulting in charges for selected services provided by the agricultural advisory centres. According to the competence act prepared by the Ministry of Internal Affairs and Administration approved by the Parliament of the Republic of Poland, 16 provincial ODRs subordinate to the province governor were transferred to the Provincial Parliaments on August 1, 2009 (Journal of Laws No. 92 of June 16, 2009, item 753) on the basis of the charter, which was approved by the Local Governments. The charter specifies the goals and tasks of the centres, their structure, as well as their method of administrative and financial management. In each of the 16 provinces in Poland there is one provincial ODR. Its name contains the name of the province e.g., Mazovian ODR or Podkarpackie ODR. Since 2009, the proper technical term for the Polish agricultural extension system is ‘semi-autonomous’.

4. Provincial Centres of Agricultural Advisory (ODRs) Provincial ODRs are part of the public sector. Pursuant to the Act of January 23, 2009 (Journal of Laws No. 92, item 753, Article 23 passage 6) they receive purpose subsidies from the state budget to carry out tasks specified in Article 4 passage 2 of the Act of October 22, 2004 on agricultural advisory bodies (non-commercial extension activities) and specific subsidies for the remuneration of employees and maintenance of the centres. The priority for the ODRs is to assist farmers and their families in making decisions that will help them achieve their goals. This is achieved by:

5. Provincial Centres of Agricultural Advisory (ODRs) actions taken to improve the level of qualifications of farmers and rural inhabitants, implementing the instruments of the European Union's Common Agricultural Policy, promotion of the multifunctional development of rural areas, promotion of environmentally-friendly management methods and environmental protection, assistance in implementing new requirements relating to agricultural production, the so-called mutual conformity principle (cross-compliance), implementation of new production technologies, protection and cultivation of cultural heritage at the village level, assistance in the creation of production groups.

6. Demonstration field (KPODR Minikowo)

7. Examples of agricultural fair (KPODR Minikowo)

8. Horticultural exhibition (ODR Piotrkow Trybunalski)

9. Folk performances during the fair

10. Horticultural exhibition (PODR Boguchwala)

11. Harvest time Festival with Polish President

12. Harvest time Festival

13. Harvesting just started

14. Meeting of directors of ODR’s (in Krakow)

15. Provincial Centres of Agricultural Advisory (ODRs) Provincial ODRs focus on the execution of objectives that can be classified into four types: extension tasks, which consist in helping farmers in decision-making, information tasks, i.e., delivering information on new technologies and innovations to agricultural manufacturers without their assessment, educational tasks consisting in conveying knowledge and teaching adults (farmers and members of their families), popularising tasks consisting in the dissemination of new technical and technological solutions in rural areas.

16. Provincial Centres of Agricultural Advisory (ODRs) Each provincial ODR is associated with its own Social Council for Agricultural Extension, which is a consultative-advisory body to the director of the ODR and counts 11 people. It usually includes the representatives of the provincial parliament, the agricultural chamber, members of farmers' trade unions, representatives of scientific centres (universities) and research and development units, as well as representative from agricultural schools. Table 1 presents the number of extension advisors in the 16 provincial ODRs and their average number in a county extension unit, as well as the number of districts (the smallest local government administrative unit) served usually by one advisor.

17. Table 1 Number of Counties (Powiaty) and Districts (Gminy) per Advisor by Provinces (Województwa) in 2009

18. 3.2 Sources of Funding As shown in Figure - the basic sources of funding in 2009 were: subsidies from the state budget 43.9%, which include specific subsidies (60%) and purpose subsidies (40%), funds from other units of public sector – 46.4%, which include, most of all, the funds from the Provincial Funds for Environmental Protection and Water Management (59%), Offices of the Marshals (28.2%), Provincial Employment Agencies (8.8%), Animal Production Institute (2.6%), as well as Regional Social Policy Centres (1.4%).

19. 3.2 Sources of Funding Figure 1: Basic Sources of Financing Extension Activities of provincial ODRs in 2009

20. 3.3 Human Resources Employment of Agricultural Extension Advisors in Provincial ODRs Women dominate among the agricultural extension advisors (54.3%). At the management level, it can be noted that men dominate in executive positions (60.1%). Nevertheless, women are assigned more often in the following positions: extension specialist and field extension advisors (59.2 and 55.6% respectively). Since 2006, the number of full-time posts in provincial ODRs has declined (reduction by almost 20%).

21. 3.3 Human Resources Employment of Agricultural Extension Advisors in Provincial ODRs

22. 3.3 Human Resources Educational Level of Provincial ODRs Extension Staff Most of advisers (86.1%) have a university degree. Advisers with only secondary education are older employees with very good experience and many certificates (Table 3).

23. 3.3 Human Resources Table 3: Structure of Education Level According to Position and Gender in Provincial CDRs

24. 3.3 Human Resources Other Types of Employees in the Provincial ODRs Other staff are employed as IT engineers and in administrative services. This also includes young interns and drivers, receptionists and security workers. Women dominate among administrative and interns employed in 2009 (61.5% and 70%, respectively), whereas IT engineers are mainly men (94.5%) (Table 4).

25. 3.3 Human Resources Table 4. Other Employees – Numbers for 2009

26. 3.3 Human Resources Delegation of Extension Services to Natural Persons or Other Organizations When asked whether their organisation delegates the execution of some extension services to natural persons or organisations (e.g., universities, institutions), almost 70% of the respondents answered negatively. Only five of the provincial ODRs used such services, by ordering more than 1000 tasks in 2009 for the total amount of more than 19 million PLN.

27. 3.3 Human Resources Employee Evaluation and Measures of Efficiency The majority of provincial ODRs (93.8%) evaluate the efficiency of their employees and reward the best specialists in the given specialisation. The most common way to do it is to: assess work results (annual assessment of individual accomplishments of employees in substantive and commercial activity, questionnaire among farmers and rural inhabitants about the work of agricultural extension advisors), award bonuses and prizes (financial prizes, director's prizes, bonuses and raises for those who work most effectively).

28. 3.3 Human Resources Specialists Providing Advice and Information as Well as Conducting Trainings The largest percentage of advisors specialises in plant production (producing cereals, root crops, high protein and oil plants), as well as in ecological agriculture. More than 10% of the advisors deals with the issues of agricultural farm management (farm economics and organisation, marketing of agricultural products) and the issues related to the implementation of the instruments of the European Union's Common Agricultural Policy and policy related principles (cross-compliance, financial support from the EU) (Table 5).

29. 3.3 Human Resources Table 5: Types of Specialisation Among Advisers in the Provincial ODRs

31. 3.3 Human Resources Specialists Providing Advice and Information as Well as Conducting Trainings With respect to market products and specialist services, the largest percentage of advisors deals with preparing agri-environmental plans and writing business plans. Many extension agents provide advise in the field of animal production, mostly swine and dairy cattle (Table 6). Additionally, more than 40% of the agricultural extension advisors can submit applications for direct subsidies. Applications for other funds within the Common Agricultural Policy are prepared by nearly 24% of the employed advisors.

32. 3.3 Human Resources Table 6: Types of Specialisation According to Market Products and Type of Services

33. 3.4 Costs of Providing Extension Services The highest costs in advisory units are generated by employees' wages, social insurance and other benefits, altogether 78.8% (figure 2).

34. 3.4 Costs of Providing Extension Services Figure 2: General Structure of Costs in the Provincial Centres of Agricultural Advisory, 2009

35. 3.5 Extension Activities IMPORTANCE OF MAJOR GROUPS OF CUSTOMERS OF THE EXTENSION ORGANISATION ON A SCALE OF 1 TO 5 The most important group of customers for Polish advisors are small and medium farms. This is related to specific characteristics of Polish agriculture (fragmentation of farms, agrarian overpopulation, weak soil, poor use of production means). Nonetheless, advisors still ranked “helping large market oriented farms” fourth, before assistance to the so-called young farmers, i.e., persons below the age of 40, and rural women (Table 7).

36. 3.5 Extension Activities

37. 3.5 Extension Activities Allocation of the Working Time of Advisors and Specialists Agricultural extension advisors spend almost half of their working time on educational, informational and extension activities (46.3%). Other non-educational activities such as improvement of work organization, data collection, forecasting product and means of production prices, filling in subsidy applications, credit applications, writing business plans or agri-environmental plans, occupy more than 38.1% of the working time of agricultural extension advisors. Planning extension programs and supporting activities occupies 15.6% of their time (figure 3). With respect to extension activities, most of the working time is dedicated to direct contact with farmers (individual extension), both at an advisor's workplace and at a farmer's farm, and to filling in applications for direct subsidies and organization of training sessions.

38. 3.5 Extension Activities Figure 3: The Allocation of the Working Time of Advisors and Specialists of Provincial ODRs (in %)

39. 3.5 Extension Activities Types of Extension Methods Used by Field Advisors Individual extension is the most common methodology applied (this form occupies 59.3% of the working time of agricultural extension advisors). Most often, this form is implemented by direct contact with the agricultural producer, i.e., by meetings with farmers in advisory centres (district or county office) or at a farmer's farm. One third of working time (29.3%) constitutes group extension service, implemented most often by in form of shows, seminars, demonstrations, workshops, etc. With respect to mass extension service (11.4%), the most commonly applied extension method is mass media, i.e., TV and radio (Figure 4).

40. 3.5 Extension Activities Figure 4: Extension Methods used by Field Advisors, in %

41. 3.6 Organisational Resources and Support Services NUMBER OF PERSONS WORKING IN THE FIELD OF COMMUNICATION AND MODERN IC TECHNOLOGIES Communications is an important task for any extension service provider. Of the 194 staff members working in communications, one third (29%) are directly employed by the IT department (Table 8).

42. 3.6 Organizational Resources and Support Services Table 8: Numbers of Persons Working in the Field of ICT

43. 3.6 Organizational Resources and Support Services UTILIZATION OF MASS MEDIA AND MODERN INFORMATION AND COMMUNICATION TECHNOLOGIES Access in Villages to Advisors via Electronic Means and Through the Internet Agricultural extension advisors believe that almost 94% of farmers using extension services in any way are aware of the e-mails sent by the ODRs, as well as corresponding websites. However, in rural areas only about 32% of the farmers have regular access to the internet. Agricultural extension advisors are of the opinion that all farmers know telephone numbers to ODRs, as well as direct numbers to agricultural field advisors. It is the most common way for a farmer to make contact with an advisor and vice versa, because almost 80% of farmers have a telephone (stationary or mobile) in their farms.

44. 3.6 Organizational Resources and Support Services UTILIZATION OF INFORMATION TECHNOLOGY Almost all field advisors (99.3%) have access to the Internet in their county offices. However, not in all centres is there an organisational unit for information and communication technology or the ICT Centre (Information and Communication Technologies) - nearly 40% of the centres. Approximately 85% of provincial ODRs use internal computer network, based on LAN network, i.e., the Intranet.

45. 3.6 Organizational Resources and Support Services TRAINING CENTRES FOR ADVISORS Agricultural extension advisors extend their qualifications in 25 training centres. The most common was the CDR that serves as a training centre for agricultural extension advisors in Poland. In the second place, agricultural extension advisors placed research institutes that frequently offer courses for this professional group. According to the information obtained from the provincial ODRs, virtually all agricultural extension advisors participate in trainings and courses helping them acquire the qualifications they need in a given position. The average length of training amounts to 1.38 working days.

46. 3.6 Organizational Resources and Support Services MEANS OF TRANSPORTATION AVAILABLE TO FIELD ADVISORS The majority of field offices (41.0%) use their personal cars in order to reach farmers. Only 20% of the offices have a business car at their disposal. One fourth of advisors reach farmers by means of buses or minibuses (figure 6).

47. 3.6 Organizational Resources and Support Services Figure 6: Type of Transportation Usually Used by Field Advisors

48. 3.6 Organizational Resources and Support Services Extension Programs Planning and Setting of Extension Priorities Annual extension programs are most often planned at the province (39.0%) or county level (36.6%), rarely at the district level (8%). The impact of the representatives of farmers' organisation and groups of the agricultural producers in Social Councils for Agricultural Extension on establishing priorities of the ODRs activity was defined on the basis of the conducted survey. More than a half of answers refer to the province level, whereas one third of statements concern the impact of the representatives of organisations associating farmers on established priorities at the county level (Table 9). Among the representatives in Social Council for Agricultural Extension, farmers constitute almost a half (47.8%), and women make up 11%.

49. 3.6 Organisational Resources and Support Services Table 8: Levels at Which Extension Programs Are Planned

50. 3.6 Organizational Resources and Support Services Table 9: Importance of Farmers' Organizations

51. 3.6 Organizational Resources and Support Services Role of Farmers Representing Farmers' Organizations and Producer Groups Polish farmers contribute significantly to shaping agricultural policy. Their role is very important in evaluating the implementation of extension programs (29.4%) and in preparing annual extension programs (64.7%), as well as in establishing both extension priorities (52.9%) and the form of agricultural extension (52.9%) (Table 9).

52. 3.7 Institutional Support and Cooperation CHARACTERISTICS OF CONNECTIONS BETWEEN EXTENSION ORGANISATIONS AND OTHER INSTITUTIONS Provincial ODRs cooperate with different institutions and organizations. Most often, they are associated with agricultural research institutes, universities of agriculture and universities of environmental and life sciences, companies supplying means of production, regional and local agencies, District Offices, County Offices, agricultural chambers, Farmers' Trade Unions, Farmer Associations and Organizations and many other (Table 10).

53. 3.7 Institutional Support and Cooperation Table 10: Evaluation of Connections Between Provincial Centres of Agricultural Advisory and Other Institutions

54. 3.8 Farmers' Organizations Agricultural extension advisors estimate that almost 17% of farmers actively participate in agricultural organizations, most often as members of Agricultural Chambers (34.3%). They affiliate themselves very often with cooperative societies that purchase products (15.7%) or provide production inputs (14.6%). Every fifth farmer is affiliated with a producer group (22.3%).

55. 3.8 Farmers' Organizations Table 11: Estimated Types and Numbers of Farmer’s Organizations in Poland

56. 3.8 Farmers' Organizations Table 11: Estimated Types and Numbers of Farmer’s Organizations in Poland

57. Scheme. Organization of Agricultural Advisory Services in Poland (state in 2015)