1. IEEE Region 2 Conference Resources & Strategy Ralph M. Ford Penn State Erie, The Behrend College Ralph-Ford@psu.edu February 23, 2003

2. Credits Thanks and credit to Mary Ann Dewald Sr. Manager of Conferences at IEEE who has provided much of the information contained here.

3. Overview Why should sections co-sponsor conference? l Professional Development l Increased Income Presentatation Overview l R2 Conference Activity & Trends l Resources l Recommendations

4. What Is? l Conference l Major meeting, >250 attendees l Symposium l Similar to a conference, but more specialized, <250 attendees l Workshop l Small meeting, attendees actively participate, < 100 l Tutorial l Is taught by one or more experts for education.

5. IEEE Conference Business IEEE Society/Council Sponsored/Co-Sponsored Conferences

6. Counts may be duplicated to co-sponsorship among entities

7. Resources IEEE and members have done an excellent job on this – accounts for 28% of IEEE revenue (approx. $59m/yr) l IEEE Conference Services l Website for conference organizers l Conference search database.

8. Conference Services l Supports all IEEE Organizational Units and their conferences organizers l They are your “primary” contact in all matters relating to conferences l Contact them anytime, whenever in doubt, if you have questions or problems +1 732 562 3878 conference.services@ieee.org

9. http://www.ieee.organizations/tab/conflink.html One Stop Shopping For Conference Organizers

10. www.ieee.org/conferencesearch/ Search by: Month Year Keyword Location IEEE Region IEEE Sponsor

11. Resources l Meeting Organization Manual l Types of conferences, Planning/Scheduling, Site Selection, Program Committee, Finance, Auditing, Exhibits l Best Practices Manual l “Short” (140 pages) Presentation on “Conference Basics for Sections” by Charles Lord at http://www.ieee.org/organizations/rab/sc9 9/2002/ on 2002 Sections Congress Site http://www.ieee.org/organizations/rab/sc9 9/2002/

12. Recommendations Develop a Conference Strategy for R2 1. Short term - improve Section involvement for 2003 conferences (need to survey first) 2. Longer term – set goals for region: l Number of conferences l New conference development l Location & geographic distribution l Section participation 3. Examine conference value to regular members & develop innovative ideas to add value to Sections. l Integrate with other initiatives – Membership, Education l Need your input