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Published byAllyson Barrett Modified over 9 years ago
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eRPTS Implementation Plan Prepared by R. Crabtree June 2008
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Phases Define objectives, benefits and costs (SOW) Project Team (PAU) Site Preparation Data Assessment Database Build-up Implementation System Operations Change Management & Optimization
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Project Team (Project Action Unit) Plans implementation, Documents procedures and standards, Acquires resources for implementation, Implements and operationalizes system, Manages problems and changes, Monitors and reports progress, Documents learning (mid & final evaluations)
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System Site Preparation Initial, future and operations budget Server & Workstations & Network Layout & Workflow & Lighting Power & Air conditioning Backup devices & Media Printing & Supplies & Storage Redundancy for equipment failure Physical Security & Risks Assessment
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RPT Data Assessment Treasury Office – Tax Account Registers (RPTAR) – Tax Order to Pay (RPTOP) – Official Receipts – Statements of Account Assessment Office – Field Appraisal Assessment Sheet (FAAS) – Tax Declaration (TD)
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Database Build-up Paper Documents -> eRPTS Database Batch Control (Barangay?) Revision of Paper Documents Monitoring Progress Outsource or Taskforce Quality/Completeness of data entry Time: 3 to 12 months
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System Implementation Base system release Modifications (data structures and software) Roles and security Acceptance Test Demonstrations (staff & officials) Initial production Backup and recovery test Integrate into RP work cycle
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System Operations Backups Disaster Recovery Database Restructuring System Performance Monitoring & Tuning Problem Reporting, Analysis & Tracking Solution Implementation System Upgrades
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Change Management Communications – Mayor & Senior Managers – Vice Mayor & SB – Treasurer’s & Assessor’s Offices – Project Team & Sponsor Training – Awareness, Operations, Reporting, Mgmt Workforce Planning Evaluation (mid-term & after working)
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