1. CIHR Information Session Thursday, June 23, 2011 MDCL 3020 1-3 pm AGENDA 1:00 pmWelcome—Introduction – Wendy Hollinshead, Manager HRS 1:05 e-Approval and process for CIHR Operating Grants Competitions – Lisa Hodge, Sr. Advisor, CIHR 1:35Coffee Break – light snacks and refreshments 1:45What’s New at CIHR – David Andrews, CIHR University Delegate 2:05Q&A - CIHR Panelists Open dialogue – past/present grantees &Peer Review Committee Members* 4 panelists:David Andrews- Biochemistry & Molecular Biology-B Lori Burrows- Microbiology & Infectious Dis. (Chair) Shamir Mehta- Randomized Controlled Trial Bruce Newbold- Social Dimensions in Aging 3:00Closing Remarks—W. Hollinshead, Manager HRS *a list of CIHR Peer Review Committee Members from the last three years is available upon request ; review past and present CIHR Peer Review Members at the CIHR website http://www.cihr-irsc.gc.ca/e/40999.htmlhttp://www.cihr-irsc.gc.ca/e/40999.html

2. McMaster University 2011 CIHR Information Session

3. INTRODUCTION Lisa Hodge, Sr. Grants Advisor, CIHR hodgel@mcmaster.cahodgel@mcmaster.ca ext 26367 Highlights of Materials to be presented:  Zero Tolerance - eligibility  Updates- Admin, Policy, Process  e-Approval- on Research NET  What do you need to do? -process changes -non-FHS faculty  What HRS/ROADS needs from applicant

4. Zero Tolerance Since September 2008, CIHR has implemented a zero tolerance policy regarding application submissions: Zero Tolerance ---incomplete application can mean anything from not formatted correctly or not included as per the instructions and per CIHR policies ---eligibility of applicant ---missing info/sig pages ---file formatting ---page limitations

5. CIHR UPDATES- Administrative Changes ADMIN Changes: 2009 to present ALL Research NET-application are ALL now submitted online Signature pages-eliminated signatures for NPI (electronic signature is your consent) -no institutional signatures for co-app' s -signatures pages no longer sent to CIHR (must be uploaded as pdf to application) NEW 2011! Online Deadline change -ALL Research NET submissions DUE online by 8:00 PM EST NOTE: e-Approval— online tool used for Operating Grants only

6. Institute signature here

7. POLICY Changes: Equipment-definition; not funded through Operating Grants http://www.cihr-irsc.gc.ca/e/39922.html Acceptable Attachment Format -dictates format of ALL uploaded pdf documents http://www.cihr-irsc.gc.ca/e/29300.html Research Outputs Policy ---eligible budget cost item! http://www.cihr-irsc.gc.ca/e/32005.html Open access via Pub Med Canada McMaster repository http://www.cihr.ca/e/40685.htmlhttp://www.cihr.ca/e/40685.html Neera Bhatnagar, Reference Librarian bhatnag@mcmaster.ca Grad Pay rates (NEW!) ---no longer max/min amounts for graduate student pay rates CIHR UPDATES-Policy Changes

8. Equipment (or Materials and Supplies?) “Definition of Equipment” http://www.cihr-irsc.gc.ca/e/39922.html Effective August 1, 2009. "Research Equipment: Any item (or interrelated collection of items comprising a system) of nonexpendable tangible property, having a useful life of more than 1 year and a cost of $2,000 or more, which is used wholly or in part for research.“ ALL 3 conditions must be met for an item to be considered equipment: -nonexpendable tangible property; and, -useful life of more than 1 year; and, -a cost of $2,000 or more. To be considered Materials or Supplies an item must meet only 1 of the following: -expendable tangible property; or, -useful life of 1 year or less; or, -a cost of less than $2,000. For example, a laptop computer that costs less than $2,000 would be considered as materials or supplies even though it is a nonexpendable tangible item with a useful life of more than one year. “Definition of Equipment” http://www.cihr-irsc.gc.ca/e/39922.html Effective August 1, 2009. "Research Equipment: Any item (or interrelated collection of items comprising a system) of nonexpendable tangible property, having a useful life of more than 1 year and a cost of $2,000 or more, which is used wholly or in part for research.“ ALL 3 conditions must be met for an item to be considered equipment: -nonexpendable tangible property; and, -useful life of more than 1 year; and, -a cost of $2,000 or more. To be considered Materials or Supplies an item must meet only 1 of the following: -expendable tangible property; or, -useful life of 1 year or less; or, -a cost of less than $2,000. For example, a laptop computer that costs less than $2,000 would be considered as materials or supplies even though it is a nonexpendable tangible item with a useful life of more than one year.

9. CIHR Policy on Access to Research Outputs New requirements for recipients of grants awarded after Jan. 1, 2008: 1.All research papers funded by CIHR must be freely accessible through the publisher’s website or an online repository within six months of publication 2.Grant recipients must deposit biomolecular data (e.g. gene sequences, protein interactions) into the appropriate public database immediately upon publication of research results ; retain original data sets for a minimum of five years 3.Eligible “other” expense—dissemination costs in application budgets 4.Acknowledge CIHR funding reference number (FRN) in peer-reviewed publications News on PubMed Canada http://www.cihr.ca/e/40685.htmlhttp://www.cihr.ca/e/40685.html Open Access Policy: http://www.cihr-irsc.gc.ca/e/32005.htmlhttp://www.cihr-irsc.gc.ca/e/32005.html Neera Bhatnagar, Reference Librarian, bhatnag@mcmaster.ca ext 23775bhatnag@mcmaster.ca Research Outputs

10. Zero Tolerance  Incomplete applications will be withdrawn  Eligible institutions—HHSC has no signing authority  Eligible Applicants and CO-PI’s-staff/trainees  Missing signatures—sig’s still required; not sent in paper form by mail to CIHR—must upload pdf file  Updated “validated” Common CV required What we know so far: What we don’t know yet? Call Lisa Hodge ext 26367 for clarification

11. PROCESS Changes: RCT included in Operating grants competition -same deadlines but some differences in format e-Approval— online tool used for Operating Grants only NEW 2011! Online Deadline change -ALL Research NET submissions DUE online by 8:00 PM EST CIHR UPDATES-Process Changes

12. RCT included in Operating grants Outline stage of RCT was eliminated to streamline process for Clinical Trials -get $$$ to researchers faster and reduce administration and paperwork Since Fall 2009 Operating grants include RCT applicants http://www.cihr.ca/e/39473.html - if the budget requested is ≥ $250,000 in any project year researchers must apply to the RCT peer review committee; -if the budget requested is <$250,000 in every project year researchers may apply to the most relevant content peer review committee OR to the RCT peer review committee  some specific Heading requirements for application if submitting to RCT Outline stage of RCT was eliminated to streamline process for Clinical Trials -get $$$ to researchers faster and reduce administration and paperwork Since Fall 2009 Operating grants include RCT applicants http://www.cihr.ca/e/39473.html - if the budget requested is ≥ $250,000 in any project year researchers must apply to the RCT peer review committee; -if the budget requested is <$250,000 in every project year researchers may apply to the most relevant content peer review committee OR to the RCT peer review committee  some specific Heading requirements for application if submitting to RCT

13. e-Approval and Research NET  What it is  How it works  Who you are “submitting” to  Changes to signature process via HRS  How it affects non-FHS faculty  What it is  How it works  Who you are “submitting” to  Changes to signature process via HRS  How it affects non-FHS faculty ALL institutions are on e-Approval since Fall 2009 Operating grants competition

15. Registration on Research NET: http://www.cihr-irsc.gc.ca/e/39633.html Registration is mandatory if you are planning on submitting a full Application - Registration requires a CIHR PIN; new applicants must request a PIN -Registration signals the work flow process between institution and CIHR All information provided to CIHR at registration can be revised in the full application Except: Name of Nominated Principal Applicant Project Title Chosen Peer Review Committee Step-by Step e-Approval: Registration to Application stage

16. Registration on Research NET starts the e-Approval process Yellow highlighting indicates where action or attention is required

17. NEW! CIHR Deadline time change Effective January 2011 for ALL Research NET submissions 16:00 (8:00 PM) EST is the NEW GLOBAL CIHR submission deadline Midnight is NO LONGER the FINAL deadline for CIHR online submissions If you miss the CIHR 8:00 PM EST deadline, your application WILL NOT be submitted to the CIHR competition 16:00 (8:00 PM) EST is the NEW GLOBAL CIHR submission deadline Midnight is NO LONGER the FINAL deadline for CIHR online submissions If you miss the CIHR 8:00 PM EST deadline, your application WILL NOT be submitted to the CIHR competition

18. Mandatory Peer Review (FHS only)*: Peer Review Feedback Form (PRF)  Peer Review Facilitator arranges Peer Review  sign off required, by internal deadline, prior to HRS review  institutional signature not possible without it PRF and Health Research Services (HRS) **receipt of PRF from researcher signals HRS online review of Application: -email, hand delivered, or faxed signed PRF *Non-FHS are exempt but may arrange peer review through ROADS office - contact Catherine Ahern, Sr. Advisor, aherncm@mcmaster.ca or ext. 21581aherncm@mcmaster.ca Get started on Peer Review! **review begins when signed PRF and signed HRS Checklist are received AND applicant CONCURRENTLY hits “SUBMIT” on Research NET

19. Peer Review Facilitator Contacts For Faculty of Health Sciences Applicants ONLY

20. Non-FHS Faculty requirements For non-FHS applicants, please submit: a draft of entire application-including budget and budget justification a ROADS GAAP or MILO Checklist signed by Department Chair and Faculty Dean the signature page from the ResearchNET application to: TO: Catherine Ahern, Senior Advisor, Research Office for Administration, Development & Support (ROADS), aherncm@mcmaster.ca or ext. 21581, by September 7, 2011.aherncm@mcmaster.ca Please contact Catherine if you have any questions or concerns regarding the institutional signature process. NOTE: ALL Faculty must hit “SUBMIT” online for the INTERNAL deadline of September 7, 2011 4:00 PM EST set on Research NET --Internal review cannot proceed without paperwork received and signature pages cannot be returned prior to meeting the internal deadline submission requirement-- Please contact Lisa Hodge in HRS if you have any questions or concerns regarding program eligibility or application requirements.Lisa Hodge

21. HRS Internal Review Deadline: Sep 7th  Represents the date and time ALL applicants must submit materials online via Research NET; both FHS and non-FHS Hit ‘SUBMIT’ on Research NET to submit to HRS Research Office for INTERNAL review AND hand in required paperwork  Set by HRS (Health Research Services-formerly CSD)  FINAL deadline is set after applicant hits “SUBMIT” for INTERNAL deadline; application is returned online to Research NET after internal review is completed  Allows enough time to revise and “tweak” before FINAL submission deadline Note: Review on Research NET does not allow for HRS comments or corrections to be made to the application online via Research NET; separate e-mail with comments/suggestions will be sent to the applicant  Represents the date and time ALL applicants must submit materials online via Research NET; both FHS and non-FHS Hit ‘SUBMIT’ on Research NET to submit to HRS Research Office for INTERNAL review AND hand in required paperwork  Set by HRS (Health Research Services-formerly CSD)  FINAL deadline is set after applicant hits “SUBMIT” for INTERNAL deadline; application is returned online to Research NET after internal review is completed  Allows enough time to revise and “tweak” before FINAL submission deadline Note: Review on Research NET does not allow for HRS comments or corrections to be made to the application online via Research NET; separate e-mail with comments/suggestions will be sent to the applicant INTERNAL Review Deadline is set on Research NET by HRS

22. Checklist Tool for grant review  Yellow highlighted items indicate items that are common issues and can be related to Zero Tolerance  Green highlights are areas that are frequently overlooked and can be an opportunity to increase fundability of submission  Direct source from CIHR instruction set for Operating grants Review your submission using the Checklist Tool prior to submitting for INTERNAL review  Yellow highlighted items indicate items that are common issues and can be related to Zero Tolerance  Green highlights are areas that are frequently overlooked and can be an opportunity to increase fundability of submission  Direct source from CIHR instruction set for Operating grants Review your submission using the Checklist Tool prior to submitting for INTERNAL review

23. Internal Review: Common Issue (to Avoid)  Format  Budget  Eligibility  Signature pages  Missing the INTERNAL review deadline  Format  Budget  Eligibility  Signature pages  Missing the INTERNAL review deadline

24. Summary of Process Changes Please keep in mind that is a relatively new process; process will need to flex Planning is required -Research NET Registration stage starts the process -Peer Review must be complete prior to HRS review (FHS only) -signed PRF delivered to HRS will solicit review process -ALL applicants are subject to INTERNAL review Review is online via Research NET -HRS can review at Application stage (viewing only) -online review; but cannot alter your application -submissions via Research NET are to McMaster (HRS) -submission via Research NET is confirmed by e-mail -new deadlines are set/re-set by HRS with e-Approval finalized by HRS via Research NET online tool

25. REQUIRED PAPERWORK: What HRS needs from ALL applicants by the INTERNAL DEADLINE  Hit “SUBMIT” on Research NET to submit your online application for INTERNAL review (not the same as Peer Review) AND  Paperwork required for HRS/ROADS institutional sign off: Signed signature Form or HRS Checklist - http://www.fhs.mcmaster.ca/csd/forms.htmhttp://www.fhs.mcmaster.ca/csd/forms.htm (depending on faculty; non-FHS require GAAP or MILO Checklist) signed PRF Form (FHS Faculty only)* Signature page 1 – Routing Slip Signature page – TO BE SIGNED BY INSTITUTION (leave blank) Biohazard or any other ethics clearances ready at time of application Once all of these materials are received, e-Approval is possible  Hit “SUBMIT” on Research NET to submit your online application for INTERNAL review (not the same as Peer Review) AND  Paperwork required for HRS/ROADS institutional sign off: Signed signature Form or HRS Checklist - http://www.fhs.mcmaster.ca/csd/forms.htmhttp://www.fhs.mcmaster.ca/csd/forms.htm (depending on faculty; non-FHS require GAAP or MILO Checklist) signed PRF Form (FHS Faculty only)* Signature page 1 – Routing Slip Signature page – TO BE SIGNED BY INSTITUTION (leave blank) Biohazard or any other ethics clearances ready at time of application Once all of these materials are received, e-Approval is possible * PRF Form is not required for non-FHS faculty

26. WHAT Paperwork HRS Needs from FHS Applicants by the INTERNAL deadline Faculty Signature Form for non-FHS may vary; GAAP Form required

27. REQUIRED PAPERWORK: What ROADS needs from non-FHS applicants by the INTERNAL DEADLINE  Hit “SUBMIT” on Research NET to submit your online application for INTERNAL review AND  Paperwork required for ROADS institutional sign off: Signed application approval page Signed signature Form MILO Checklist - Faculties of Engineering & Science http://ip.mcmaster.ca/forms/checklist-eng GAAP Form – Faculties of Business, Humanities and Social Science http://www.mcmaster.ca/ors/sources/Sources_ROADSGAAPJan2011.doc Signature page 1 – Routing Slip Signature page – TO BE SIGNED BY INSTITUTION (leave blank) Biohazard or any other ethics clearances ready at time of application  Hit “SUBMIT” on Research NET to submit your online application for INTERNAL review AND  Paperwork required for ROADS institutional sign off: Signed application approval page Signed signature Form MILO Checklist - Faculties of Engineering & Science http://ip.mcmaster.ca/forms/checklist-eng GAAP Form – Faculties of Business, Humanities and Social Science http://www.mcmaster.ca/ors/sources/Sources_ROADSGAAPJan2011.doc Signature page 1 – Routing Slip Signature page – TO BE SIGNED BY INSTITUTION (leave blank) Biohazard or any other ethics clearances ready at time of application

28. Current funding opportunities http://www.researchnet- recherchenet.ca/rnr16/search.do?fodAgency=CIHR&fodLanguage=E&all=1&search=true&org= CIHR&sort=program&masterList=true&view=currentOppshttp://www.researchnet- recherchenet.ca/rnr16/search.do?fodAgency=CIHR&fodLanguage=E&all=1&search=true&org= CIHR&sort=program&masterList=true&view=currentOpps Grants and Awards Guide http://www.irsc.gc.ca/e/805.html Visit us often at www.cihr.cawww.cihr.ca For further assistance contact Lisa Hodge hodgel@mcmaster.ca at ext. 26367hodgel@mcmaster.ca Helpful CIHR Links These materials are available at http://fhs.mcmaster.ca/healthresearch/research_fundingsource_cihr.htmlhttp://fhs.mcmaster.ca/healthresearch/research_fundingsource_cihr.html