1. Copyright © 2008 Pearson Prentice Hall. All rights reserved. 1 Committed to Shaping the Next Generation of IT Experts. Chapter 1: Presentations Made Easy Exploring Microsoft Office PowerPoint 2007 Robert Grauer, Keith Mulbery, Cynthia Krebs

2. Copyright © 2008 Pearson Prentice Hall. All rights reserved. 2 Objectives Identify PowerPoint user interface elements Use PowerPoint views Open and save a slide show Use help Create a storyboard Use slide layouts

3. Copyright © 2008 Pearson Prentice Hall. All rights reserved. 3 Objectives (continued) Apply Design Themes Review the presentation Add a table Insert clip art Use transitions and animations Run and navigate within a slide show Print with PowerPoint

4. Copyright © 2008 Pearson Prentice Hall. All rights reserved. 4 Parts of the PowerPoint Window

5. Copyright © 2008 Pearson Prentice Hall. All rights reserved. 5 Parts of the PowerPoint Window Title bar Microsoft Office button Quick Access toolbar Minimize, Restore, Close

6. Copyright © 2008 Pearson Prentice Hall. All rights reserved. 6 Parts of the PowerPoint Window Tabs Ribbon Gallery

7. Copyright © 2008 Pearson Prentice Hall. All rights reserved. 7 Parts of the PowerPoint Window Document window Status bar Scroll bar

8. Copyright © 2008 Pearson Prentice Hall. All rights reserved. 8 PowerPoint Views Normal Slide sorter Notes page Slide show

9. Copyright © 2008 Pearson Prentice Hall. All rights reserved. 9 PowerPoint Normal View Outline pane with thumbnails Slide pane Notes pane

10. Copyright © 2008 Pearson Prentice Hall. All rights reserved. 10 PowerPoint Notes Page View Slide representation Notes

11. Copyright © 2008 Pearson Prentice Hall. All rights reserved. 11 PowerPoint Slide Sorter View

12. Copyright © 2008 Pearson Prentice Hall. All rights reserved. 12 PowerPoint Slide Show View

13. Copyright © 2008 Pearson Prentice Hall. All rights reserved. 13 Opening a File 1. 2. 3.

14. Copyright © 2008 Pearson Prentice Hall. All rights reserved. 14 Saving a File 1. 2. 3.

15. Copyright © 2008 Pearson Prentice Hall. All rights reserved. 15 Getting Help Keyword search Help hyperlinks

16. Copyright © 2008 Pearson Prentice Hall. All rights reserved. 16 Planning for a Presentation Consider your audience Storyboard your ideas Complete research Prepare the presentation Add content Make design decisions Review the presentation Prepare to give the presentation

17. Copyright © 2008 Pearson Prentice Hall. All rights reserved. 17 Planning with Storyboards

18. Copyright © 2008 Pearson Prentice Hall. All rights reserved. 18 Parts of a Presentation Introduction Body Conclusion “Tell ‘em what you’re going to tell ‘em, tell ‘em, then tell ‘em what you told ‘em!”

19. Copyright © 2008 Pearson Prentice Hall. All rights reserved. 19 Decisions, Decisions Edit to short phrases Use bullet points Use active voice Be clear and concise Elements should support not distract Be consistent

20. Copyright © 2008 Pearson Prentice Hall. All rights reserved. 20 7 X 7 Guideline Seven words per line Seven lines per slide 7 7 Edit to short phrases Use bullet points Use active voice Be clear and concise Elements should support not distract Be consistent Decisions, Decisions

21. Copyright © 2008 Pearson Prentice Hall. All rights reserved. 21 Slide Layouts Placeholders hold content Placeholders control element location Placeholders can be deleted Placeholder size can be changed Placeholders can be moved

22. Copyright © 2008 Pearson Prentice Hall. All rights reserved. 22 Add Interest with Design Themes

23. Copyright © 2008 Pearson Prentice Hall. All rights reserved. 23 Review for Accuracy Spelling Word usage Proofread, proofread, proofread

24. Copyright © 2008 Pearson Prentice Hall. All rights reserved. 24 Tables Add Organization

25. Copyright © 2008 Pearson Prentice Hall. All rights reserved. 25 Media Draws Audience Attention Clip art Photographs Movies Sound Animations Transitions

26. Copyright © 2008 Pearson Prentice Hall. All rights reserved. 26 Inserting Clips Sound clip Movie animation Photograph Clip art pane Shortcut menu Search dialog boxes Clip art

27. Copyright © 2008 Pearson Prentice Hall. All rights reserved. 27 Moving and Resizing Clips Editing handles

28. Copyright © 2008 Pearson Prentice Hall. All rights reserved. 28 Transitions Transition Gallery

29. Copyright © 2008 Pearson Prentice Hall. All rights reserved. 29 Animation Animation effects Custom Animation pane Sequence of animation Play button

30. Copyright © 2008 Pearson Prentice Hall. All rights reserved. 30 Navigating through the Slide Show Next Previous Black/White End Shortcut menu Go to Annotations

31. Copyright © 2008 Pearson Prentice Hall. All rights reserved. 31 Navigating the Slide Show Shortcut menu

32. Copyright © 2008 Pearson Prentice Hall. All rights reserved. 32 Using Go To for Navigation Slide titles

33. Copyright © 2008 Pearson Prentice Hall. All rights reserved. 33 Annotations on Slides Annotations Color choices Pen options

34. Copyright © 2008 Pearson Prentice Hall. All rights reserved. 34 Print Options for Handouts

35. Copyright © 2008 Pearson Prentice Hall. All rights reserved. 35 Questions?