1. Copyright © 2008 Pearson Prentice Hall. All rights reserved. 1 1 Committed to Shaping the Next Generation of IT Experts. Chapter 8 Reviewing, Securing and Publishing a Presentation Exploring Microsoft Office PowerPoint 2007 Robert Grauer, Keith Mulbery, Cynthia Krebs

2. Copyright © 2008 Pearson Prentice Hall. All rights reserved. 2 Objectives Add and edit comments Show and hide markup Print comments and ink markup View and set document properties Inspect the presentation Encrypt and set a password Restrict permissions

3. Copyright © 2008 Pearson Prentice Hall. All rights reserved. 3 Objectives (continued) Add a digital signature Check compatibility and mark as final Package a presentation Create a handout in Microsoft Office Word Recognizing other publishing options

4. Copyright © 2008 Pearson Prentice Hall. All rights reserved. 4 Collaboration Benefits Creativity Problem-solving Shared resources Accuracy

5. Copyright © 2008 Pearson Prentice Hall. All rights reserved. 5 Establish Reviewer Name and Initials PowerPoint options Your name here Your initials

6. Copyright © 2008 Pearson Prentice Hall. All rights reserved. 6 Adding Comments Review tab New Comment Comment box Reviewer’s name Date Reviewer’s initials and comment indicator

7. Copyright © 2008 Pearson Prentice Hall. All rights reserved. 7 Showing/Hiding Markup Review tab Show Markup toggle

8. Copyright © 2008 Pearson Prentice Hall. All rights reserved. 8 Editing and Deleting Comments Review tabEdit Comment button Delete button Delete options

9. Copyright © 2008 Pearson Prentice Hall. All rights reserved. 9 Ink Annotations Slide Show view Shortcut menu Ink Annotation options Annotations made on the slide

10. Copyright © 2008 Pearson Prentice Hall. All rights reserved. 10 Saving Ink Annotations Normal view Slide Show view Show Markup

11. Copyright © 2008 Pearson Prentice Hall. All rights reserved. 11 Printing Comments and Ink Markup Print comments and ink markup

12. Copyright © 2008 Pearson Prentice Hall. All rights reserved. 12 Distribution Options Add or remove properties Prepare Inspect Password Permissions Digital Signature Mark as Final Compatibility Checker

13. Copyright © 2008 Pearson Prentice Hall. All rights reserved. 13 Document Properties AuthorTitleSubject Keywords LocationCategoryStatus Comments

14. Copyright © 2008 Pearson Prentice Hall. All rights reserved. 14 Presentation Statistics List arrow Additional Properties Statistics tab Statistics

15. Copyright © 2008 Pearson Prentice Hall. All rights reserved. 15 Inspecting the Presentation Select items to inspect Inspection results

16. Copyright © 2008 Pearson Prentice Hall. All rights reserved. 16 Setting a Password

17. Copyright © 2008 Pearson Prentice Hall. All rights reserved. 17 Additional Password Method Tools

18. Copyright © 2008 Pearson Prentice Hall. All rights reserved. 18 Secure Passwords Uppercase letters, lowercase letters, numbers, and symbols Minimum of 8 characters Use a phrase Use an acronym Use the entire keyboard

19. Copyright © 2008 Pearson Prentice Hall. All rights reserved. 19 Restricting Access

20. Copyright © 2008 Pearson Prentice Hall. All rights reserved. 20 Digital Signature Student Name

21. Copyright © 2008 Pearson Prentice Hall. All rights reserved. 21 Compatibility Checker

22. Copyright © 2008 Pearson Prentice Hall. All rights reserved. 22 Marking a Presentation as Final Mark as Final icon

23. Copyright © 2008 Pearson Prentice Hall. All rights reserved. 23 Publishing a Presentation

24. Copyright © 2008 Pearson Prentice Hall. All rights reserved. 24 Packaging to a CD Used to make a DVD Add additional files to be copied to the CD Used to create CD

25. Copyright © 2008 Pearson Prentice Hall. All rights reserved. 25 Creating Handouts PowerPoint Notes pageWord with multiple slides and notes per page

26. Copyright © 2008 Pearson Prentice Hall. All rights reserved. 26 Word Layout Options

27. Copyright © 2008 Pearson Prentice Hall. All rights reserved. 27 Publishing Options SharePoint server Check-in/check-out Document Workspace Slide Library

28. Copyright © 2008 Pearson Prentice Hall. All rights reserved. 28