1. 1 OPTIMA INCO-MPC Project Kick-off Meeting, October 28/29 2004, Malta DDr. Kurt Fedra ESS GmbH, Austria kurt@ess.co.at http://www.ess.co.at Environmental Software & Services A-2352 Gumpoldskirchen DDr. Kurt Fedra ESS GmbH, Austria kurt@ess.co.at http://www.ess.co.at Environmental Software & Services A-2352 Gumpoldskirchen

2. 2 CommunicationCommunication 1.Project mailing list optima@ess.co.at Define SEVERAL addresses for each team to make sure SOMEBODY will answer the mail ….. Use PROPER mail bodies, NOT just attachments (SPAM); use plain text wherever possible (reply). TARGET: guaranteed response within 24 hours. 1.Project mailing list optima@ess.co.at Define SEVERAL addresses for each team to make sure SOMEBODY will answer the mail ….. Use PROPER mail bodies, NOT just attachments (SPAM); use plain text wherever possible (reply). TARGET: guaranteed response within 24 hours.

3. 3 CommunicationCommunication Using MAIL: SIGN your mail Use a descriptive TOPIC Copy what you RESPOND to, best to INSERT text in the original message, not just attach it; Be EXPLICIT – don’t assume anybody else can remember (and try to use English); Be RESPONSIVE: at least acknowledge mail and indicate WHEN an answer can be expected. Using MAIL: SIGN your mail Use a descriptive TOPIC Copy what you RESPOND to, best to INSERT text in the original message, not just attach it; Be EXPLICIT – don’t assume anybody else can remember (and try to use English); Be RESPONSIVE: at least acknowledge mail and indicate WHEN an answer can be expected.

4. 4 CommunicationCommunication 2.Project web server: http://www.ess.co.at/OPTIMA Repository of data, documents Administrative information: –Work plan –Deliverables list, download –Meetings, agenda, presentations MISSING: contributions to case study multi- media presentations 2.Project web server: http://www.ess.co.at/OPTIMA Repository of data, documents Administrative information: –Work plan –Deliverables list, download –Meetings, agenda, presentations MISSING: contributions to case study multi- media presentations

5. 5 CommunicationCommunication Data exchange: Text: plain ASCII, HTML (clean), MS Word; LaTeX ? DO NOT SEND PDF (hard to edit). Images: GIF, TIFF, PNG, JPEG, “raw” GIS: Arc Info export (*.e00) Shape files Satellite imagery: ERDAS, raster formats (NOT pictures …) Data: DB dumps, Access or Excel (CLEAN, typed spreadsheets, please), *.csv – always with meta data. Data exchange: Text: plain ASCII, HTML (clean), MS Word; LaTeX ? DO NOT SEND PDF (hard to edit). Images: GIF, TIFF, PNG, JPEG, “raw” GIS: Arc Info export (*.e00) Shape files Satellite imagery: ERDAS, raster formats (NOT pictures …) Data: DB dumps, Access or Excel (CLEAN, typed spreadsheets, please), *.csv – always with meta data.

6. 6 CommunicationCommunication Data/document exchange: Use descriptive file names; NOT generica like data.doc ….. Make sure every document CLEARLY states purpose, author and modification date; Make sure every documents or data set comes with META DATA to be understandable without context (and after a year). Data/document exchange: Use descriptive file names; NOT generica like data.doc ….. Make sure every document CLEARLY states purpose, author and modification date; Make sure every documents or data set comes with META DATA to be understandable without context (and after a year).