1. Introduction to Microsoft Project 2013 Presenter Tony Bosnich 2016 © Unitec New Zealand

2. >>FACULTY OF TECHNOLOGY AND BUILT ENVIRONMENT a. Has an understanding of the difference between planning and programming. b. Gantt charts are able to be completed manually. c. The importance of links, dependencies and relationships of tasks. The outcome of this presentation is therefore An introduction to completing Programmes using Microsoft 2013 >>DEPARTMENT OF CONTRUCTION Learning outcomes

3. © Unitec New Zealand3 Getting started - Gantt Chart in MSP 2013 1.Open project, go to new, select templates, select commercial construction This going to your template, save give file a name and date. Also “Getting started” is a good intro to process. 2.Set start date. Go to Project tab, Project information, enter start date, and OK 3.Format timeline to suit project time requirements, use days, months, year. 4.Set up calendar to show non working time

4. >>FACULTY OF TECHNOLOGY AND BUILT ENVIRONMENT 5.Insert task bar ID and labels using Gantt chart wizard or go to Format, then select Format (below paint pot.) select bar,select text, label bar to suit, suggested start date LHS, Task name RHS, above and below can be any label required but be careful as adding either of these spaces adds lines to the overall chart presentation. Take care with labels inside task bars as they may not be readable due to bar colour. Black will not show up very well on red or blue. Change bar colour or label colour to suit. 6. Ensure programme is in Auto schedule, at this level never use manual schedule. Continued >>DEPARTMENT TITLE EDIT IN HEADER & FOOTER

5. >>FACULTY OF TECHNOLOGY AND BUILT ENVIRONMENT 7. Select Format RH end, tick Outline Number once indented this will give the WBS code number. Tick Project Summary Task this creates a task at the top of the programme which summarises at the total project duration. Tick, Summary Task this enable deplay of summary task bars. >>DEPARTMENT TITLE EDIT IN HEADER & FOOTER

6. >>FACULTY OF TECHNOLOGY AND BUILT ENVIRONMENT Reason for inserting GCW Go to File Open options Select customise ribbon Go to popular commands Select All Commands from drop down menu Select Gantt Chart Wizard Go to main tabs select where you wish GCW to be positioned in top ribbon. Click add click ok and leave Insert Gantt Chart Wizard (GCW) >>DEPARTMENT OF CONTRUCTION

7. >>FACULTY OF TECHNOLOGY AND BUILT ENVIRONMENT Find GCW on top ribbon and open 6.As there are many ways charts can be presented and a equal amount of information you may wish to display in your final presentation the tutor will walk you through the required set up for this exercise. Set up Gantt Chart Wizard >>DEPARTMENT OF CONTRUCTION

8. >>FACULTY OF TECHNOLOGY AND BUILT ENVIRONMENT Date format-file-Option-general change date format to d/m/y Manually vs Auto schedule- file- Options- Schedule- set as Auto schedule. Put on save every ten minutes Set up network diagram template is the subject of another tutorial. More set up >>DEPARTMENT TITLE EDIT IN HEADER & FOOTER

9. >>FACULTY OF TECHNOLOGY AND BUILT ENVIRONMENT As our sheet is now basically set up we will now proceed to enter our planning information onto our programme. Note this set up is all that is required to do the baseline programme. To do resources, filtering, cash flows, acceleration etc and all other application of MSP requires additional information and is covered in other tutorials. Completion of sheet set up >>DEPARTMENT OF CONTRUCTION

10. >>FACULTY OF TECHNOLOGY AND BUILT ENVIRONMENT That concludes a basis introduction to Microsoft project 2013 Remember to save your template! Any questions The best way to get use to its operation is by practise and regular use Any problems use MS Project help, visit you tube or email me abosnich@unitec.ac.nz Completion >>DEPARTMENT OF CONSTRUCTION