1. David Redman, Director Facilities and Administrative Services Division June 13, 2012 1 HQ Renovation All Hands

2. Welcome— David Redman, Director, Facilities and Administrative Services Division Move Information Arnold Rotruck, Paxton Van Lines Packing Guidelines Paul Raudenbush, Chief, Headquarters Security Information Security Classified and SBU Information Safe Relocation 2 Agenda

3. Office of the Administrator Michele McNair Office of Legislative Affairs Donna Graham, Ladonna Ghee (Alternate) Office of Communications Patrice Williams, Sharon Lord (Alternate) Office of the General Counsel Randolph Harris Office of the Chief Technologist Evelyn Diaz, Kim Butler (Alternate) Office of the Chief Scientist Cynthia Thomas 3 Organization POCs

4. July 9 th -13 th, 2012, 5 th Floor Move to the 9 th Floor Moving materials will be delivered two weeks prior to move Crates/labels will be provided on June 25 th Organization Cabinets File and Supply Cabinets Completely emptied Securely tape key to top of cabinet Paxton labels must be applied File pedestals Completely emptied Key left inside top drawer 4 Move Information

5. Overhead Cabinets Completely emptied Key left in overhead lock Employees MUST be packed & ready to move by COB July 9 th A Suite, Executive Secretariat, Legislative Affairs, General Counsel, Communications July 11 th Chief Technologist July 12 th Chief Scientist ITCD will pack computer equipment at 5:00 pm the day before the move 5 Move Information

6. Facilities will update workstation/office numbers for individuals related to renovation moves only. If employees move after their relocation, it is the employees responsibility to update their information. Office keys A Suite, General Counsel keys will remain with employees Office of Communications, Legislative Affairs, Chief Technologist, Chief Scientist employees return keys to POC in provided key envelope and complete key issue request card 6 Move Information

7. 7 Move Guide Provided to POCs in Move Kit

8. June 25 th Delivery of moving crates June 25 th Individual packing July 9 th - 11 th Office moves July 10 th – 13 th Organization Telework Day July 10 th A Suite, Communications, General Counsel, Leg. Affairs July 12 th Chief Technologist July 13 th Chief Scientist July 11 th Report to 9 th floor space July 11 th A Suite, Executive Secretariat July 13 th Chief Technologist July 16 th Chief Scientist 8 Key Dates

9. 9 th Floor Design Layout 9 Red: A SuiteTurquois: Communications Green: Legislative AffairsPurple: Chief Technologist Pink: General Counsel Orange: Executive Secretariat Yellow: Chief Scientist

10. Small Appliance Policy HQPR 4200.1 GSA lease requirement space heaters, fans, microwaves, refrigerators, coffee makers are not permitted in office areas New Galley Areas 3 per floor (A Suite, Center, East) Keurig Coffee Maker (2) Microwave (2) Refrigerator (2) Ice Maker Seating Area 10 HQ Renovation Update

11. New task lighting Existing overhead task lighting will no longer be provided New fixtures will be provided as part of the renovation New fixtures required to meet US Green Building Council’s LEED Energy & Atmosphere Prerequisite 2 11 HQ Renovation Update

12. New sound masking and PA systems Sound masking provided throughout the building Zone controlled and adjustable Sound masking will be utilized as the PA system GS 15 Employees 1 row of overheads (1) 2 drawer Lateral File Cabinet 12 HQ Renovation Update

13. Typical Floor Layout 13

14. 14

15. Design Advantages HVAC wall units will be used properly and help balance the building HVAC system Reduced “hot” and “cold” spots Improved air circulation/quality Increased natural lighting has been proven to increase productivity Reduce overall energy usage 15

16. LEED Certification Piedmont is required to achieve Leadership in Energy and Environmental Design (LEED) Certification Construction Interiors LEED Silver Certification Requires a partnership between landlord and NASA 16

17. LEED Certification NASA can receive LEED points toward certification through the following actions:  Reuse of existing furniture  Provide a thermally comfortable environment that supports the productivity and well-being of occupants  Achieve increasing levels of energy conservation for HVAC beyond the prerequisite standard to reduce environmental impacts associated with excessive energy use 17

18. Change Management Space Modification Requirements Space Modification Requests Now Include Reengineering of Existing Mechanical, Electrical and Data Systems HVAC system cannot be modified as easily Additional VAV boxes may need to be installed Reengineering of Existing Life Safety Systems Development of Construction Documents District of Columbia Permitting Application Review and Approval Process 18

19. Evacuation Procedures HQ Evacuation procedures remain as they have been, despite renovation work and personnel relocations. If you are moved to a new area of the building for the renovation, look for the emergency exits and signs and familiarize yourself with your new staging area before an evacuation, so you know where you should report if the alarm sounds. Verify your evacuation routes and staging area, regardless of where you are in the building. If an alarm sounds listen, then act quickly 19

20. Evacuation Procedures If you need assistance evacuating, report to the galley area on whatever floor you are on. Once out of the building, do not return until the “all-clear” is given. Follow directions given by the ICP, Emergency Management, Security, and Building Monitors. 20

21. Evacuation Staging Areas 21

22. Packing Guidelines Packing with the Pax Box System Build and stack Legal/Letter/Hanging Files Stack and pack Label Placement and Removal 22

23. Information Security Classified Information Sensitive But Unclassified Information Identifiable markings to indicate sensitive information SBU Cover Sheet Burn Bags Securing Burn Bags Storage and Pick Up Locations Safe Relocation Protect Information that Warrants it! 23

24.  Project Manager  Brian Smith: brian.s.smith-1@nasa.govbrian.s.smith-1@nasa.gov  Assistant Project Manager  Regina Reilly: regina.reilly@nasa.govregina.reilly@nasa.gov  Assistant Project Manager  John Ferri: john.a.ferri@nasa.govjohn.a.ferri@nasa.gov Please visit our website for more information: http://fasd.hq.nasa.gov/bldg_renovate.html 24 HQ Renovation Facilities Points of Contact

25. 25 Questions