1. NYS Department of Environmental Conservation State Electronics Challenge (Challenge) NYSDEC’s Experience Presented by: Dylan T. Keenan, P.E. OGS 10 th Annual State Purchasing Forum May 20 & 21, 2009

2. NYS Department of Environmental Conservation Presentation Topics Overview of the Challenge Program requirements of the Challenge NYSDEC’s achievements

3. NYS Department of Environmental Conservation What is the Challenge? Voluntary program open to state, regional, and local government agencies Sponsored by Northeast Recycling Council (NERC) –Non-profit dedicated to sustainability through waste management and environmentally preferable purchases Funding through EPA grant Pilot program –Includes 10 northeast states (CT, DE, ME, MA, NH, NJ, NY, PA, RI, VT)

4. NYS Department of Environmental Conservation What are the goals of the Challenge? Recruit “Partners” –Purchase environmentally preferable computer products Electronic Product Environmental Assessment Tool (EPEAT) [www.epeat.net/] –Use power management features Energy Star [www.energystar.gov/] –Extend the lifespan of computers Selective upgrades and donations –Recycle computers in environmentally sound manner

5. NYS Department of Environmental Conservation What type of electronic equipment is targeted? Computer equipment –Desktop computers and monitors, and laptop computers –Initial target –Ubiquitous in public agencies –National environmental performance standards for purchasing (EPEAT)

6. NYS Department of Environmental Conservation What are the Program Requirements? Baseline & Annual Reporting Form –Complete within four weeks of joining –Annually thereafter Program Requirement Checklist –Completed January 31 following year –Acquisition & Procurement –Operation & Maintenance –End-of-life Management

7. NYS Department of Environmental Conservation NYSDEC’s experience with the Challenge Partner in March 2008 Motivation –“Lead by example” agency for the State –Share learning experience with other agencies Assist other agencies –Encourage other agencies to join

8. NYS Department of Environmental Conservation NYSDEC’s Breakdown of Responsibilities Acquisition & Procurement –NYSDEC Division of Information Services (DIS), Bureau of User Support –NYSOGS Procurement Services Group Operation & Maintenance –NYSDEC DIS, Bureau of User Support End-of-life Management –NYSDEC DIS, Bureau of User Support –NYSDEC Division of Operations (DOP), Bureau of Office Services

9. NYS Department of Environmental Conservation Acquisition & Procurement Mandatory Activities 1) Complete Challenge Acquisition and Procurement Planning Checklist 2) Require or give preference to environmentally preferable electronic products 3) Require or give preference to procurement of electronic product environmental assessment tool (EPEAT) registered products 4) Ensure 95% of computer desktops, laptops and monitors are EPEAT registered products

10. NYS Department of Environmental Conservation Operation & Maintenance Mandatory Activities 1) Establish and promote Information Technology Asset Management 2) Establish and promote monitor and personal computer power management 3) Ensure Energy Star “sleep” function enabled on 100% of computer monitors and new computer desktops 4) Promote power management through education 5) Establish and promote reducing paper consumables by printers and copiers

11. NYS Department of Environmental Conservation End-of-life Management Mandatory Activities 1) Establish requiring environmentally sound management of electronic equipment at end-of-life 2) Establish and promote reuse as the preferred disposition method for electronic equipment at the end of its first life 3) Develop and maintain system for tracking used electronics that are reused, transferred, donated, recycled or disposed 4) Provide recipients of donated equipment with instructions on how to manage in environmentally sound manner 5) Use recycler that demonstrates adherence to environmentally sound management practices OR conduct on-site reviews or other due diligence

12. NYS Department of Environmental Conservation Achievements Process provided valuable insight –current practices –areas to focus on to meet additional Challenge goals Achieved bronze status –Met all Acquisition & Procurement Mandatory Activities Executive Order 4 –www.ogs.state.ny.us/ExecutiveOrder4.html

13. NYS Department of Environmental Conservation Achievements (cont) Measurable environmental benefits, reduction in: –Energy usage by 0.9 million KWh Electricity to annually power 77 households –Greenhouse gas emissions by 148 MTCE Removing 99 passenger cars from the roadway –Municipal solid waste by 13.5 metric tons Amount of waste generated by 7 households –Toxic materials, including lead and mercury, by 165 pounds (Above calculated using Environmental Benefits Calculator, Version 2.0) Nominated for USEPA Region 2 Environmental Quality Award by NERC

14. NYS Department of Environmental Conservation Areas to focus on: Operation & Maintenance End-of-life Management Department wide guidance Encourage other Agencies to become Partners Process is straight forward and assistance is available Register online

15. NYS Department of Environmental Conservation Additional Information Link –www.stateelectronicschallenge.netwww.stateelectronicschallenge.net –www.ogs.state.ny.us/EO4/pdf/Finals/Computers.p dfwww.ogs.state.ny.us/EO4/pdf/Finals/Computers.p df Contact information –Dylan T. Keenan, P.E. –dtkeenan@gw.dec.state.ny.usdtkeenan@gw.dec.state.ny.us –(518) 402-8633

16. NYS Department of Environmental Conservation Questions?