1. Using Microsoft Power Point Presentation Skills for Professionals

2. Contents 1.Developing Great Content 2.Preparing Great Design 3.Conducting Great Delivery

3. Three Elements of Great Presentation ContentDesignDelivery Great Presentation!

4. Developing Great CONTENT

5. The single most important thing you can do to dramatically improve your presentations is to have a story to tell before you work on your PowerPoint file. – Cliff Atkinson, Beyond Bullet Points

6. Steps in Preparing Content Analyzing your Audience Gathering Relevant Data & Information Converting Your Data into an Outline

7. Analyzing Your Audience What are their needs? Knowledge Level Attitude- How do they feel about Topic? Demographic Information- Include Age Gender Culture Language

8. Gathering Relevant Data & Information Before you start your research to gather relevant information, there are three questions should be considered: What do I want my Audience to Gain What might they already know about my topic? What is the objective of the presentation? Truly great presenters like Steve Jobs visualize, plan and create ideas on paper (or whiteboards) well before they open the presentation software.

9. Converting your Information into an Outline There are three steps to creating an outline: Determine the Outline Style Group your Raw Data Arrange into Outline format

10. Outline Style Shows events in order as they occurred Takes the audience on a journey through a flowing presentation States the problem, the why’s, your solution, and a summary Divides the general topic into several subtopics Chronological Narrative Problem/ Solution Topical

11. Outline Format = Presentation Format Outline Format Intro Body Conclusion

12. Outline Format Introduction Should include an agenda and clarify the goals and objectives of your presentation Can include an overview of a situation, a statement of the current situation of the organization, or a recap of history. Can use the strategies that help an introduction get attention: a quote, a question, humor, a creative image, an anecdote, or a sharing of emotions.

13. Presentation Outline Format Body Chronological Narrative Problem/ Solution Cause/Effect Topical Journalistic Question

14. Outline Format Conclusion Summarize the main points of your presentation Provide closure, and leave an impression Can consist of recommendations, future directions, next steps to take, and so forth

15. DESIGN Great Building A

16. Presentation Design Key Rules when Creating Bulleted Text: Use one concept per slide Use key words and phrases Make your bullet points consistent in structure Capitalize properly- capitalize the first letter of the first word only

17. A Steve Jobs presentation is strikingly simple, highly visual.

18. Simplicity is the ultimate sophistication. –Steve Jobs

19. Three Keys of Great Design Great Slide Presentation Design ColorConsistencyLayout

20. 1. Layout Consider your layout to be like the skeleton of your presentation Just as a skeleton supports our bodies your layout should support your message and provide structure.

21. Consistency You must be consistent in the following design elements: Your placement of text and images Your fonts style and sizes Your background The style and treatment of your imagery Your charts

22. Consistent Fonts The 2 main classifications of fonts are serif and sans serif fonts. Serif fonts have small flourishes extending them from the main stroke of each letter Examples: Times New Roman, Book Antiqua, Garamond Sans Serif don’t: They are straight and clean Example Arial, Verdana, Helvetica

23. Color Use high contrast to increase legibility Example Black Text on White and or Yellow on a Dark Color Colors should not clash- they should have a high degree of harmony Avoid clutter by using more than four colors

24. Planning Great Slides Use Slides Sparingly Avoid Overuse of slides that are unnecessary Made Slide Pictorial Graph, flowcharts, etc Give the view an insight that would otherwise require many words Make Text and Numbers Legible Minimum Font for most rooms is 20pt Make Pictures and Diagrams easy to see

25. Dress Up Numbers Numbers don’t resonate with people until those numbers are placed into a context that people can understand. The best way to help them The best way to help them understand is to make those numbers relevant to something with which your audience is already familiar with.

26. 5GB1,000 songs For example when Steve Jobs introduced the iPod in 2001, he said it came with a 5GB of memory. He broke it down even further by saying you could carry 1,000 songs “in your pocket.” Jobs always breaks down numbers to make them more interesting and meaningful.

27. Effective Charts and Graphs

28. BIRD 10% 65% If information is presented orally, people remember about 10% of the content 72 hours later. That figure goes up to 65% if you add a picture.

29. People will forget what you said, people will forget what you did, but people will never forget how you made them feel. –Maya Angelou

30. Conducting a Great DELIVERY

31. Steve Jobs has a commanding presence. His voice, gestures and body language communicate authority, confidence and energy.

32. Delivering Your Presentation VoiceLanguage UsageMovementBody Language Great Delivery

33. Managing Your Voice Try to sound natural, so your rhythm and tone is appropriate to the message you are delivering Develop three important qualities Volume Intonation Pacing

34. Managing Your Voice Volume Intonation Speak loudly enough to reach all the members audience without overpowering those closest to you Avoid to speak in monotone. Put more feeling into your voice and make it livelier by changes in your intonation. Pacing For most of us, this natural- except when we are nervous or excited. Practice, and you can figure out what sounds natural and appropriate for the points you are making

35. Language Usage When you speak, convey confidence and show interest in what you’re presenting. Speak with feeling. Use short sentences and short simple words. Speak slowly and clearly enough that everyone in your audience can understand every word.

36. Movement If possible, “work the room and work the audience” Move appropriately and with purpose- don’t move simply because you’re nervous Your movements should be natural and support your words and the rest of your presentation Don’t move constantly. Pause for effect. Stand still to make an important point.

37. Body Language Stand straight, but not stiff. You should radiate energy Be relaxed, be casual, but don’t be lazy Use your hand, arms and gestures. Just let your body react to how you feel Make good eye contact- the rule of thumb for eye contact is three to five seconds per person Do not keep hands in your pockets Do not keep hands “handcuffed” behind your back Do not keep your arms crossed Do not move your hands nervously

38. In advance of your presentation Practice- a lot. Don’t just think your presentation though: Act it out in front of friends and family Memorize the first two minutes of your presentation, so you breeze on through the time when the butterflies are most active

39. Before you Present Think Positive Make sure Everything is Working Properly Remember that the people in the audience are human too, just like you. The want you to succeed!

40. When you enter the room: Focus on making your movements fluid and confident, neither too slow nor too fast Find a few friendly faces in the audience, for reassurance Smile. Show that you want to be there Be Yourself. For two full days before a presentation, Jobs will practice the entire presentation, asking for feedback from product managers in the room. For 48 hours, all of his energy is directed at making the presentation the perfect embodiment of Apple’s messages.

41. Have Fun HAVE FUN! Most presenters lose sight of the fact that audiences want to be informed and entertained. A Jobs presentation is infotainment – he teaches his audience something new, reveals new products and has fun doing it.