1. R2E relocation & shielding LS1 preparation Anne Laure Perrot EN/MEF- LE Discussion with OP colleagues, 5 th July 2012

2. 2 Contents 1.R2E shielding & relocation: status of activities 2.LS1 provisional schedule 3.Implementation & worksite organisation 4.Manpower request

3. 3 Areas of the LS1 mitigation activities Main critical areas today considered UJ76 UJ14/16 RR13/17 UJ56 RR53/57 US85

4. 4 Relocation Point 1 Point 5 Point 8 Point 7 Shielding Points 1, 5, 7 & 8 Finished Under approval Integration studies All integration & planning sequences are finished R2E activities in Point 1 Point 5 Point 7 Point 8 Planning – LS1 Status of the mitigation activities

5. 5 Equipment / activity BE/APB survey eqpt. BE/BI BTV, BLM BE/CO timing & remote-reset WorldFip DGS/RP RAMSES EN/CV cooling/ventilation eqpt EN/EL electrical eqpt & cabling activity EN/HE eqpt. transport shielding inst. EN/STI collimator control eqpt GS/ASE fire/ODH access GS/SE-CEP duct activities IT/CS ethernet TE/CRG cryogenics eqpt TE/EPC power converters TE/MPE QPS* PIC* current leads heaters BIS WIC TE/VSC vacuum eqpt Groups involved during LS1 15 groups involved in the R2E mitigation activities

6. 6 R2E LS1 Provisional Schedule Work by M. Barberan (EN/MEF)

7. R2E review November 20117 UL16 US15 UL14 UJ14 UJ16 UJ13 RR1 UJ17 RR1 POINT 1 RR13 RR17 10 groups involved 56 weeks activities

8. R2E review November 20118 POINT 5 USC55 UXC55 UJ56 UL557 UL56 UJ57 UPS56 TU56 / UP56 UL55 UL558 UJ56 RR57 RR53 12 groups involved 57 weeks activities

9. A. L. Perrot, EN-MEF/LE9 POINT 7 UJ76 12 groups involved 54 weeks activities R771 UJ76 RR73 RR77 TZ76 US76 PM76 R74, R76

10. A. L. Perrot, EN-MEF/LE10 UL86 US85 UJ84 UJ86 UL84 UJ83 UJ1 UJ87 RB84 RB86 UX85 RA87 RA83 UA87 UA83 UW85 POINT 8 7 groups involved 24 weeks activities

11. A. L. Perrot, EN-MEF/LE11 S 12 S 23 P2P2 S 34 P3P3 S 45 P4P4 S 56 P5P5 S 67 P6P6 S 78 P7P7 S 81 P8P8 Dec. Jan. Feb. Mar. Apr. May Jun. Jul. Aug. Sep. Oct. Nov. Dec. Jan. Feb. Mar. Apr. May Jun. Jul. Aug. Sep. Oct. Nov. Dec. Jan. Dec. Jan. Feb. Mar. Apr. May Jun. Jul. Aug. Sep. Oct. Nov. Dec. Jan. Feb. Mar. Apr. May Jun. Jul. Aug. Sep. Oct. Nov. Dec. Jan. 2013 2014 P1P1 2013 2014 Feb. Mar. Apr. Feb. Mar. Apr. W-Up CSCM W-Up Splices Cool-down 13 TeV Beam Commissioning MMM R2E LS1 Provisional Schedule 56 weeks 57 weeks 54 weeks 24 weeks R2E 13 TeV Courtesy of K. Foraz

12. 12 https://espace.cern.ch/MEFactivitiesforR2E/R2E_home/Home.aspx R2E relocation & shielding Web Site

13. 13 Implementation & worksite organisation

14. 14 1. Day-to-day in-situ management & supervision (rapidly react/solve problems of all nature as they occurred, direct contact with the groups supervisors, cleaning/ waste management) 5. Planning: follow – up and adaptation (detailed installation planning & critical path weekly updated, impact on/of the non R2E works) 4. Material delivery & contracts: weekly follow – up 6. Communicating (periodical reviews of the activities, non conformities & planning) 2. Safety supervision (sites managers to enforce safety and environment protection rules, ‘VIC’, follow the implementation of safety measures/procedures) 3. Integration: non conformities follow-up (weekly reports, intermediate survey scans ) Organisation during the LS1 installation Implementation & worksite organisation Point coordinator in charge Point coordinator involved

15. 15 Point coordinator activities Implementation & worksite organisation -In charge of one/two LHC Points (points 1 & 8, point 5, point 7) -> 3 persons needed -Fluent in French (daily discussions in situ with firms personal) -Before LS1: - Participation in R2E relocation meetings from September 2012 (Fridays 10h30-12h30, 2 meetings/month) - Visits in situ during TS3 (September) and Christmas break to get knowledge of the environment/ equipment to be relocated - be aware of the material delivery, storage, safety issues, installation procedures etc… In other words….get knowledge of the work/activities -During LS1: - see previous slide AND… - Daily organisation of in-situ status meeting with the group supervisors - Daily short report to Anne Laure (by phone) - Weekly report status to ‘Friday meetings’

16. 16 Ressources for the coordination & follow-up of the R2E mitigation activities Manpower request 2011 Manpower [FTE] 2012 Manpower [FTE] LS1 Manpower [FTE] Overall coordination – work package holder0.8 Layout modifications and database management 0.1 Shielding (design, purchase, logistics)0.50.25 (to 0.5) 0.25 Integration activities210.5 to 1 Planning activities0.2 Work supervisors in-situ 3 t.b.d. Work supervisors in - situ

17. A. L. Perrot, EN-MEF/LE17 Addendum

18. R2E review November 2011A. L. Perrot, EN-MEF/LE18R2E review November 2011A. L. Perrot, EN-MEF/LE18 Equipment / activity Activity in Point 1 Activity in Point 4 Activity in Point 6 Activity in Point 5 Activity in Point 7 Activity in Point 8 BE/APBsurvey eqpt. --- -- BE/BIBTV, BLM --- - - BE/COtiming & remote-reset WorldFip - ---- ---- DGS/RPRAMSES --- - - EN/CVcooling/ventilation eqpt -- EN/ELelectrical eqpt & cabling activity EN/HEeqpt. transport shielding inst. -- done EN/STIcollimator control eqpt -- -- GS/ASEfire/ODH access -- done - GS/SE-CEduct activities --- - IT/CSethernet TE/CRGcryogenics eqpt TE/EPCpower converters -- - TE/MPEQPS* PIC* current leads heaters BIS WIC - -- - - TE/VSCvacuum eqpt --- - -

19. R2E review November 2011A. L. Perrot, EN-MEF/LE19 Process towards LS1 installation March 2012 integration and planning studies finished (i.e. new locations= defined; activities= identified; works sequences= defined) Implementation & worksite organisation Merge the R2E LS1 planning with the overall LHC LS1 planning Estimate the real intervention slots for each group Finalise the manpower requests Planning/manpower All material requests identified Contracts / material orders launched vs delivery deadlines Material Follow-up of the material delivery Material Documentation for installation ECRs Safety documentation & Installation procedures & Installation drawings Documentation for installation Finished by Automn 2012Finished by summer 2012