1. FUND 320 Endowment Budget Reports Similar to FRS web queries and FRS monthly budget report.

2. FRS General Ledger - Principal

3. FRS General Ledger - Spending

4. FRS Subsidiary Ledger - Spending

5. SL New Mapping to Peoplesoft GL New Mapping to Peoplesoft

6. Budget Overview CAUTION: Use OPS Ledger Inquiry Set to see endowment funds. BUMPREV is for 310 Fund gifts only.

7. Summary Section

8. BUDGET Set by policy EXPENSE, etc. FY07 Peoplesoft charges. BUDGET BALANCE -= RECOG. REV. 44201 Account = distributed earnings Summary Section RECOG. REV. 44309 Account = new gifts NOTE: Since budget is set by policy at beginning of fiscal year, Recognized Revenue does not change your Budget this FY. Associated Revenue should always be $0. NOTE: Reserve balances are not shown here. See later slides.

9. Budget Overview Report New Gifts go to principal not spending, which is why this transaction goes to Fund 400, not 320.

10. Budget Status Report OPS_PA for budget/expenses OPSREV for new gifts & distributed income

11. Use Budget Transaction Detail Report to see each expense (similar to second page of old FRS monthly budget report)

12. Use Budget Transaction Detail Report to see each deposit

13. Budget Transaction Detail OPS_PA for budget/expenses BUMP_REV for new gifts

14. Use Budget Transaction Detail Report to see each expense (similar to second page of old FRS monthly budget report)

15. Receipt number matches donor reports from Development Use Budget Transaction Detail Report to see each deposit

16. Endowment Reserve Use Ledger, not Budget Overview Use Account 30000, Fund 320 to see reserves (net assets) To access reserves for spending, contact Financial Analysis and Budget. –FAB will increase the budget of the 320 Fund (which you will then see in Budget Overview).

17. Be sure to check “Show YTD Balance” Use Account 30000, Fund 320 which is net assets or reserves, then use Source to find one endowment or use Dept/Op Un to find multiple endowments in your unit.

18. Reserve for this endowment (Source 330389) is $1,762.64. CAUTION: Be sure to use Fund 320 to see reserves. Account 30000 Net Assets is the same account used with Fund 350, 352 or 400 to represent the book value of the endowment.

19. alumni.uvm.edu/business