1. Part 1 Relevancy Program Review Training

2. Purpose Opportunity to comprehensively evaluate your program by examining courses, curriculum, assessment through the use of data and outcomes. Impact: gives you the power to make effective decisions for planning that will better support student success as well as stimulate instructors!

3. More opportunity Planning New 3-6 year Academic Master Plan (reviewed in 3 years) All campus departments will have plans & pursue ARRs creating a level playing field Institutional Research has completed first level analysis for all data The following 2 years are updates only

4. TracDat 4 Separate Modules-when entering TracDat, must decide: What module/area am I working in? Program Review CSLOs AUOs (non-instructional SLOs Planning ARRs

5. Within Relevancy 4 specific areas 1. Mission & Goals 2. Program Alignment/connection to mission 3. Program Scope + CTE 4. Curriculum

6. Reports Demonstration to make reports

7. Curriculum Workshop Schedule Curriculum Workshop Series with Cathe Hutchison 9/30, 10/7,14,21,28 & 11/4 3-5 PM in Admn 106 X 25693

8. Giving Permissions Institutional Effectiveness controls this 2 types of permission are given Update-allows for access & writing/editing Inquiry-eyes only/read only Deans need to verify who are the department Leads Leads get Update access/Deans get Update Dean access Department members automatically get Inquiry access (based on attending the training) Leads need to verify who in department should have Update access Please email occtracdat@occ.cccd.edu as soon as you know

9. TIPs Divide up the work within the department Establish a target date to run a report or work on reading & editing No need to write volumes! Use the prompts & answer Go straight into TracDat-avoid copying & pasting from elsewhere-NO editing functions in TracDat-just dashes & caps Work with your dean Keep deadline in mind Decide when & who will attend Session 2 Training in Oct Do not work on TracDat at the same time

10. Effectiveness – Stage 2 Second Tab-p. 2-Ignore the instruction to open effectiveness _____________________________________________ Program Effectiveness: 4 parts Data SLOs Resources Summary

11. Data Analysis—Providing the Why? Enrollment Overall trends Session Type Day, evening, online, hybrid, traditional, self-paced, honors Lecture Size 1.5-3.5 Access Barriers Equity Groups

12. Data Analysis Cont. Success/Retention Overall Trends Session Type Day, evening, online, hybrid, traditional, self-paced, honors Lecture Size 1.5-3.5 Equity Groups Gender Ethnicity Age DSPS status Economic disadvantage Veteran Foster Youth

13. Course SLO Assessment Synthesis Most recent cycle Overall results Successes/misses Improvement/Plan Progress to be made Process Reflection Any changes to be made? Authentic Assessment?

14. Resource Analysis Faculty-note: hiring request info-Portal-IPC-Faculty Hiring F/T P/T Professional Development Needs Technology Needs Equipment Needs Supplies/Other Needs Facilities Needs

15. THE END is near! Overall summary/closing Executive summary-summarizes a longer report in such a way that readers can RAPIDLY become acquainted w/o having to read it all …(per Wikipedia) Keep audience in mind-Anyone Short, concise paragraph(s) Begin with summary & follow same order of report Include a justification & conclusion Accomplishments/Commendations Additional Info

16. Final Notes Remember to always hit “Save” ANY problems with data, call your assigned Sr Analyst Daisy Segovia Gabrielle Stanco ANY problem with permissions, email occtracdat@occ.cccd.edu (Dani)occtracdat@occ.cccd.edu ANY other issues, contact Georgie Monahan Deadline: Feb 19, 2016 (Stage 1 & 2) Peer Review: March Planning Module Training: March (before Spring Break) Finalization: April 22, 2016