2. MICROSOFT OFFICE ACCESS 2007 TRAINING Intro to building a database

3. OVERVIEW The lesson includes:  an overview of building a database  video tutorial  additional resources  a set of test questions

4. WHAT TO DO WITH TO MUCH DATA? Large & Unmanageable Excel spreadsheets?

5. WHAT DO I USE?  Why? Store large data Build relationships Extract Data Manageable

6. WHAT IS ACCESS Want to purchase? Click here.Click here. Add Delete Change Sort Retrieve Create Organized collection of Data Upload

7. BUT WHERE DO YOU START? Plan the table structure Plan the fields Plan the primary key fields

8. DECIDE ON A PURPOSE Write down your purpose. Who will use it? Why?

9. DATA TO STORE??? List the data you want to capture List existing data, i.e. spreadsheet

10. MAIN PARTS OF DATABASE DESIGN Fields Tables Primary Key Data Types Records Columns

11. TABLES

12. FIELDS

13. EXAMPLE OF DATA TYPES Field Properties of the data type “Number”

14. DATA TYPES http://www.databasedev.co.uk/access2007_data_types.html

15. RECORDS

16. COLUMNS

17. PRIMARY KEY

18. QUIZ #1  Let’s recap what we have discussed so far. The quiz reflects the topics that have been discussed earlier. Please complete the quiz to see how much you have learned about databases.

19. QUESTION 1 Each column in the database table is a Form Query Record Field

20. QUESTION 2 Access is a ______ program. Spreadsheet Word process Database management Desktop publishing

21. QUESTION 3 Each row in a database table is a Record Field Report Filter

22. QUESTION 4 This database object is arranged in rows and columns and looks similar to an Excel worksheet. Form Query Report Table

23. QUESTION 5 It is best to have a purpose statement before designing a database. True False

24. RELATIONSHIPS How do you relate your data back together?

25. A QUICK LOOK AT RELATIONSHIPS Do you think you are duplicating data?

26. HOW DO I GET THE CORRECT DATA? Access makes it possible to ask complex questions concerning the data in the database and then receive instant answers.

27. QUERIES: DESIGN VIEW

28. QUERIES: DATASHEET VIEW

29. QUIZ #2  Let’s recap what we have discussed so far. The quiz reflects the topics that have been discussed earlier. Please complete the quiz to see how much you have learned about databases.

30. QUESTION 1 A query can include fields from more than one table. True False

31. QUESTION 2 Columns are horizontal True False

32. QUESTION 3 All of the data about one person or item makes up a Record Report Field Table

33. QUESTION 4 Queries must display all fields in a table. True False

34. QUESTION 5 What data type could you use for a field when user needs to input a price? Number Yes/no Currency Date/time

35. APPLY YOUR KNOWLEDGE Click on the box below to begin the tutorial.

36. RECAP #1 A good database design helps ensure that your data is what? (Pick one answer.) 1.Always backed up. 2.Complete and accurate. 3.Duplicated so it’s easier to find.

37. RECAP #1: ANSWER Complete and accurate. Completeness and accuracy are essential for making sound decisions.

38. RECAP #2 What is the function of a primary key? (Pick one answer.) 1.To uniquely identify each record in a table. 2.To encrypt and decrypt your database. 3.To help ensure you enter data in the correct table.

39. RECAP #2: ANSWER To uniquely identify each record in a table. All your tables must have a primary key field.

40. RECAP #3: ANSWER How many tables should a well-designed database contain? (Pick one answer.) 1.As many as necessary to capture all your data without redundancy. 2.One, with many fields. 3.Two.

41. RECAP #3: ANSWER As many as necessary to capture all your data without redundancy. That can be one table, or dozens.

42. ADDITIONAL RESOURCES First Database with Access Access Database Overview Create a 2007 Access Database Creating Queries in Microsoft Access Get to Know Access Access Tutorials

43. REFERENCES Images were obtained from: Shelly, G., Pratt, P, Last, M. (2010) Microsoft Access 2010 (Comprehensive). Boston, MA Address Book Database Created by Dominga Gardner on September 23, 2011

44. CORRECT ANSWER!!!

45. INCORRECT ANSWERS, PLEASE TRY AGAIN