1. OVERVIEW: FY16 January 2016

2. Agenda Why performance appraisals? FY16 enhancements Appraisal forms Appraisal process Training and resources

3. Why Performance Appraisals? Ensures managers and employees are on the same page in regards to expectations in the position Creates an opportunity to plan the year ahead Allows time for discussing career goals and professional development opportunities

4. What is myPerformance? myPerformance is an online performance appraisal tool that also includes ways to track performance year round You can find the link to myPerformance on your campus’s myPerformance website

5. FY16 Enhancements As a result of feedback from previous myPerformance users, the following changes have been made for 2016: Shorter forms New training resources More timeline options Updated Success Factors

6. Appraisal Forms What Will Be Included in the Overall Rating? Union-EligibleSupport Task Expert Subject Matter Professional ManagementLeadership Success FactorsXXXXX Key ResponsibilitiesXX Key Responsibilities/ Performance Goals XX Performance GoalsX A form is simply a guide for having a performance conversation

7. Appraisal Forms Key Responsibilities Key Responsibilities are the 5-7 main tasks that are expected in the position Union-eligible forms are pre-filled with Key Responsibilities that come from the job description Support Task Expert forms will have seven fill in the blank Key Responsibilities Employees and managers should determine these Key Responsibilities in advance

8. Appraisal Forms Performance Goals Performance Goals are the results of what one accomplishes in their position Leadership forms will have a maximum of seven Performance Goals If your goals are entered in the My Performance tab of the tool before the appraisal process begins, they will populate on your performance form for you

9. Appraisal Forms Key Responsibilities/Performance Goals The Key Responsibilities/Performance Goals section on Subject Matter Professional and Management forms is simply a hybrid of the two sections All of the seven slots in this section can be used for Key Responsibilities, all for Performance Goals, or a combination of the two Either way, these should be determined in advance

10. Appraisal Forms Success Factors Success Factors are “how” one does their job There are seven Success Factors: AccountabilityCollaborationCommunication Customer Service Diversity and Inclusion Judgment Time Management

11. Appraisal Forms Success Factors Each Success Factor’s definition is the same for all employees, but the behavioral statements for each differ by sub-functions (Union-Eligible, Support Task Expert, Subject Matter Professional, Management, and Leadership) AccountabilityCollaborationCommunication Customer Service Diversity and Inclusion Judgment Time Management

12. Appraisal Forms Success Factors Accountability for a Support Task Expert Definition: Owns decisions, outcomes, work products, etc. that are within the scope of one’s role. Is attentive and takes responsibility and ownership for tasks, decisions, and related outcomes Delivers consistent, accurate results, meeting deadlines and expectations and ensuring team and/or supervisor is aware of completion and/or roadblocks Owns individual decisions, outcomes, and work products, monitoring them according to predetermined measures

13. Appraisal Forms Success Factors Accountability for a Subject Matter Professional Definition: Owns decisions, outcomes, work products, etc. that are within the scope of one’s role. Possesses full responsibility for achieving goals and objectives, effectively utilizing resources Takes initiative and completes work, tasks, objectives, etc., and meets commitments made to others ensuring they are on track to complete their work, tasks, etc. Actively communicates expectations, ways to accomplish them, and measures of success at both the individual and team levels

15. Expectations for Managers Performance appraisals occur once a year… but performance management doesn’t! Managers and supervisors are expected to: Provide actionable feedback in a timely manner Praise employees for accomplishments Track employees’ performance (both accomplishments and areas for improvement) Engage with employees

16. Training and Resources …and more! Understanding the rating scale and Success Factors Using myPerformance Effective performance management Face to face training Using myPerformance Understanding the rating scale and Success Factors myLearn tutorials Using myPerformance year-round Understanding the appraisal process YouTube videos Tips on goal setting, writing a self-appraisal, and calibrating performance ratings Written materials

17. For More Information Visit your campus’s myPerformance website by: Going to your campus homepage Searching for “myPerformance” in the search bar Have questions? Anitra Rivera, ext 4632 or Email riveraac@mst.edu or myPerformance@umsystem.edu riveraac@mst.edumyPerformance@umsystem.edu