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Assessment and Accountability Monthly Call March 1, 2016

Welcome Louisiana Believes Objective: The monthly calls bring together test coordinators and accountability contacts for the purpose of planning for and implementing statewide assessment programs. Who: District Test Coordinators, Accountability Contacts, and District Technology Coordinators Topics: 1.Support Structures 2.Accountability 3.Technology Readiness 4.Assessments 5.Upcoming Support and Communication Archives: http://www.louisianabelieves.com/resources/library/assessmenthttp://www.louisianabelieves.com/resources/library/assessment

Agenda 4 Louisiana Believes Support Structures Month-by-Month Checklist Collaboratives Teacher Leader Summit Accountability Cohort Graduation Data Certification CVR Roster Verification Technology Readiness Assessments Test Security Practice Tests ELA, Math, and Science Tests Social Studies Field Test ACT Series Support and Communication Customer and Continuous Support Office Hours, Training, and Next Steps

2015-2016 Month-by-Month Checklist 5 Louisiana Believes The 2015-2016 Assessment and Accountability Month-by-Month Checklist: Identifies updated key dates and deadlines for statewide assessment programs and accountability processes Provides action steps to ensure readiness for administering statewide assessments Recommends resources for district and school staff Includes steps for technology readiness The 2015-2016 Month-by-Month Checklist was updated in January and is available in the Assessment Library.2015-2016 Month-by-Month Checklist Assessment Library

March Month-by-Month Checklist 6 Louisiana Believes Communication and Support March: Assessment office hours continue each Thursday through testing March 1: Assessment and Accountability Monthly Call and WebinarAssessment and Accountability Monthly Call and Webinar March 9: Data Coordinators Monthly Call and WebinarData Coordinators Monthly Call and Webinar March 10–11: Supervisors Collaboration Event, Baton Rouge and Bossier March 16: District Planning Monthly Call and WebinarDistrict Planning Monthly Call and Webinar Assessment Preparation and Administration March 1: Administer ACT initial test March 1–2: Submit makeup orders for standard-time ACT test materials March 1–15: Administer ACT accommodated test March 2–16: Administer WorkKeys accommodated test March 3: ACT prescheduled pickup of ACT secure and nonsecure test materials from LEA/district office March 7–14: Finalize IEP, IAP, and LEP accommodations for LEAP and EOC March 15: Administer ACT makeup test March 17: ACT prescheduled pickup of ACT secure and nonsecure makeup test materials from LEA or district office

March Month-by-Month Checklist Assessment Preparation (continued) March 25: Last day for ACT (all) and WorkKeys (accommodated) answer documents to be received by ACT Late March: Download and distribute to STCs EOC tests third-year cohort file/roster (available on data management sFTP sites) to ensure testing or accountability coding of students who must participate in Algebra I and/or English II Late March/Early April: Download CLEP score files for 2014-2015 graduation index (available on data management sFTP sites) Month of March Assessment Preparation Coordinate for Spring 2016 EOC and online LEAP testing: Review technology guidelines and ensure that all devices meet requirements STCs deliver test security, preparation, and administration training to TAs and other applicable school and district personnel STCs ensure that TAs, proctors, and monitors are appropriately assigned to testing groups Coordinate distribution of LEAP testing manuals for paper-based testing (PBT) in ELA, math, and science – Both test coordinator manuals (TCMs) and test administrator manuals (TAMs) – Available in eDIRECT nonsecure portal Access INSIGHT installers available in eDIRECT for LEAP online testing

March Supervisor Collaborations 9 The next set of Supervisor Collaborations will take place in March. There will be no more Teacher Leader Collaborations until the summit this summer. Please reach out to your network staff to discuss who from your district should attend and to find out how to register. Please register by March 4. Contact your network team or DistrictSupport@la.gov with questions about these events.DistrictSupport@la.gov LocationDateTimeTopicsAudience Baton Rouge3/108:30–2:00 Assessment, Curriculum and Instruction Principal Support Early Childhood Education Struggling High School Students Test Administration Secure ID Head of: Curriculum and Instruction Early Childhood High School Programs Assessment and Accountability Principal Support and Compass DTCs and Tech Coordinators Bossier3/118:30–2:00 Jefferson3/148:30–2:00 RegistrationRegistration will open on Friday, February 19, along with the event agenda.

2016 Teacher Leader Summit 11 The 2016 Louisiana Educator Summit will bring together 4,000 educators and content experts from across the state to share their knowledge, learn new skills, and prepare for the upcoming 2016-2017 school year. Over 200 sessions will cover a variety of topics related to the work of classroom teachers, school leaders, and central office staff, including: Early Childhood Assessment, Curriculum and Instruction Believe and Prepare High School Pathways and JumpStart Struggling Students Student Privacy Grants and Federal Programs Principal Support English Language Learners Special Education Assessment and Accountability Technology Readiness Date: May 31–June 3 Location: Morial Convention Center, New Orleans

2016 Teacher Leader Summit 12 Timeline: March 9: Introductory webinar for Teacher Leader points of contact (see below) March 23: Registration webinar for Teacher Leader points of contact Early April: Registration opens Early April: Session list released Early May: Registration closes Late May: Final logistics information sent to participants May 31–June 3: 2016 Teacher Leader Summit Next Steps for Teacher Leader Points of Contact: 1.Complete this brief form to ensure we have the most up-to-date information for your LEA’s Teacher Leader point of contact.form 2.Attend an introductory webinar on Wednesday, March 9, 10:30–11:30 a.m. Link: https://louisianaschools.adobeconnect.com/tlsummit2016/https://louisianaschools.adobeconnect.com/tlsummit2016/ Enter the meeting room as a guest and provide your name. Call-In Information: (800) 832-0736; meeting room #1184454

Cohort Graduation Indices: Graduation Rate 14 Louisiana Believes Two indices are used to calculate 50% of the school performance scores for high schools. The indices use the same graduation cohort to determine a graduation rate index and a strength of diploma index. The graduation rate index (25%) uses the rate, which is the number of students who graduate with a regular high school diploma in four years, divided by the total number of cohort members. Cohort Graduation Rate (CGR)Formula 0 to 60 percent grad rateCGR x 1.166667 61 to 100 percent grad rate(CGR x 2.0) − 50

Cohort Graduation Indices: Strength of Diploma Index 15 Louisiana Believes The strength of diploma index assigns points to students based on their exit status. The points of all cohort members are averaged to produce the index. Quality of Diploma (Graduation Index): Student Results (2013-2014 Graduates)Points Awarded HS Diploma plus* (a) AP score of 3 or higher, IB score of 4 or higher, or CLEP score of 50 or higher; OR (b) advanced statewide Jump Start credential *Students achieving both (a) and (b) will generate 160 points. 150 HS Diploma plus* (a) at least one passing course grade of the following type: AP**, college credit, dual enrollment, or IB**; OR (b) basic statewide Jump Start credential (all historical IBCs accepted through 2016-2017) *Students achieving both (a) and (b) will generate 115 points, if the passing course grade for option (a) is earned in a TOPS core curriculum course. **Students must take the AP/IB exam and pass the AP/IB course to earn 110 points. 110 Four-year graduate (Includes Career Diploma student with a regional Jump Start credential) 100 Five-year graduate with any diploma* *Five-year graduates who earn an AP score of 3 or higher, an IB score of 4 or higher, or a CLEP of 50 or higher will generate 140 points. 75 Six-year graduate with any diploma50 HiSET/GED25 Non-graduate without HiSET0

Cohort Graduation Data Review 16 Louisiana Believes Data Certification: Purpose Each year, the LDOE provides an opportunity for districts and schools to review the data used to calculate the cohort graduation indices and submit evidence for audited accountability codes. The data certification period for review of data from the 2014-2015 graduation cohort will be open in mid-March. An online system provides student rosters that include important data, such as enrollment/exit data for students recorded in the Student Information System (SIS); course data for students recorded in the Student Transcript System (STS); test results from Advanced Placement, International Baccalaureate, and CLEP; and Jumpstart/Industry Based Certification from Career and Technical Education system (CATE). Data Certification: Resources For policy, definitions, and SPS calculations, see Bulletin 111, Chapter 6.Bulletin 111 For answers to important questions related to cohort membership and cohort graduation data certification, please watch the recorded webinar Cohort Graduation Data Certification Review, available on demand in iTunes U.Cohort Graduation Data Certification Review For more accountability resources, including the updated calculators and PowerPoints, please visit the Accountability Library.Accountability Library

Data Certification: Online Review System Rosters are distributed via the MMCS web-based system known as Louisiana Data Review. Accountability contacts will receive an email with user ID, password, and user guides; distribute rosters to schools for review; and request data changes using individual student edit screens within the system. Cohort Graduation Data Review: Online System

Compass: 2015-2016 End - of - Year Process Closing Out Evaluations: Evaluations can now be completed in CIS. A detailed timeline for completing evaluations will be released in March. CIS User Guides are available here.here CVR Roster Verification: March 16–April 22, 2016 (6 weeks): Open for View-Only Time for users to view the roster data for accuracy but no changes can be made in the system. CVR Help Desk will be able to assist with any issues that must be corrected by the Department. April 25–May 20, 2016 (4 weeks): CVR Open for Roster Verification

Preparing for Computer-Based Tests In order to prepare for the ELA and math computer-based tests, or the social studies field test, two additional tools were made available in eDIRECT on February 18, along with related user guides: Testing Site Manager (TSM): Districts should install the operational Testing Site Manager (TSM) and perform all initial tests using the tools provided in the eDIRECT site. INSIGHT: If districts have already installed INSIGHT in order to access the Online Tools Training (OTT) and practice tests, only an update in configuration is required prior to accessing the operational assessment.

Test Security Reminders Training All staff involved in testing must be trained in test security prior to assessment day. Test security training information for paper-based and computer-based testing can be found in the Assessment Library.Assessment Library Monitoring Bulletin 118 requires all LEAs to have a plan to monitor all sites during testing. Bulletin 118 Monitoring forms for paper- and computer-based testing can be found in the Assessment Library. Assessment Library Alternate Testing Environment Forms The 2015-2016 Permission to Test in Alternate Environment form is available in the Assessment Library.2015-2016 Permission to Test in Alternate Environment Assessment Library Forms are due 30 days prior to testing in the alternate environment. Forms should only be submitted if – more than 40 students are testing in a single testing setting; or – students are testing offsite.

Practice Tests Grades 3–8 math and ELA paper-based practice tests are now available on the Practice Tests page.Practice Tests page Scoring Guides Each grade level’s practice test includes a separate scoring guide. Scoring guides include keys, alignment to standards, rubrics, and other scoring information. Practice Test Guidance documents for math and ELA are now available on the Practice Tests page. The documents provide guidance on how grades 3–8 teachers might better use the 2016 Practice Tests to support their instructional goals.Practice Tests page Accommodated Forms, including the Braille form, will be available in mid-March. Paper Practice Tests

Online Practice Test Resources Online tools training (OTT) and practice tests for grades 3–8 ELA and math are now available in the INSIGHT testing platform. Students and teachers should use the OTT and practice tests to provide opportunities for teachers and students to become familiar with INSIGHT and the online testing tools (e.g., highlighter, magnification). Additional resources have been provided to further support LEAs in their administration of the online test either this year or next: Guide to Administering and Scoring the Online Practice Tests: Defines the steps LEAs should take to provide an authentic practice of the online practice tests for teachers and students. These steps are also required for the operational assessment. Guide to Administering and Scoring the Online Practice Tests: Online Test Preparation Webinar: The Department offered two webinars for district and school test coordinators, school leaders, and teachers to further support schools in preparing for online test administration. Online Test Preparation Webinar: Accommodated forms: The text-to-speech OTT and practice tests forms are already available. Spanish math test forms will be available by mid-March.

Paper-Based Test (PBT) Key Dates Louisiana Believes ActionKey Dates DTCs receive materialsApril 11–April 15 DTCs order additional materials through eDIRECTeDIRECTApril 11–April 19 (11 a.m.) STCs upload TA numbers in eDIRECTeDIRECTApril 11–May 13 Paper testing window (ELA/Math/Science)April 25–April 29 DTCs send voids forms LDOEMay 2 (deadline) DTCs return materials Materials pickup 1 (scorables)May 3 Materials pickup 2 (scorables)May 5 Materials pickup 3 (nonscorables)May 6–May 13 DTCs complete eDIRECT accountability formseDIRECTApril 11–April 15 The following table includes key dates for LEAP paper-based tests for ELA, math, and science:

Paper-Based Test (PBT) Resources 29 Louisiana Believes ResourceAvailability Accommodations and Accessibilities Features User GuideAvailable eDIRECT Manage Users User Guide/Video Training ModuleAvailable eDIRECT TA System User Guide/Video Training ModuleAvailable eDIRECT Materials Management Tools User Guide/Video Training ModuleAvailable Test Coordinator ManualMid-March Test Administrator ManualsMid-March Test Administrator Manuals (Directions in Native Language)Early April The Department provides multiple resources to districts, test coordinators, and test administrators to support test administration:

Computer-Based Test (CBT) Key Dates ActionKey Dates DRC uploads preidentified students* to eDIRECTAvailable DTCs and STCs complete eDIRECT test setup (e.g., create test sessions, print test tickets)Available District test and technology coordinators complete technology setup (e.g., Testing site manager (TSM), and INSIGHT installation)Available STCs upload TA numbers**Available Online testing window (ELA/Math)April 11–May 6 DTCs complete test ticket invalidations in eDIRECTApril 11–May 13 The following table includes key dates related to LEAP ELA and math computer-based tests: *Students who were identified in the Student Information System (SIS) database as of November 2015. Preidentified students taking PBT can exist within eDIRECT; however, these students should not be placed into online test sessions. **TA numbers need to be uploaded prior to creating test sessions in eDIRECT.

Computer-Based Test (CBT) Resources ResourceAvailability Accommodations and Accessibilities Features User GuideAvailable eDIRECT Manage Users User Guide/Video Training ModuleAvailable eDIRECT TA System User Guide/Video Training ModuleAvailable INSIGHT User GuideAvailable eDIRECT Test Setup User GuideAvailable eDIRECT Test Setup Video Training ModuleEarly March Test Coordinator ManualMid-March Test Administrator ManualsMid-March Test Administrator Manuals (Directions in Native Language)Early April The Department provides multiple resources to districts, test coordinators, and test administrators to support test administration:

Nonscholarship and Tuition Donation Rebate (TDR) Students at Nonpublic Sites Nonscholarship and TDR students may participate in LEAP Spring 2016 for a fee. Total cost per student is $50–$25 to receive materials, $25 to score/report. In order to participate, the following steps must be completed: Submit a participation form by noon on April 18, 2016. Request additional materials by 11:00 a.m. on April 19, 2016. Follow standard materials receipt and return procedures; ensure 997 labels are applied. Submit payment by deadline. Payment is required prior to the release of reports. The complete participation process is posted to la.drcedirect.com.la.drcedirect.com

Social Studies Field Test (PBT) Key Dates ActionKey Dates DTCs receive materialsApril 29 DTCs order additional materials through eDIRECTApril 29–May 3 (11 a.m.) STCs upload TA numbersFebruary 18–May 13 Testing windowMay 9–May 13 DTCs submit voids to LDOEMay 16 (deadline) DTCs ship materials (Scorables and Nonscorables)May 17 DTCs complete eDIRECT accountability formsApril 29–May 20 The following table outlines key dates for the paper-based social studies field test:

Social Studies Field Test (PBT) Resources ResourcesAvailability Accommodations and Accessibilities Features User GuideAvailable eDIRECT Manage Users User Guide/Video Training ModuleAvailable eDIRECT TA System User Guide/Video Training ModuleAvailable eDIRECT Materials Management Tools User Guide/Video Training ModuleAvailable Test Coordinator ManualMid-April Test Administrator ManualsLate April The Department provides multiple resources to districts, test coordinators, and test administrators to support test administration: For questions about assessment preparation and administration, email assessment@la.gov.assessment@la.gov

Social Studies Field Test (CBT) Key Dates Key DatesAvailability DRC uploads preidentified students* to eDIRECTAvailable DTCs and STCs complete eDIRECT test setup (e.g., create test sessions, print test tickets)Available District test and technology coordinators complete technology setup (e.g., Testing site manager (TSM), and INSIGHT installation)Available Students and TAs access Online Tools Training (OTT) and practice testsAvailable STCs upload TA numbers**Available Testing windowMay 9–May 13 DTCs complete test ticket invalidations in eDIRECTMay 9–May 13 The following table outlines key dates for the computer-based social studies field test: *Students who were identified in the Student Information System (SIS) database as of November 2015. Preidentified students not participating in the CBT social studies field test can exist within eDIRECT; however, these students should not be placed into online test sessions. **TA numbers need to be uploaded prior to creating test sessions in eDIRECT.

Social Studies Field Test (CBT) Resources ResourcesAvailability Accommodations and Accessibilities Features User GuideAvailable eDIRECT Manage Users User Guide/Video Training ModuleAvailable eDIRECT TA System User Guide/Video Training ModuleAvailable INSIGHT User GuideAvailable Test Coordinator ManualMid-April Test Administrator ManualsLate April Test Administrator Manuals (Directions in Native Language)Early May

ACT Testing Series Test TypeTesting WindowImportant ACT March 1 March 1–15 (Accommodated) March 15 (Makeup) Materials pickup prearranged by ACT: March 3 Initial test and March 16 Makeup test; (March 25 final day for all materials to be returned) PLAN February 29–March 4 Districts must arrange pickup of materials no later than March 25 EXPLORE February 29–March 4 (Optional) Districts must arrange pickup of materials no later than March 25 WorkKeys November 2–May 13 March 2–16 (Accommodated) Districts must arrange pickup of accommodated materials no later than March 25

40 Louisiana Believes Payments Due Due Now: Payment from districts opting for a one-time payment of 75% of the estimated cost for ACT, WorkKeys, and/or EXPLORE testers was due in February. Unpaid estimates should be remitted as soon as possible. Payments should be sent directly to the finance department at the following address with “ACT” on the memo line of the check: Louisiana Department of Education Division of Appropriation Control P.O. Box 94064 Baton Rouge, LA 70804-9064 Due February 8, March 7, April 4, and May 9: Districts opting for installments of 75% of the estimated cost for ACT, WorkKeys, and/or EXPLORE testers should send payments directly to the finance department at the address listed above. If the February payment has not been submitted, please send it with the March 7 payment. Districts will receive reconciliation invoices after testing is complete, indicating one of the following: – Overpayment to be refunded to the LEA by LDOE no later than July 30, 2016; or – Outstanding balance to be paid by the LEA to LDOE due no later than July 15, 2016 ACT Memorandum of Understanding Invoicing Option

ACT Memorandum of Understanding MFP Option MFP Option MFP funds were withheld in February for districts that opted to pay 75% of the estimated cost for ACT, WorkKeys, PLAN and/or EXPLORE testers. Districts will receive reconciliation invoices after testing is complete, indicating one of the following: – Overpayment to be refunded to the LEA by LDOE no later than July 30, 2016; or – Outstanding balance to be paid by the LEA to LDOE due no later than July 15, 2016 All payments should be sent to the following address with “ACT” on the memo line of the check: Louisiana Department of Education Division of Appropriation Control P.O. Box 94064 Baton Rouge, LA 70804-9064

Submitting ACT Makeup Orders Directions ACT State and District Testing: Makeup ACT Orders After initial testing is complete on the ACT test, district test coordinators must order paper test materials for examinees who need to test on the makeup test dates. DTCs should submit ACT makeup test orders through PearsonAccess next.PearsonAccess next To access a list of action steps for ordering makeup tests, click here.here DTCs should not keep test booklets from initial testing for the makeup test date. The makeup tests require different test booklets, which will arrive as part of the makeup shipment. Deadline for Makeup Orders The deadline to order makeup materials for the ACT is March 2 at 5:00 p.m. (CT). Due to the shipping timeframe for test materials, ACT cannot accept makeup orders after this deadline. Training Resource To view a training video on preparing for and ordering makeup test materials, click here. here Note: If you have problems viewing the video, try using another browser (e.g., Google Chrome or Firefox).

Continuous Support Louisiana Believes The Assessment team offers continuous support to districts, schools, and teachers seeking information or assistance about assessment administration and accountability. Assessment@ All stakeholders are encouraged to email assessment and accountability questions and/or concerns to assessment@la.gov.assessment@la.gov Assessment Hotline For immediate assistance regarding assessment and accountability, district-level staff may call the Assessment Hotline at 1-844-268-7320. DRC Customer Service DRC provides customer support to district test coordinators each day from 8:30 a.m. to 4:30 p.m. at 1-888-718-4836 or by email at LAHelpDesk@datarecognitioncorp.com. LAHelpDesk@datarecognitioncorp.com

Assessment Office Hours 45 Assessment Office Hours Assessment office hours are available every Thursday at 11:00 a.m. and include an overview of the weekly newsletter and a Q-and-A session for test coordinators, technology coordinators, and other stakeholders. Office Hours Login Information (*No pre-registration required) Click here to join the meeting or go to https://louisianaschools.adobeconnect.com/dtc/here https://louisianaschools.adobeconnect.com/dtc/ Enter the meeting room as a guest and provide your name. Select the "listen only mode" if joining the meeting via computer or smartphone or access audio via phone bridge: (800) 832-0736 / room number: 3423602

Key DatesAction February 29–March 4Administer PLAN. March Access and use paper and online practice tests, install operational TSM, and create test sessions. March 1Administer ACT. March 14 Submit ELDA and LAA 1 voids and test irregularities to assessment@la.gov. assessment@la.gov March 24 Finalize IEP, IAP, and LEP accommodations for Spring 2016 LEAP and EOC testing. Next Steps Louisiana Believes For more information, contact assessment@la.gov. Next call: April 5, 2016assessment@la.gov

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