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Published byMarilyn Harrison Modified over 9 years ago
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Payroll Services – Job Termination Payroll Errors
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Source of Overpayments – –How do payroll overpayments occur? Majority of overpayments are caused by late terminations from Departments to HR (range from 1 day up to months past the employee’s term date) Late modifications submitted to HR for full-time equivalents (e.g. changing from 1.0 to.50) Incorrect compensation rate for an employee Incorrect number of hours paid for an employee (holiday worked/unpaid LOA) Note: Majority of the overpayments occur for employees that are no longer with the University – –How do payroll overpayments occur? Majority of overpayments are caused by late terminations from Departments to HR (range from 1 day up to months past the employee’s term date) Late modifications submitted to HR for full-time equivalents (e.g. changing from 1.0 to.50) Incorrect compensation rate for an employee Incorrect number of hours paid for an employee (holiday worked/unpaid LOA) Note: Majority of the overpayments occur for employees that are no longer with the University
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Strategies to Decrease Overpayments Departments should process the employee job term as soon as the term date is known & prior to the payroll cycle – –Note: Monthly deadline is the 15 th of the month HR email reminders for departments to submit terminations on a monthly basis HR auto job termination process to end an employee’s job on an expected end date Coordination and communication between Departments and HR/Payroll for late terminations Departments should process the employee job term as soon as the term date is known & prior to the payroll cycle – –Note: Monthly deadline is the 15 th of the month HR email reminders for departments to submit terminations on a monthly basis HR auto job termination process to end an employee’s job on an expected end date Coordination and communication between Departments and HR/Payroll for late terminations
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Contact Info Payroll Inbox (Main)Payroll Inbox (Main) –(210) 458-4280 –payroll@utsa.edu payroll@utsa.edu HR/Day OneHR/Day One –dayone@utsa.edu dayone@utsa.edu Payroll Inbox (Main)Payroll Inbox (Main) –(210) 458-4280 –payroll@utsa.edu payroll@utsa.edu HR/Day OneHR/Day One –dayone@utsa.edu dayone@utsa.edu
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