1. EOC & NCFE Training Fall 2015

2. 2 Makeups Wed. Jan. 20 th S2 begins Thurs. Jan. 21st

3. 3 Persons with access to secure testing materials may not utilize materials for personal gain No person may copy, reproduce, or paraphrase the test materials in any manner –Cannot discuss the content of the test with students or with peers Test Administrators Reading Aloud or Cueing the test have added level of confidentiality –Imperative that Test Administrators serving in this role do not disclose any content of the test specifically or generally Test Administrators signing/ cueing may view a student test book up to 2 days before the test under secure conditions ‒Refer to Testing Students with Disabilities for complete requirements Test Security North Carolina Testing Code of Ethics EOC Online p. 77 & P/P p.87 NCFE p.52

4. 4 Secure test questions must NOT be used at any time during instruction or in resource materials (e.g. study guides) Materials with sample test questions must be shared with principal and STC before use Teachers CANNOT provide instruction on test day related to the content being tested – Cannot use test items or test information as basis for additional review Teachers CANNOT discuss specific items from the tests with students or colleagues Test Security North Carolina Testing Code of Ethics

5. 5 Students who complete the test before the estimated time has expired must be allowed to read novels or other non textbooks – Verify that students have finished and checked their answers – TA must read the last scripted say statement ending the testing session (“Read to announce the end of testing session”) – Collect student answer sheet, test book, and all other materials (online testing – students must press End Test) – Give the student the reading material o The reading material must be checked to ensure that it does not contain information regarding tested content (EOC p.21 for approved material) If all students finish the test, review their responses, and are ready to turn in their tests before the scheduled time is over, the TA may end the testing session Early Finishers EOC Online p.23 & EOC P/P p.22 NCFE p. 18

6. 6 Must be a school staff member Must receive a face to face training, including accommodations Read Assessment Guide (Online or Paper/Pencil) prior to training Account for test materials – Once they are checked out from STC until they are returned – Return all materials in an organized manner as outlined in checklist Conduct unbiased test administration – Follow script and directions exactly as written in the Assessment Guide Monitor the testing session actively (no reading, tech, food, etc.) Report any irregularities immediately (call Forgay & pink sheet) Test Administrator’s Responsibilities EOC Online & P/P p. 6-8

7. 7 Assigned in all EOC test sessions regardless of the number of students testing; needed in certain NCFE’s (if teacher of record is test admin) – Must be 18 years or older and not a K-12 public school system student – Cannot be assigned to a room where relative or ward is to be tested – Must be registered in the CMS volunteer system www.cmsvolunteers.com Cannot assist students nor be left alone with testing materials at any time – Cannot pick up/return test materials – Cannot handle any test materials (collect or pass out) Cannot read test directions Cannot touch a student’s computer once online test begins Cannot answer questions Not required in NCFE sessions if Test Administrator is not the teacher of record or from the same content area. Report to testing site by 6:50 on morning of testing Proctor’s Responsibilities EOC Online & P/P p.9-10

8. 8 Should actively monitor assigned areas – Walk through hallways, look in classroom windows – Make sure rooms are prepared for testing (desk spacing, walls cleared, and 2 adults in test session if needed) – Assist Test Administrators and proctors with issues – Assist students during restroom breaks and emergencies Will serve as Test Administrator or proctor during emergencies. Does not move students between sections but will monitor class if admin/proctor needs to step out. Report to media center by 6:45 on morning of testing Hallway Monitors

9. 9 Unethical Testing Practices North Carolina Testing Code of Ethics Encouraging students to be absent during testing Using secure test items for instruction Changing student responses at any time on an answer sheet or in the computer Modifying student records Reclassifying students only to avoid testing them Failing to provide needed accommodations during testing Paraphrasing test directions Not testing all eligible students Not reporting all testing violations EOC Online & P/P p.7-8 NCFE p. 14-16

10. 10 Sanctions North Carolina Testing Code of Ethics Employee Letter File Civil action against person(s) responsible for the violation Criminal prosecution Suspension or revoking of professional license Dismissal TCE

11. 11 All rooms must be checked prior to testing by a school staff member to ensure they have been prepared for testing – May utilize the School Testing Coordinator Monitoring Checklist Make sure all windows on doors are uncovered – STC needs to have access to monitor and observe what is happening in each testing session Post “Testing – Do Not Disturb” sign on each door Walls and desks must be clear of test taking tips and content Clocks must be at the front of the room where students can see Space student desks to ensure proper space for testing and to discourage cheating Ensure that test devices are fully charged Prepare the Testing Environment EOC Online and P/P p.10-11 NCFE p. 15

12. 12 Test Administrators and Hallway Monitors to report to Media Center by 6:45 am to pickup materials and checklists. Proctors to report to assigned room by 6:50 am. If proctor has not arrived by 7 am, the test administrator is to call the main office. No classrooms should be streaming anything (movies, music, etc.) on test days! All bandwidth is needed for exams given online! Morning of Testing

13. 13 Test Administrator must count and record the number of secure test materials including supplemental materials – When materials are checked out from media center – Before distributing to students – After test administration – When returning materials to media center Materials cannot be left unattended at any time Use the Test Administrator’s Checklist to avoid being sent back Verify Test Materials EOC P/P p.25-26

14. 14 Prohibited Items Electronic Devices – Any student observed with a cell phone/electronic device on their person during testing or breaks must be dismissed from testing – ONLY computers used for online testing are allowed in testing sessions. No other classrooms should be online or streaming media – Any electronic devices found must be investigated by Forgay Personal Belongings – Students’ personal belongings should be placed under their seat or at the back of the classroom. No access to personal belongings is permitted during testing Testing Aids – No textbooks, reference books, wall charts, study guides, reference charts, etc. may be present during any test administration Food and Drink – Not allowed unless approved for medical reasons EOC Online p.13-14 & EOC P/P p.12-13 NCFE p. 15

15. 15 Test Administrator and Proctor must turn off their cell phones and all electronic devices prior to testing – Cannot be visible during testing or breaks Test Administrators and Proctors MUST: – Walk frequently throughout the room – When seated, have an unobstructed view – Avoid distracting behaviors – NOT be on a computer or reading – NOT read test questions over students’ shoulders – NOT indicate answers in any way to students – NOT explain test directions, meanings of words, rephrase test questions, etc. Student Monitoring EOC Online p.14-15 & EOC P/P p.13-14

16. 16 Occurs when student’s answers on their answer sheet do not match the number of the question being answered in the test book – Determine if the error can be fixed during testing o Yes, and student corrects and keeps testing o No, student will continue only marking in book and fix after testing Test administrators are not permitted to tamper with (e.g., alter, change, modify, erase) student responses to the test questions on the answer sheet or computer No extra testing time may be provided Misalignment during Testing EOC P/P p.15-17

17. 17 Only one student permitted outside of the testing room at a time Paper/Pencil: All test materials must be secured – Answer sheet, graph paper, and scratch paper put inside the test book Online: Student’s testing session must be paused – Scratch paper secured Have hallway monitors in place to supervise students during breaks or emergencies Test Administrator must record the time the student leaves and returns to ensure the maximum testing time is provided Student Restroom Breaks & Emergencies EOC Online p.16 & P/P p.17 NCFE p. 18

18. 18 Report testing irregularities by contacting Forgay (dial *6104, notify hall monitor, or call main office) and filling out pink sheet (do not remove students without contacting Forgay unless it is an emergency) Restroom breaks and emergencies: notify hall monitor/main office. Call Forgay if students with extended time require more than the maximum (4 hours) to have them relocated. End an online test session: – Check with student to ensure they are done. Student / Test Administrator will select “End Test” and turn off the computer, monitor, etc. Material check in: Ask hall monitor or call Forgay/main office for coverage; prepare and check your bin using test administrator checklist before reporting to media center. Count all materials! School Procedures EOC Online p.24 & P/P p.23 NCFE p. 18-20

19. NC Final Exams

20. 20 North Carolina’s Teacher Evaluation Process – Standard 6 (Student-growth component of the teacher evaluation process) – Standard 8 (Student-growth component of executive evaluation process) 20% of the student’s final grade in high school courses – Exams with Constructed Response items will not count as 20% of Seniors’ grades – Only final exam that may be given 95% Participation Required Check the Teacher Portal after 7pm to view scores and verify roster Purpose NCFE Guide, p. 1-3

21. 21 Testing Time – Maximum Time: 120 Minutes – (2) Two-Minute Breaks – General Instructions: 12 minutes – Total: Approximately 136 minutes First activity of the day Test sessions have maximum time of two hours unless Extended Time is documented *Write form numbers on roster during testing/breaks* Testing Schedule NCFE Guide, p. 5

22. 22 Proctors are required in every test session, unless the test administrator is not the teacher of record or from the same content area If you have a family member or friend who can volunteer as a proctor please email Forgay the date(s) and name(s). Proctors NCFE Guide, p. 13

23. 23 NC Final Exam Test Administrators’ Guide (begin reading on p. 21, end on p. 29) Test Books – color coded based on subject area – Multiple form numbers for all tests Pre-Coded Answer Sheets Pencils Blank Paper Graph Paper (Math Courses Only) Reference Table (Physical Science, Chemistry, Physics) – Different for each course Formula Sheet (AFM, Discrete Math, Precalculus) – One for all courses Calculators (scientific or graphing) – Memory must be cleared before and after the test – Math and Science Courses “Testing Do Not Disturb” sign Student Roster Test Day Certification Forms Review of Accommodations Used During Testing Form Test Materials NCFE Guide, p. 10

24. 24 Constructed Response Roster

25. 25 After Testing Checklist Use rosters to indicate form letter/ # and attendance (complete during testing/breaks) Collect, separate and alphabetize used/unused books and answer sheets; organize them in corresponding folders. Separate used and unused scratch paper, graph paper, etc. Count and verify materials distributed and collected from students on the Test Administrator’s Checklist Complete any Review of Accommodations Used During Testing forms Complete and sign both sides of the Test Day Certification Form (Test Administrator and Proctor) Bubble Q1 & Q2 in “TO BE COMPLETED BY THE TEST ADMINISTRATOR OR PRINCIPAL’S DESIGNEE AFTER TESTING” section on side 1 of answer sheets (for 504s and Accommodations) Clear all calculator memory Walk all materials directly to the media center for returning materials

26. Accommodations EOC Online p.17-20 & EOC P/P p.17-19 NCFE p. 7-8, 42

27. 27 Complete the Review of Accommodations Used During Testing form completely – One for each student who received an accommodation – Indicate if each accommodation was provided – Record if the student used the accommodation – Explain how the student used the accommodation * Be specific on these forms. This form is important for future accommodation decisions for each student Provided and Used Accommodations: Test Administrator EOC Online p.54 & EOC P/P p.51

28. 28 Review of Accommodations

29. 29 For students who need extra time Document estimated extended time, but the student is allowed as much time as needed up to a full school day Document based on maximum testing time Must complete test in one day with regular break schedule May not begin testing early, must eat lunch, and travel home at regular dismissal time Scheduled Extended Time TSWD p. 105-108

30. 30 All students in a small group setting must be receiving the same accommodations Test administrator and proctor required Must document specifics: – One-on-One – Small Group (and group size- Maximum 12) If an accommodation requires separate room (i.e. Read Aloud), then separate room must be documented Testing in a Separate Room TSWD p. 109-110

31. 31 LEP- Identified ONLY Documented language and type (paper or electronic) Must be word-to-word or word-to-phrase Must not contain diagrams, written notes, formulas, etc. Must be a published document, not teacher made Electronic devices MUST be approved Word-to-Word Bilingual Dictionary/ Electronic Translator Guidelines p. 25

32. 32 MIB is not appropriate for online testing Students must NOT receive their answer sheet Staff must transcribe responses after checking in materials (3 people required) Marks Answer in Test Book TSWD p. 79-80

33. 33 Student may read the test aloud, but the test administrator/proctor may not help or correct errors the student makes Separate Setting one-on-one required Student Reads Test Aloud to Self TSWD p. 81-82

34. 34 More frequent breaks – 5 minute break every 30 minutes – 3 minute break every 10 test items Problematic if students will stop at different times Multiple Days – Half test each day over two days Separate Setting required if breaks are different than the standard script Students must finish in maximum timeIf students taking extended breaks, give a 5 minute warning and paper-clip test books – If students are taking an in-class break/ lunch do NOT paper-clip the test book Multiple Testing Sessions TSWD p. 99-104

35. 35 Low Technology Devices Amplification Devices Glucose Meters and Insulin Pumps Speech recognition systems Talking word processors/ screen reading software Keyboarding device Alternative/ customized keyboard, touch screens, and trackballs Screen enlarging program Accessibility Options Audiotapes and Recorded Responses Calculators Assistive Technology Devices TSWD p. 63-70

36. 36 Braille, Large Print, One Item per Page Order on SharePoint by December 14 Not applicable for online testing – All students can have Large Print and Alternate Background Color selected in SIQs NEW! Uncontracted (Grade One) Braille Available Test administrator must have a copy of the test book, same form letter and # as student Special Print

37. 37 MIB is not appropriate for online testing When students record their responses in a manner other than the regular answer document – Marks in Book, Dictate to Scribe, etc. Must occur under secure conditions – Three or more school personnel present at the time of transcription – Transcribe, Verify, Observe – All sign front cover of original response – CANNOT happen in the classroom and checked later Front cover must include – Three signatures (secure transcription) – Student ID and Student Name – School Name Transcription

38. 38 Answers must be transcribed exactly as written, including student errors – Double bubbles – Mixed numbers in gridded response For gridded response where the answer is not clear, make the best guess and bubble appropriately – Both test books and answer sheets will include a grid for math assessments Assessment Guides will provide additional transcription specifications for constructed and gridded response items Example Constructed Response Box are available for NC Final Exams for Students with Student Marks Answers in Test Book Accommodation Transcription

39. 39 Two test administrators must be present – Both must meet TA qualifications and be trained (one serves as TA, one serves as scribe), no proctor required – Scribe should have prior experience with student Separate Setting one-on-one required Responses may be recorded on blank paper, answer sheet, test book, or on the computer (online test administration) – Original student responses must be returned to the Scoring Center Student must proofread responses For multiple-choice, student may dictate letter choice, read answer aloud, or point For constructed response, scribe must write exactly what the student says For online assessments, scribe must record student responses on computer – TA must verify and both must sign statement of validation Dictation to a Scribe TSWD p. 71-74

40. 40 Interpreter/ Transliterator may review test up to 2 days prior to testing – Under secure conditions (3 school personnel) – May NOT remove notes/ materials from secure setting – Use student test book of same form letter and # – All students in the group must have same book – Only for Read-Aloud and Interpreter can a student be assigned a different answer sheet than his original pre-coded answer sheet Must have two trained personnel in test session Items may be repeated For interpreter signs entire test: – Trained Test Administrator, Interpreter, and Proctor – One individual can serve as TA/ Interpreter – Separate Setting required For interpreter signs directions only: – Trained Test Administrator, Interpreter, and Proctor – One individual can serve as TA/ Interpreter or as Proctor/ Interpreter Interpreter/ Transliterator Signs/ Cues Test TSWD p. 75-78

41. EOC

42. 42 NC Testing Code of Ethics Test Security Test Administrator Responsibilities Proctor Responsibilities Hallway Monitor Responsibilities Student Emergencies and Breaks Testing Environment Prohibited Items Testing Violations and Irregularities Students Who Finish Early Accommodations Standard Testing Policies Follow same procedures as NCFEs for the following:

43. 43 READY EOC Number of Questions Item Types Number of Test Forms Biology75Multiple Choice English II ONLINE 68 Multiple Choice, Technology Enhanced, and Short Answer Math I*60 Multiple Choice and Gridded Response EOC Characteristics *Math I includes calculator inactive section prior to calculator active EOC Online p.4 & EOC P/P p.3-4

44. 44 Estimated administration time – Biology & English II: 150 minutes – Math I: 180 minutes Two 2 minute breaks – Additional 2 minute break every 60 minutes for students working beyond estimated administration time Testing must be the first activity of the day All students must be permitted to: – Eat lunch during the school day – Travel home at their regularly scheduled time *Write form numbers on roster during testing/breaks* Estimated Time EOC Online & P/P p.3-4

45. 45 Use of Test Scores Handbook p.93

46. 46 Assessment Guide ‒EOC Paper/Pencil Test books & precoded answer sheets for every child (NOT including MIB) Sharpened pencils Scratch paper Graph paper* (Math I) PAPER CLIPS* (Math I) Calculators (Math I) Accurate timing device (clock or projector) Test Day Certification Form Review of Accommodations Used During Testing Form Student Roster “Testing Do Not Disturb” sign *All content material and test taking strategies taken down/covered Required Testing Materials (Paper/Pencil) EOC P/P p.25-26

47. 47 Purpose of assessment Test-taking strategies Inform accommodations groups of test day changes ( TA, accommodations, date, time, room, etc.) Help students become familiar with recording gridded response and constructed response items – REQUIRED: Students must participate in gridded response practice using the gridded response activity provided by the state for Math I. Maintain documentation of completion for all eligible students – REQUIRED: Students must participate in the online assessment tutorial through NCTest for English II. Maintain documentation of completion for all eligible students Students should use the same type of computer or tablet that they will use during the actual assessment Prepare Students North Carolina Testing Code of Ethics EOC Online & P/P p.11-12

48. 48 Student Directions read for ALL Assessments (p.30-38) – Ensure Test Administrator reads from the appropriate call- out box: “Read for Math I Only” or “Read Only for Students Receiving Test Administrator Reads Test Aloud (in English)” Biology (p.39-43) Math I (p.44-50) – Specific instructions for calculator distribution and paper clipping of test books (p.45-47) Paper/Pencil Student Directions EOC P/P p.30-50

49. 49 EOC test forms differ in form letter and number (e.g. Form A1, Form A2, Form B1, etc.) Answer sheets will be precoded with forms interleaved for equal distribution Each student must receive a test book with the same form letter and color as their precoded answer sheet Read Aloud & Interpreter Signs / Cues ONLY – All students in that session require the same form letter and number – Test administrator needs copy of same form letter and number – Different form letter/number for each small group session – Reference “Testing Classroom Layout” for additional info Distributing Test Materials (Paper/Pencil) Handbook p.32

50. 50 MATH I & Before lunch break Math I consists of Calculator Inactive and Active sections Inactive is administered first When students complete Inactive, test book instructs them to raise their hand TA must tell students that their books will be paper clipped and they cannot go back Test Administrator: – Paper clips inactive section of test book – Collects ALL used scratch paper and graph paper – Provides clean scratch paper and graph paper – Provides a calculator (with memory previously cleared) Paper Clip Test Books EOC P/P p.23

51. 51 Use rosters to indicate form letter/ # and attendance (complete during testing/breaks) Collect, separate and alphabetize used/unused books and answer sheets; organize them in corresponding folders. Separate used and unused scratch paper, graph paper, etc. Count and verify materials distributed and collected from students on the Test Administrator’s Checklist Complete any Review of Accommodations Used During Testing forms Complete and sign both sides of the Test Day Certification Form (Test Administrator and Proctor) Bubble Q1 & Q2 in “TO BE COMPLETED BY THE TEST ADMINISTRATOR OR PRINCIPAL’S DESIGNEE AFTER TESTING” section on side 1 of answer sheets (for 504s and Accommodations) Clear all calculator memory (Math I only) Walk all materials directly to the media center for returning materials After Testing Checklist: TA EOC Online p.53 & EOC P/P p.51

52. 52 Assessment Guide ‒EOC Online – ENG II Only Accurate # of electronic testing devices (computer, tablet, etc.) Sharpened pencils Scratch paper Accurate timing device (in tub or room) Test Day Certification Form Review of Accommodations Used During Testing Form “Testing Do Not Disturb” sign Student Roster Required Testing Materials (Online) EOC Online p.27-28

53. 53 Prepare Students EOC Online p.12

54. 54 Log on to each windows device using the school’s generic username and password Launch NC Test App (Windows) – Directions available for each device in the Online Testing Guide Launch NC Test Kiosk Mode (Chrome) – Directions available for each device in the Online Testing Guide Ensure that the correct assessment and student are selected Ensure that the student name and the START page are displayed on the student’s screen DO NO CLICK THE START BUTTON FOR THE STUDENT Prepare Testing Devices (Online) EOC Online p.30

55. 55 MONITOR STUDENTS TO ENSURE THAT ALL CONSTRUCTED RESPONSE ANSWERS ARE RECORDED ON THE COMPUTER SCREEN Online 2,000 character limit provided for each response If students are writing on scratch paper remind them that all answers must be typed on the computer screen – Ensure that students are not given time beyond the maximum time allowed for testing to transfer their answers English II Short Answer EOC Online p.16

56. 56 If a student must leave the testing session for restroom breaks, becoming ill, lunch, max/extended time, etc. – Secure test materials (scratch paper, etc.) – PAUSE must be clicked to prevent test items from being visible on the computer monitor – A test session can be paused for 60 minutes – Test Administrator must record the time the student leaves and returns to ensure the maximum testing time is provided – Upon return CONTINUE must be clicked to resume testing Pausing a Testing Session ONLINE EOC Online p.16

57. 57 Ensure Test Administrator reads from the appropriate call-out box: “Read for English II EOC Online Assessment Only” English II (p.32) Online Student Directions EOC Online p.32

58. Online Testing Guide English II can be found at HardingTesting.weebly.com

59. 59 Test Administrators must complete the following steps 30-40 minutes before students arrive – Pg. 17-18: – For Windows computers use the generic login information to log on – For Chrome books, locate the NC Test App in the lower left corner of the login screen and launch the program in kiosk mode – Login to the NCTest App using the test administrator’s NC Education username and password – Select the test and student’s name – Do NOT click Start On Test Day: Prepare for Testing Step #6

60. 60 Admit students to the room – Direct student to assigned computer – Monitor the test session – Pg. 19 – Test Administrator may assist with computer problems or procedural questions – Proctor may not assist with computer at any time – During all breaks, student presses PAUSE button Students needing additional time – Pg. 20 – Can move students to another location: close browser then log in to new location o Test Administrator may transport testing device to the new location – Do NOT select End Test until student has finished the test Troubleshooting Tips – Pg. 20 - 21 – Local procedures for addressing technical issues On Test Day: Administer Test Step #7

61. 61 Students will select the End Test button on their screen when they have completed the test If a student needs additional time beyond estimated, do NOT select End Test – If the device is moving with the student, a trained test administrator will transport the device and all other test materials – If the student is moving to a new device, the App should be closed and the student will be logged on in the new location Local procedures for dismissing students and returning test materials On Test Day: End Test Session Step #8

62. 62 After the test session, the Test Administrator or STC must complete the Accommodations Provided in NC Education for students who had SIQs selected – Pg. 24 – Test records will not be submitted until coding is complete – Accommodations provided must match the SIQs entered – Complete for online accommodations only – Utilize the Review of Accommodations Used During Testing form for data entry – Must be completed before 7 pm on test day to be submitted Enter Accommodations Provided in NC Education Step #9