1. David Redman, Director Facilities and Administrative Services Division March 7, 2013 1 HQ Renovation All Hands Return to the 4 th Floor

2. Welcome— David Redman, Director, Facilities and Administrative Services Division HQ Relocation Reminders Arnold Rotruck, Paxton Van Lines Packing Guidelines Proper Crate Lifting/Stacking Paul Raudenbush, Chief, Headquarters Security Information Security Classified and SBU Information Safe Relocation 2 Agenda

3. Budget Management and Systems Support Joyce Smith, Sandra Reid Headquarters Operations Sally Relyea, Michele O’Connell Human Capital Management Lorraine Burroughs Human Resources Management Division Walita Winslow-Wilkins, Janette Black, Tracey Carter Information Technology and Communications Sharon Washington, Mike Barrett 3 Organization POCs

4. Mission Support Directorate Mary Dunn Office of Education Shawnna Kennedy Office of Small Business Naeemah Lee Union Office Pam Barnes 4 Organization POCs

5. Moving materials will be delivered two weeks prior to move Crates will be provided on March 20 th Cardboard boxes have been delivered to organizations for early packing Organization Cabinets File and Supply Cabinets Completely emptied Securely tape key to top of cabinet Paxton labels must be applied File pedestals Will not move to new location Completely emptied Key left inside top drawer 5 Move Information

6. Overhead Cabinets Completely emptied Key left in overhead lock Employees MUST be packed & ready to move by 5:00 pm the day before move date - ITCD will pack computer equipment Facilities will update workstation/office numbers for individuals related to renovation moves only. If employees move after their relocation, it is the employees responsibility to update their information. 6 Move Information

7. Office keys Employees will return keys to the POC in the provided key envelope and complete key issue request card Key envelope (office keys used on 5 th floor swing space) Must be turned into the locksmith the day before the organization telework day Key request cards must be turned into the locksmith by Monday, March 18 th (or sooner) Office key distribution will occur within the organization office space and coordinated through the organization POC beginning April 8 th 7 Move Information

8. 8 Move Guide Provided to POCs in Move Kit

9. Delivery of moving crates Wednesday, March 20 th Individual packing beginning Wednesday, March 20 th (or sooner) ITCD Equipment Packing (beginning at 5:00 pm) Organization Move/Telework Days Thursday, April 4 th Human Capital Management Headquarters Operations Mission Support Directorate Office of Education Office of Small Business Program 9 Key Dates

10. Friday, April 5 th Budget Management and Systems Support Budget Management and Systems Support (BASO/Travel) Information Technology and Communications Saturday, April 6 th Human Resources Human Resources Career Management Thursday, April 11 th Union Office 10 Key Dates

11. 4 th Floor Design Layout 11 Blue: Human ResourcesPink: Office of Human Capital Management Green: Office of Small BusinessRed: Union Office Purple: Mission Support DirectorateOrange: Information Technology and Comm. Light Green: Office of Budget ManagementYellow: Office of HQ Operations Turquoise: Office of Education

12. Renovation Safety NASA employees are not authorized to visit the renovated floor during construction Safety precautions are required for authorized personnel 12

13. New Galley Areas 3 per floor (West, Center, East) Keurig Coffee Maker (2) Microwave (2) Refrigerator (2) Ice Maker Seating Area Toasters (Coming Soon) 13 HQ Renovation Update

14. 14 Office Lighting Individually controlled Dimmer Switch Adjust to personal preference Programmed by office Infra red Sensor Activate lighting upon entering Automatically turn off 15 minutes after exiting

15. Lighting Override Switch Core lease hours 6am – 6:30pm Lights blink 10 minutes prior to shut off After 6:30 pm override switch must be turned on Luminescent signage above override switch Lights will remain on for 30 minutes 30 minute timeframe is a LEED requirement Locations (north and south) West Center East 15

16. New task lighting Existing overhead task lighting will no longer be provided New fixtures will be provided as part of the renovation New fixtures required to meet US Green Building Council’s LEED Energy & Atmosphere Prerequisite 2 16 HQ Renovation Update

17. New sound masking and PA system Sound masking provided throughout the building Zone controlled and adjustable Sound masking also functions as the PA system GS 15 Employees 1 row of overheads (1) 2 drawer Lateral File Cabinet 2 Pedestals 17 HQ Renovation Update

18. Typical Floor Layout 18

19. Typical Floor Layout 19

20. Design Advantages HVAC wall units will be used properly and help balance the building HVAC system Reduced “hot” and “cold” spots Improved air circulation/quality Increased natural lighting has been proven to increase productivity Reduce overall energy usage 20

21. LEED Certification Piedmont is required to achieve Leadership in Energy and Environmental Design (LEED) Certification Construction Interiors LEED Silver Certification Requires a partnership between landlord and NASA 21

22. LEED Certification NASA can receive LEED points toward certification through the following actions:  Reuse of existing furniture  Provide a thermally comfortable environment that supports the productivity and well-being of occupants  Achieve increasing levels of energy conservation for HVAC beyond the prerequisite standard to reduce environmental impacts associated with excessive energy use 22

23. Change Management Space Modification Requirements Space Modification Requests Now Include Reengineering of Existing Mechanical, Electrical and Data Systems HVAC system cannot be modified as easily Additional VAV boxes may need to be installed Reengineering of Existing Life Safety Systems Development of Construction Documents District of Columbia Permitting Application Review and Approval Process 23

24. Evacuation Procedures HQ Evacuation procedures remain as they have been, despite renovation work and personnel relocations. If you are moved to a new area of the building for the renovation, look for the emergency exits and signs and familiarize yourself with your new staging area before an evacuation, so you know where you should report if the alarm sounds. Verify your evacuation routes and staging area, regardless of where you are in the building. If an alarm sounds listen, then act quickly 24

25. Evacuation Procedures If you need assistance evacuating, report to the freight elevator galley area on whatever floor you are on. Once out of the building, do not return until the “all-clear” is given. Follow directions given by the ICP, Emergency Management, Security, and Building Monitors. 25

26. Evacuation Staging Areas 26

27. Packing Guidelines Packing with the Pax Box System Build and stack Legal/Letter/Hanging Files Stack and pack Label Placement and Removal Proper lifting/stacking 27

28. Information Security Classified Information Sensitive But Unclassified Information Identifiable markings to indicate sensitive information SBU Cover Sheet Burn Bags Securing Burn Bags Storage and Pick Up Locations Safe Relocation Protect Information that Warrants it! 28

29.  Project Manager  Brian Smith: brian.s.smith-1@nasa.govbrian.s.smith-1@nasa.gov  Assistant Project Manager  John Ferri: john.a.ferri@nasa.govjohn.a.ferri@nasa.gov  Move Coordinators  Malicha Day: malicha.a.day@nasa.govmalicha.a.day@nasa.gov  Stacey Brock-Watkins: stacey.brock-watkins@nasa.govstacey.brock-watkins@nasa.gov Please visit our website for more information: http://fasd.hq.nasa.gov/bldg_renovate.html 29 HQ Renovation Facilities Points of Contact

30. 30 Questions