1. IEEE Central Texas Section Section Financials CTS Spring Planning Meeting San Marcos January 29, 2011 Kenny Rice krice@ieee.org Hm PH: 512-292-4181, Cell PH: 512-658-5967 krice@ieee.org

2. IEEE Central Texas Section Funding Authority l Authority to Commit CTS Approved Budgeted Funds l Chairman (also final approval authority) l Section Staff l Chapter Chairs

3. IEEE Central Texas Section Section Funds Disbursement l By-Laws requires two Signatures for over $5,000 l Approval of Section Chair l Reimbursements must have all info before check will be released. l Summary Expense Report (CTS web-site) l Identify Function l Name/address of payee l Full description for each item l Budget Line item l Valid approval

4. IEEE Central Texas Section Why Budget? l IEEE Requirements l Region 5 Guidelines l CTS ByLaws l CTS Financial Policies & Procedures l Audit

5. IEEE Central Texas Section Who Prepares CTS Budget? l All Section Officers and Staff l Chairman, VPs, Secretary, Treasurer, PACE Chair, Awards, Conferences, Professional Activities, Membership, Electronic Communications, & Student Liaison. l ALL CTS CHAPTERS and Affinity Groups l Note: Student Branch support is part of the CTS Student Liaison Coordinators budget.

6. IEEE Central Texas Section Who Approves The Budget? l All Section Officers and Staff l Past two Section Chairs, Chairman, VP-Austin, VP-San Antonio, Secretary, Treasurer, & Manager Electronic Communications. l ALL CTS CHAPTERS and Affinity Group Chairs

7. IEEE Central Texas Section CTS Budget Approval Process l Set target net based upon sound financial logic l Identify Overall Budget Target l Review budget (handout) l Present to ExCom for approval

8. IEEE Central Texas Section Budget Tracking l Use Budget Units as CTS Target l However, when a Budget Unit goes over approved budget, then ExCom will be notified

9. IEEE Central Texas Section Summary 2010 RevenueExpensesVariance Budget82,150100,560-18,410 Actual72,74082,761-10,021 Inv (LOSS)5,0950 Total (unrealized) 77,83582,761-4,926 Investment Gains (Losses) are unrealized. SSC/CAS Chapter received $1000 for 2011 Funding in Dec 2010; Note:

10. IEEE Central Texas Section 2011 Budget Requests Projected Revenue Requested Expenses Variance Budget Requests 74,692106,624 -31,932

11. IEEE Central Texas Section CTS Asset History

12. IEEE Central Texas Section Impact Of Implementing Received 2011 Budget 3 times Annual Rebate

13. IEEE Central Texas Section Recommended Target Budget for 2011 Net2011 Target Net Section-15,190 Chapters-9,990 Investment Inc (Loss) 0 Total-25,180 -25,000

14. IEEE Central Texas Section Impact Of Implementing Recommended 2011 Budget 3 times Annual Rebate Level Of Rec’d Budget

15. IEEE Central Texas Section 2011 BUDGET APPROVAL PROCESS l 1. Review 2010 revenues and expenses (handout) l 2. Review 2011 overall budget plan (-$25,000) l 3. Make motion to Approve l 4. Tom asks for a Second l 5. If Second Received, Tom asks for discussion l 6. When discussion is closed, ask for a vote l 7. If 51% of Excom members in attendance (including proxies) approve, then budget is approved.

16. IEEE Central Texas Section List of BIG 3 Recommendations to meet 2011 Objectives l Meetings: Charge fee for Food l Plan Conferences, workshops, symposiums that yield a 20% net surplus l Secure Company sponsorships for attending conferences

17. IEEE Central Texas Section ANY QUESTIONS ??