1. Integrated Technology Services Integrated Technology Services U.S. General Services Administration May, 2010 Leveraging GSA Information Technology Acquisition Vehicles, What is Right for You? Leveraging GSA Information Technology Acquisition Vehicles, What is Right for You? Lee Tittle and Benjamin Taylor General Services Administration Federal Acquisition Service Integrated Technology Services Lee Tittle and Benjamin Taylor General Services Administration Federal Acquisition Service Integrated Technology Services

2. 2 Agenda ITS Portfolio Delivery Channels Great Government Through Technology Ordering Options GWAC Overview Schedule 70 Overview IT Schedule and GWAC Comparison GSA Online Resources/Tools Contact information Questions

3. Integrated Technology Services 3 ITS offers government access to the spectrum of IT products and services, and to strategic solutions that meet customer needs 3 ITS “Great Government through Technology” Computer Systems & Hardware Software & Applications Satellite Services Internet Services Data Centers & Storage Communication Networks & Services Professional Services Cybersecurity SustainabilitySocioeconomic Wireless & Mobility IT Offerings Strategic Initiatives

4. Integrated Technology Services 4 ITS helps government execute its core mission by making IT acquisitions:  Faster  Cheaper  Easier ITS delivers products and services through four main channels

5. Integrated Technology Services Great Government Through Technology: Customer Benefits 5  Streamlined Acquisitions  Most IT solution sets available  Pre-negotiated contracts  Reduced procurement lead- time  Direct ordering capability  Access to world class industry partners  Supports agencies’ socioeconomic goals

6. Integrated Technology Services Ordering Options: Customer-Managed Acquisition 6  Contract vehicles available through GSA:  Governmentwide Acquisition Contracts (GWACs)  Multiple Award Schedules (MAS)  Network Services  Direct order  Agency manages full acquisition life cycle  GSA acquisition professionals are available to provide a flexible range of contract support

7. Integrated Technology Services Ordering Options: GSA Assisted Acquisition Services 7  Agencies may delegate some or all elements of the acquisition process for Turnkey Solution  GSA can provide support in the following areas:  Technical  Acquisition  Program and Financial Management  GSA Project Managers can:  Define requirements  Perform market surveys  Develop acquisition strategies  Run technical evaluation boards  Evaluate “Best Value” Determination  Manage project post-award activities  Fees for services may be applicable www.gsa.gov/aas

8. Integrated Technology Services What is a GWAC? 8  Contracts established by one agency for governmentwide use  Operated by an Executive Agency designated by the OMB  Pursuant to Section 5112(e) of the Clinger-Cohen Act A Governmentwide Acquisition Contract is defined as a task or delivery order contract for information technology (IT).

9. Integrated Technology Services GSA GWACs 9  Small Business GWACs  Alliant Small Business  VETS  8(a) STARS  COMMITS NexGen  Enterprise GWACS  Alliant  Millennia Lite

10. Integrated Technology Services GWAC Features: Contract Level 10  Integrated technology solutions  Awarded under FAR 15 – Contracting by Negotiation  Base contract period with options  One solicitation per GWAC -- may provide for “onramp” at option period if in best interest of the government  Pre-qualified pool of contractors  GSA establishes labor categories- (offerors propose based on uniform set of definitions)

11. Integrated Technology Services GWAC Features: Order Level 11  Fixed Price (all types), Cost Reimbursement, Time and Material, Labor Hour task orders may be awarded (depending on the GWAC)  Limited protestability of task orders in accordance with FAR 16.505(a)(9) & NDAA 2008  Meets competition requirements through Fair Opportunity  GSA’s GWAC Centers offer no-cost advance scope review  Contract access fee (CAF) of.75% (.0075 is less than one cent)  Alliant & Alliant Small Business –Direct order CAF capped at $150,000 –Assisted acquisition order capped at $100,000 (support fee negotiated directly with Assisted Acquisition Services)

12. Integrated Technology Services GWAC Ordering Process 12 Develop Acquisition Strategy Define Requirements Issue RFP to All/ Functional Area (E-Buy/RFP To All) Receive Training to use GWAC and Obtain Delegation of Procurement Authority Issue task order Send copy of order and SOW to GWAC Center Contract Holders Compete Receive Proposals Evaluate Proposals Contractor Performs Order Close out Final Past Performance Evaluation

13. Integrated Technology Services GWAC Value to the Customer 13  Solutions-based contracts for information technology services and related products  Shortened procurement lead time  Highly qualified contractors for award of task orders  Paths to achieve socioeconomic goals  Limited Protestability - FAR 16.505 and NDAA 2008  Supports competition through fair opportunity process  Flexibility of contract  GSA’s GWAC Centers offer no-cost advance scope review  Determines compatibility with the contract  Assists with risk mitigation  Available on the GSA GWAC website –www.gsa.gov/gwacswww.gsa.gov/gwacs

14. Integrated Technology Services Next Generation GWACs: Alliant and Alliant Small Business 14  The Alliant program consists of two GWACs: Alliant and Alliant Small Business (SB)  Alliant GWAC, open to all prospective bidders  Alliant SB, set-aside for small business  Global in scope, offering a wide range of information technology services to Federal agency customers  Both Alliant and Alliant SB GWACs are multiple award, indefinite delivery / indefinite quantity (MA – IDIQ) contracts  Aligned to the Federal Enterprise Architecture (FEA) and DoD’s Enterprise Architecture

15. Integrated Technology Services Why Use Alliant/Alliant SB? 15 FEATURESBENEFITS $50B/$15B ceiling, 5 year base with 1 five year option Allows for long-term planning of large-scale program requirements Assisted Acquisition Services (AAS) available All contracting services can be outsourced to GSA customer can negotiate with GSA what to retain-- e.g. contracting and COTR via DPA Small Contract Access Fee.75% paid by vendor to GSA. Cap on large task orders ($150K/order/yr.) Scope aligned with Federal Enterprise Architecture (FEA) & DoD Enterprise Architecture (DODEA) Conforms to OMB policy mandates for IT investments. Evolves over time as technology expands. Stays current with IT evolution. All contract types permitted, e.g., fixed-price, cost reimbursement, labor-hour & Time & Materials termsOffers flexibility of contract types in order to mitigate risk No ceiling on ODCs or Tools when integral to the IT solutionFacilitates integrated IT solutions. Opportunity to develop an IT system Pre-competed, easy to use contract with streamlined ordering procedures based on FAR 16.505Saves time and money by reducing procurement lead time No protests on orders $10M and under, except on the grounds that the order increases the scope, period, or maximum value of the GWAC Minimizes protest risk and supports timely order award for optimal mission support Incremental & Flexible funding Allows maximum flexibility in program planning as tasks/subtask can be delayed pending availability of funding All appropriated dollars can be applied e.g. O&M, RDT&E, SMAG, etc.Allows flexibility in program planning and budgeting

16. Integrated Technology Services IT Schedule 70 Overview

17. Integrated Technology Services IT Schedule 70 Program 17  ID/IQ contracting vehicle to procure IT products & services  Ordering agency selects commercial products and services based on “best value” to the end- user  IT products and services offered are defined as “commercial” in accordance with FAR Part 12

18. Integrated Technology Services SIN Description 132 3Leasing of Product 132 4Daily/Short Term Rental 132 8Purchase of Equipment 132 9Purchase of Used/Refurb. Equip. 132 12Maintenance of Equip./Repair 132 32Term Software Licenses 132 33Perpetual Software Licenses 132 34Maintenance of Software as a Service 132 50Training Courses SIN Description 132 51IT Professional Services 132 52E-Commerce Services 132 53Wireless Services 132 54Commercial Satellite Communications (COMSATCOM) Transponded Capacity 132 55Commercial Satellite Communications (COMSATCOM) Subscription Services IT Schedule 70 Products and Services You Need 18

19. Integrated Technology Services IT Schedule 70 Products and Services You Need SIN Description 132 60A Electronic Credentials, Not Identity Proofed 132 60B Electronic Credentials, Identity Proofed 132 60C Digital Certificates, including ACES 132 60D E-authentication Hardware Tokens 132 60E Remote Identity & Access Managed Service Offering 132 60F Identity & Access Management Professional Services 132 61 Public Key Infrastructure (PKI) Shared Service Provider (SSP) Program 132 62 HSPD-12 Product and Service Components * Services and products must be qualified by NIST and/or GSA prior to award * Only approved/qualified products and services can go under SINs 132-60A-F, 132-61, 132-62 19

20. Integrated Technology Services Schedule 70 Benefits 20  Flexible Options  Blanket Purchase Agreements save time and money (www.gsa.gov/bpa)  Customized Integrated Solutions (Contractor Team Arrangements) (www.gsa.gov/cta)  Options of easy online ordering through GSA E-Tools  Easy payment options (Government purchase card)

21. Integrated Technology Services Schedule 70 and Small Business 21  Estimated 80% of all IT Schedule 70 contracts are held by Small Business  More than 40% of all IT Schedule 70 Sales by Customer Agencies are with Small Business  No small business set-asides allowed  Help meet socio-economic goals  Easily identifiable on E-Tools

22. Integrated Technology Services Ordering Procedures: Using GSA Schedules According to FAR 8.4 22  A purchase at or below the Micro- Purchase Threshold (MPT)  Select any contractor under IT Schedule 70  Transmit Request for Quote (RFQ) and Statement of Work (SOW), if applicable  Obtain an oral or written quote and delivery Instructions  Schedule contractors are required to accept Gov’t Purchase Cards MPT =$3,000

23. Integrated Technology Services Ordering Procedures: Using GSA Schedules According to FAR 8.4 23 Services and products; where no SOW is required. Services that require an SOW (when ordering services priced at hourly rates). Orders that exceed the micro-purchase threshold, but not the maximum order threshold: Consider reasonably available information about the supply or service offered on the GSA Advantage!® online shopping service, or survey at least three GSA Schedule contractors’ price list. Evaluate, then make a “Best Value” Determination. Orders that exceed the micro- purchase threshold but not the maximum order threshold: Prepare an SOW or Performance Based Statement of Work (BSOW) in accordance with FAR 8.405-2(b). Send the RFQ (including the SOW and evaluation criteria) to at least three GSA Schedule contractors. Evaluate, then make a “Best Value” Determination. Above $3,000 Note: The ordering activity should request GSA Schedule contractors to submit firm-fixed prices to perform the services identified in the SOW.

24. Integrated Technology Services Open Market Items: FAR 8.402(f) 24  For administrative convenience, open market (non- schedule) items may be added to an individual order if:  All applicable acquisition regulations – FAR and Agency supplements have been followed: –(e.g., publicizing (Part 5), competition requirements (Part 6), acquisition of commercial items (Part 12), contracting methods (Parts 13, 14, and 15), and small business programs (Part 19));  The items must be clearly labeled “non-schedule” on the task order  Ordering Activity has determined price reasonableness for the open market purchase  All clauses applicable to items not on Schedule are included in the order.

25. Integrated Technology Services GWAC and IT Schedule 70 Comparison 25 GWACs  Non-Commercial and Commercial Services and Items  Federal Agency use only  Blanket Purchase Agreements (BPAs) not allowed  No limitation on ODCs  Firm-Fixed-Price, Cost- Reimbursable, Time and Material and Labor Hour  Solutions Based  Pre-qualified pool of industry partners  Ordering under FAR 16.5 IT Schedule 70  Commercial Products and Services only  Federal, State and Local use  Blanket Purchase Agreements (BPAs)  $3,000 limitation on ODCs  Limited to Firm-Fixed-Price, Time and Material and Labor Hour  Teaming Arrangements  Ordering official researches the pool to find capable industry partners  Ordering under FAR 8.4

26. Integrated Technology Services Green Products and Services 26 Lease, Rental or Purchase of Used or Refurbished IT Equipment Energy Star Compliant and EPEAT Registered Hardware Energy Reduction and Efficiency Software E-Commerce Services that reduce Carbon Footprint and Reduce Travel Impact. Professional IT Services related to Systems Integration, Data Consolidation Services and Virtualization - Cloud Computing For more information, visit: www.gsa.gov/gogreen and www.gsa.gov/technology

27. Integrated Technology Services GSA Online Resources/Tools

28. Integrated Technology Services Schedules eLibrary 28  www.gsaelibrary.gsa.gov  A great resource for market research  Information on the Terms and Conditions of the Schedule 70 Contract  Listing of Contractors and Special Item Numbers (SINs)  Access to most eCatalogs of IT Schedule 70 Contractors  Information on GWACs

29. Integrated Technology Services GSA Advantage! 29  www.gsaadvantage.gov  Federal Government’s premier online shopping superstore  Facilitates access to more than 40 million commercial products and services  Enables convenient search feature by keyword, part number, manufacturer, contractor, and contract #  Streamlines acquisition for Supply Chain and Schedule Purchases under IT 70

30. Integrated Technology Services eBuy 30  www.ebuy.gsa.gov  Facilitates the request for submission of quotes or proposals for commercial products, services, and solutions offered through GSA Federal Supply Schedules and Governmentwide Acquisition Contracts (GWACs)  Customer prepares RFQ or RFI Online  Helps Customer to find viable sources of supply  Prepares RFQs/Define Parameters  Allows the buyer to procure big- ticket items

31. Integrated Technology Services FedBizOpps 31  www.fbo.gov

32. Integrated Technology Services GWAC Acquisition Centers (www.gsa.gov/gwacs) 32 8(a) STARS Alliant SB COMMITS NG VETS Alliant Millennia Lite Small Business GWAC Center Client Support: (877) 327-8732 www.gsa.gov/gwacs Enterprise GWAC Centers Client Support: (877) 534-2208 www.gsa.gov/gwacs

33. Integrated Technology Services Schedule 70 Resources 33 Customer Support Line: (General Information) 703-605-2700 (M-F 8:00 am - 4:30 pm EST) email: it.center@gsa.govit.center@gsa.gov Multiple Award Schedules Desk Reference www.gsa.gov/cmls Contractor Teaming Agreement guidance www.gsa.gov/cta Blanket Purchase Agreement guidance www.gsa.gov/bpa

34. Integrated Technology Services 34 Thank you for your interest and participation! ITS can help make all of your IT acquisitions faster, cheaper and easier ITS offers government a spectrum of IT products, services and solutions. GWACs and MAS Schedule Contracts both offer viable options for procuring IT Services and Equipment. Keep in mind the benefits and the distinct differences between GWACs and Schedules when using them. Please remember: ITS.communications@gsa.gov For more information contact:

35. Integrated Technology Services Questions?