2. 1 CA201 Word Application Presenting Information in Tables and Columns Week # 5 By Tariq Ibn Aziz Dammam Community college

3. Tariq Aziz, Dammam Community College 2 Objectives In this chapter you will learn to: –Present information in a table. –Format table information. –Work with table data. –Present text in columns.

4. Tariq Aziz, Dammam Community College 3 Presenting Information in a Table To add a simple table –You can use insert table button on standard toolbar –You can use Table  Insert  Table –You can add text in cell and pres Tab to move to next cell –The document must be in Print Layout view for you to use the Select Table button Click to select table Click to select Column

5. Tariq Aziz, Dammam Community College 4 Selection in Table To Select –Triple click to select a cell –ALT+5 on the numeric keypad (with NUM LOCK off) Select an entire table. –Hold down SHIFT and press an arrow key repeatedly to select cells

6. Tariq Aziz, Dammam Community College 5 Manipulating Table You can –insert, and Delete a row or column –Merge and Split cells –Move a table by dragging to a new location –Sort information in table

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8. 7 Formatting Table Information To enhance the appearance of a table –You can format its text –You can apply character formatting (font and font effects) –you can apply paragraph formatting (such as alignment and indenting) –To quickly apply, you can choose table autoformat

9. Tariq Aziz, Dammam Community College 8 Working with Table Properties On the Table menu, –click Table Properties –Click the tab of the table element whose properties you want to adjust. –Make adjustments to the properties as necessary. –Click OK to close the Table Properties dialog box.

10. Tariq Aziz, Dammam Community College 9 Creating Styles for Tables Many of the table formatting tools are available on the Tables and Borders toolbar. If none meets your needs, you can create your own formatting styles for table text: –On the Format menu, click Styles and Formatting –click New Style –Type a name for the new style

11. Tariq Aziz, Dammam Community College 10 Working with Table Data You can perform calculations table using one of Word’s built- in formulas. = SUM(ABOVE ) =AVERAGE(ABOVE) The formula =SUM(b2,b3) totals the values in cells b2 and b3.

12. Tariq Aziz, Dammam Community College 11 Deciding How to Insert an Excel Worksheet To decide how to insert an Excel worksheet in a Word document –Linked Object, A linked object maintains a direct connection (or link) to the source file, and its data is stored there, not in the destination file. –Embedded Object, An embedded object becomes part of the destination file. –To insert object click Insert  Object

13. Tariq Aziz, Dammam Community College 12 Presenting Text in Columns By default, Word displays text in one column When you create multiple columns, the text flows, or “snakes”, from the bottom of one column to the top of the next. You can use Format  Column

14. Tariq Aziz, Dammam Community College 13 Chapter Key Points You can –create a table and format it to make information concise, consistent, and easy to read. –format text in a table using the buttons on the Formatting toolbar, and you can add borders and shading. You can also format a table and its text quickly by applying a table autoformat. –perform calculations on the values in a table using one of Word’s built-in formulas. For complex calculations or analyses, you can insert an Excel worksheet in a Word document. –vary the layout of a document, and you can create two, three, or more columns and format column text as you would any other text.