1. Performance based digital transformation Jean Vieille, Industrial systems control j.vieille@syntropicfactory.com Second 4P Factory online Seminar Wednesday 16th March 2016

2. Agenda IT transformation Enterprise control Performance management Use case J. Vieille - Performance based digital transformation - Second 4P Factory online Seminar2

3. Context Hyper-connected World ◦ Increasing complexity, opportunities Enterprises keep morphing to adapt to the changing environment IT keeps progressing, pushing new technologies and hypes to support them Industrial IT is aging, intricate ◦ Need to improve IT support to business, ◦ Need to leverage opportunities and technologies ◦ Without compromising operations, limiting risks J. Vieille - Performance based digital transformation - Second 4P Factory online Seminar3

4. Questions How to handle IT transformation ? ◦ To serve business ◦ While leveraging technology How to link IT improvement to enterprise bottom line ? ◦ Budget for IT operations ◦ Budget for projects ◦ Priorities J. Vieille - Performance based digital transformation - Second 4P Factory online Seminar4

5. IT at the heart of enterprise J. Vieille - Performance based digital transformation - Second 4P Factory online Seminar EnergyMatter Information Product Y EnergyInformation Pre-industryHuman, animalHuman MeccanizationMachineHuman AutomationMachineComputer IoT BigData Mobility Networks Electro-mechanics Pneumatics Electronics Informatics Smart Industry Industrie 4.0 Industrie du Futur 5

6. IT transformation Challenges J. Vieille - Performance based digital transformation - Second 4P Factory online Seminar6

7. Operations Policy + Global transformation Policy + Global transformation IT Transformation Local transformation (system recursion) Local realizations Strategy, Goal Resource allocation Transformation activities Deployment Planning Monitoring Development Technology - platform Operations Supported by IT Industrial System model IT asset and configurations Corrective Maintenance Requirement management Technology awareness Business requirements J. Vieille - Performance based digital transformation - Second 4P Factory online Seminar Performance 7

8. Agenda IT transformation Enterprise control Performance management Use case J. Vieille - Performance based digital transformation - Second 4P Factory online Seminar8

9. Complexity Very complex Complex Environment Suppliers, Customers, Contractors, Partners IRS, Regulations Natural, Social environment Market, Politics, Macroeconomics Employees, shareholders Bankers, Insurers Enterprise HR, Marketing, R&D, Engineering, IT Sales, Sourcing Finance, Communication Planning, Production, Logistics ??? Make money 9

10. C2/C3 C3/C2 C1/C2 C2/C1 Complexity control J. Vieille - Performance based digital transformation - Second 4P Factory online Seminar Environment Operations Management en.wikipedia.org/wiki/Complexity en.wikipedia.org/wiki/Variety_(cybernetics) Law of Requisite Variety (W.R. Ashby) : Variety of the controlling system >= Variety of the controlled system Variety = number of possible states = f(complexity) C1 C2 C3 Amplifier Filter C1 >> C2 >> C3 10

11. Take a Country J. Vieille - Performance based digital transformation - Second 4P Factory online Seminar11

12. How to control such a complex system? Direct control Organize Decide Enforce… Behaviour control Influence Encourage Exite…. J. Vieille - Performance based digital transformation - Second 4P Factory online Seminar Performance management is one way for controlling behaviour beside: Competition Advertisement, Propaganda, Brainwashing Threat, False flag Concealment Leaked secrets Corruption … 12

13. Increase complexity, collective intelligence J. Vieille - Performance based digital transformation - Second 4P Factory online Seminar C4 > C3 > C2 > C1 Direct control Environment Management Organize Decide Enforce Deterministic C2 C4 C1 Operations C3 Elevate Operations complexity C5 > C3 Operations + C3’ Effective action 13 Behaviour control Minds Opportunistic C2’ C5 Influence Encourage Excite C’2  C2

14. 2.Coordination 1.Operations 2.Coordination 1.Operations Enterprise control representation 5.Policy 3.Delivery & monitoring 3.Delivery & monitoring 4.Transformation HR, Engineering IT, Contracts, R&D Finances Organization Marketing Communication … 4.Transformation HR, Engineering IT, Contracts, R&D Finances Organization Marketing Communication … J. Vieille - Performance based digital transformation - Second 4P Factory online Seminar Environment en.wikipedia.org/wiki/Viable_system_model Strategic directives Resource Allocation and arbitration Requirement Projects Direct control SalesDesignSource MakeDeliver Recursion 14

15. Agenda IT transformation Enterprise control Performance management Use case J. Vieille - Performance based digital transformation - Second 4P Factory online Seminar15

16. SS12 SS21 SS1 SS2 SS0 SS22 SS11 Complex system control Behaviour control Direct control J. Vieille - Performance based digital transformation - Second 4P Factory online Seminar16

17. Local aspects: Behaviour propagation in sub-systems J. Vieille - Performance based digital transformation - Second 4P Factory online Seminar SS1 ExcitationReaction Excitation Reaction SS11 SS0 SS2 KPIs Reach performance target with available means Delivery & monitoring Delivery & monitoring Operations & coordination Operations & coordination Fast loop Induce others’ transformation to improve local performance Slow loop Transform itself to improve local performance Policy Transformation Excitation Reaction 17

18. IT Transformation Enterprise Policy Enterprise Policy IT Delivery & monitoring IT Delivery & monitoring Transformation, Delivery & monitoring Coordination Operations Transformation, Delivery & monitoring Coordination Operations Global aspects: Overall Interactional Effectiveness Global aspects: Overall Interactional Effectiveness J. Vieille - Performance based digital transformation - Second 4P Factory online Seminar SQOVAOOER Performance Focus all enterprise functions on a global indicator Seeking mission fulfilment SalesDesignSourceMakeDeliver Change requests Transformation OIE R * S * Q * OVA/OOE Speed (Working Capital Need) Quality Overall Value Added Overall Operating Expenses Social Responsibility Innovation www.interaxys.fr 18

19. Delivery & monitoring Coordination Operations Coordination Operations Policy Transformation Policy Transformation Dynamic performance management J. Vieille - Performance based digital transformation - Second 4P Factory online Seminar A ctuality C apability P otentiality Feasible performance target With the current resources Current performance measure The reachable, desirable target (transformation investment) Critical for long term survival Latent Performance Long term strategic gap Conditions survival C/P Organizational Performance A/P en.wikipedia.org/wiki/Viable_system_model Operational Performance A/C Short term efficiency Ability to leverage available resources 19

20. Example We produce an average of 600 products a week Our equipment has a full capacity of 20 products per hour We operate 8 hours a day, 5 days a week We have 2 equivalent machines that cannot be operated simultaneously Actuality Capability Potentiality Operational P. (A/C) Latent P. (C/P) Organ. P. (A/P) J. Vieille - Performance based digital transformation - Second 4P Factory online Seminar 600 800 (20*8*5) 6720 (20*24*7*2 75% 12% 9% 20

21. IT budgeting Many formulas for guesstimating IT ROI and functional / projects budgets ◦ IT in industry hardly delivers tangible value, difficult to prove after implementation OIE focuses IT on critical requirements Potentiality = backlog of critical requirements Capability = selected priority requirements for given resources C/P = IT Latency for serving strategic objective ◦ Informed financial arbitration J. Vieille - Performance based digital transformation - Second 4P Factory online Seminar21

22. Conflict resolution Conflicts -> uneasiness, discomfort, complaints PM as a likely cause, ◦ Compromises effective contribution to fulfil enterprise objectives ◦ Due to failed assumptions about local performance relevance Need for continuous monitoring of arising conflicts ◦ and KPIs’ relevance J. Vieille - Performance based digital transformation - Second 4P Factory online Seminar22

23. Agenda IT transformation Enterprise control Performance management Use case J. Vieille - Performance based digital transformation - Second 4P Factory online Seminar23

24. Context R&D department of a large company ( 2000 researchers) Deployment of ELN software Issues ◦ Slow and costly delivery of complex experimentation templates ◦ Sensitive relationships Business / IT / Software provider ◦ Researchers goals (IP protection) conflicts with project goal (leveraging shared knowledge) Example for a simplistic metrics showing the bottom-up chain of responsibilities and flawed assumptions J. Vieille - Performance based digital transformation - Second 4P Factory online Seminar24

25. Objective J. Vieille - Performance based digital transformation - Second 4P Factory online Seminar Increase O verall A dded V alue Group Policy R&D IT Policy & transformation Leverage Information technology Implement ELN Contractor IT Delivery, coordination and operations Group transformation Boost Innovation Numerous, effective inventions Educated guess… Resource allocation Improve experimentation productivity Share knowledge Standardize experimentation Improve research productivity R&D Policy & transformation Educated guess… Resource allocation Fast, cost effective ELN Deployment Resource allocation Fast, cost effective ELN Deployment 25

26. R&D IT delivery & monitoring User coverage KPI and responsibilities J. Vieille - Performance based digital transformation - Second 4P Factory online Seminar Group Policy & transformation R&D Policy & transformation R&D IT Policy & transformation Contractor operations (VSM recursion) Contractor operations (VSM recursion) Actuality 88 135 Capability Operational 65% Potentiality Latency 380 Organisational 36%23% Potentiality Latency 2000 Organisational 19% 4% Directives to R&D R&D budget Directives to IT IT budget ELN delivery budget Poor performance. Will this target actually help boosting innovation? Numerous, effective inventions Fast, cost effective ELN Deployment 26

27. ELN full deployment justification Conflict resolution J. Vieille - Performance based digital transformation - Second 4P Factory online Seminar Standardize experimentation Share knowledge Promote research sharing Numerous, effective inventions Improve experimentation productivity Data rather process oriented Researchers requirements Protect individual IP Experimentation freedom Enable creativity en.wikipedia.org/wiki/Evaporating_Cloud 27

28. Conclusion IT continuous transformation ◦ Support enterprise ongoing transformation ◦ Leverage new technologies IT performance management is an essential component in this process ◦ To focus efforts on enterprise goal / objectives ◦ To set IT budgets Better understanding through system approach ◦ Complexity management, Behaviour control ◦ Overall Interactional Effectiveness ◦ Responsibility, Conflict resolution J. Vieille - Performance based digital transformation - Second 4P Factory online Seminar28

29. Questions? J. Vieille - Performance based digital transformation - Second 4P Factory online Seminar Transformation Performance Behaviour OIE S Q OVAOVA OOEOOE R Responsibility Conflicts 29