1. 1 The Cloud is Now! EIT 1.3 Andrew Moore CIO V1.1

2. 2 Data Center World – Certified Vendor Neutral Each presenter is required to certify that their presentation will be vendor-neutral. As an attendee you have a right to enforce this policy of having no sales pitch within a session by alerting the speaker if you feel the session is not being presented in a vendor neutral fashion. If the issue continues to be a problem, please alert Data Center World staff after the session is complete.

3. 3 The Cloud is Now! After years of discussion, false starts, and challenges, the transition to cloud computing is happening now! Come learn how an organization serving more than 34,000 end users transitioned to the cloud--from moving calendars, email, and collaboration systems, to the more complex transition of the ERP and other mission critical applications. Topics will include security, access from anywhere, organizational considerations with ways to effectively manage them, change management needs, transition from a capital to expense budget model, and reduce the physical space needed to house traditional on-premise data centers. Q&A will follow.

4. 4 Topics We’ll Cover The Big Picture – Why the Cloud Now? Security and Privacy Bandwidth Needs Financial Considerations Change Management Q&A

5. 5 A quick real-time survey via a SaaS app… Go to: www.kahoot.it

6. 6 A Bit of Background

7. 7 Who am I? 30 years in High Tech Chevron, Sun Microsystems 6 years Elected Official Mayor of Erie, Colorado Town of 21,000 Termed out in 2010 6 years as CIO @ Boulder Valley School District

8. 8 55 Schools 2400 Teachers 30,000 Students 100 Miles of Private Fiber CU in our Backyard Serves Pubic Education to Boulder and its Suburbs Boulder Valley School District at a Glance 4000 Employees 2 Data Centers

9. 9 The mission of the Boulder Valley School District is to create challenging, meaningful and engaging learning opportunities so that all children thrive and are prepared for successful, civically engaged lives.

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11. 11 The Big Picture Why the Cloud Now?

12. 12 SaaS Consume Google Apps Office 365 SalesForce Yahoo Mail GMail PaaS Build AWS Elastic Beanstalk Windows Azure Heroku Force.com Google App Engine Apache Stratos IaaS Migrate AWS Google Storage Rack Space Hosting.com

13. 13 Why the Cloud Now? We personally use the cloud Mail – gmail, yahoo, comcast, etc Finance – Mint, Quicken, Online Banking Social Media – FB, Twitter, SnapChat Access anytime, anywhere, on any device Learning happens 24x7 Views have matured on security/speed Similar to the migration to electrical utilities during the industrial revolution More flexibility to dial up or dial down

14. 14 LMS Peers Conferences Gartner Depth of IT employee skills Reliability Ability to hire IT employees with needed Skills in Boulder, CO What shaped my views on the cloud? Security

15. 15 What have we moved to the Cloud Lawson/Infor ERP Gmail eMail/Calendar Google Apps Office Productivity Infinite Campus Business Schoology Learning

16. 16 What we plan to moved to the Cloud 100ish Servers SAN Monitoring/Management Network Office 365 Office Productivity Web Hosting Business 100s of Learning Apps Learning

17. 17 Security and Privacy Concerns

18. 18 Security and Privacy Considerations Student Data Privacy is a Critical Physical Considerations How easy would it be to break into your data center? Amazon’s? Google’s? Logical Considerations Security engineers – how many, how diligent

19. 19 Data Privacy Addendum Encryption In transit and at rest Deletion of Data Liability Penalties FERPA, COPPA, CIPA Compliance

20. 20 Bandwidth Considerations

21. 21 Bandwidth Considerations  The pipe into and out of your facility is the bottleneck  Ensure your bandwidth has 25 – 50 percent headroom  We went from 1GB to 4GB  Our network runs internal at 10GB and is fully redundant

22. 22 Financial Considerations

23. 23 Financial Considerations  Move from Capital to Expense budgeting  Only pay for services as needed  Allows for transparent server costs  Less FTE costs

24. 24 Financial Considerations Cost Avoidance  Reduced Data Center Space  Smaller A/C & UPS  Less Edge Switches  Smaller or no SAN  Fewer Stand Alone Servers  Reduced Electricity Costs  Greener!

25. 25 Change Management A Must!

26. 26 Change Management  The pushback from a transition is real  Ignoring it will not serve you well  The concerns from your customer and IT employees are likely to be different

27. 27 Change Management Customer Concerns  The cloud is slow  My data will not be secure  I don’t trust my data being off premise

28. 28 Change Management IT Employee Concerns  The cloud is slow  My data will not be secure  We can do this better than any vendor  My job is going away  My promotion path is going away

29. 29 ADKAR – Change Management A wareness of the need for change D esire to participate in the change K nowledge on how to change A bility to implement the change R einforcement to sustain the change

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31. 31 3 Key Things You Have Learned During this Session 1.Security can be better in the cloud 2.Change management is essential 3.Budgets must transition from capital intensive to expense

32. 32 Thank you Andrew Moore, CIO andrew.moore@bvsd.org 720-561-5050