1. “Return of the Old Library” Recommendations and Considerations Group 3

2. Committee Members Ahmad Aniza Caintic Virginia Ghazali Hayatul-Azlah Ho Kai Sum Kow Gerrie Lin Show-huey Yang Liping Zhou Zhi Ping

3. Agenda 1. Objectives 2. Methodology 3. Recommendations 4. Rationale 5. Collaborations 6. Strategies 7. Considerations 8. Q & A

4. Objectives 1.Restore “The Old Library” to its former glorious self 2.Repurpose building usage to meet modern needs 3.Increase collaboration with University departments 4.Preserve and share Gondourian heritage and identity User-driven Community inspired

5. Methodology 1. Alignment with the GU’s VisionGU’s Vision 2. Environmental scanning of the big 8 Universities in the region (e.g. Rivendell U, Mordorian U, etc.) 3. Gathered feedback from staff and students through surveys, focus groups, networking sessions with various university departments 4. User driven design: The interior design is a result of a design competition open to the GU community. The winner is a final year Architecture students which designed the new building interior to be, in his own words “Gondourian perfection in both form and function.” LibUMUsers

6. GU’s Vision GU and its affiliated departments aim to Create a greater sense of community and improve the quality of life for GU students; Create and promote a sense of belonging that permeates throughout all aspects of the GU community; and, Foster the growth and unity of the GU community by advancing student learning through programs and experiences that integrate self-awareness, holistic learning, multicultural and intercultural collaboration and interaction.

7. Recommendations 1. The new library will have a special focus on Gondourian history, culture, art, design and architecture. Materials on these topics will be shifted from the existing library and housed in the new building A permanent digital exhibit on Gondourian history and culture will be installed Additional exhibition spaces will be made available for display of Gondourian art by student, staff and local artists A digitisation, preservation & research lab will be set up to digitise rare materials and the lab.

8. Recommendations 2. Specialised Learning Commons Computer labs will be equipped with specialised software such as Autocad, ArcGIS, Adobe CS6, etc. to cater to the niche needs of the target population Laptops equipped with such software will also be on loan Self-Service Gadget area where equipment loans (e.g. video cameras, charger, tripod other photography equipment) take place

9. Recommendations 3. Other facilities to enhance collaboration, interaction and learning within the GU community Training room for teaching Makerspace for experimentation and collaboration Discussion rooms for idea generation and group work Multi purpose room (easily reconfigured into a studio, seminar room, etc.) Quiet study areas

10. Layout (Level 1)

11. Layout (Level 2)

12. Rationale Create a greater sense of community and improve the quality of life for GU students Workshops/talks /exhibitions Makerspace Discussion rooms/Multi- purpose room

13. Rationale Create and promote a sense of belonging that permeates throughout all aspects of the GU community Exhibits on Gondourian history and culture Digitisation/Preservation of one’s own story Exhibits on works by GU community

14. Rationale Foster the growth and unity of the GU community by advancing student learning through programs and experiences Research Lab Learning Commons Experimentation areas

15. Collaborations 1.University Museum Tap on their digitisation and preservation expertise Work with curator to curate permanent exhibit on Gondourian history and culture 2. IT Services Department Tap on them to set up and support equipment in the Learning Commons, Makerspace and Training Room 3. Student Support Services Tap on their staff to provide IT training on Autocad, use of Adobe photoshop, Flash, After Effects, etc. 4. History, Art & Design and Architecture departments Work with faculty members /Graduate students to: curate exhibitions prioritise which materials to digitise and preserve give talks/workshops on the areas of Gondourian history, culture, art, design and Architecture

16. 5. Campus Facilities Unit Renovating spaces (indoor greening, fountain, etc.) Provide guidelines 6. Occupational, Safety & Health Unit Provide guidelines on fire safety issues Work with them to get the building certified Collaborations

17. Strategies 1.Get buy-in from stakeholders (university management, staff, students, alumni, etc.) Sharing sessions with university management, departments, faculty members and students to share prototype/vision 2. Adopt an aggressive multi-prong publicity plan Community events targeting philanthropists/other community members Corporate bodies (e.g. Acer, Apple, Samsung, Microsoft, etc.) Tourism bureau Artists, local heritage bodies TV stations, newspapers Social media Website & collaterals

18. Considerations 1.Staffing 2 full time Research librarians 1 digital archivist 2 general purpose student assistants (Shelving, etc.) 1 student assistant at Markerspace & learning commons 2. Budget 60% from University 20% from Gondorian Heritage Board Grant 20% from donors 3. Indicators of success Loan stats Facilities usage # of visitors User Satisfaction Survey Research Study on Library Impact

19. Timeline (2 years) Draft requirements (3 months) Call for tender and award tender (3 months) Building works start (12 months) Certification (3 months) Equipment move in and testing (3 months)

20. THANK YOU!!! Gondouria Forever!!!