1. Saving Money, Increasing Efficiency with FM Data Robert Clarke, Information Resource Management, Department of State Danilo Stapula, Application Management and Support, Department of State Robert Clarke, Information Resource Management, Department of State Danilo Stapula, Application Management and Support, Department of State

2. Agenda OBO’s Mission BIM and COBie: How They Fit With Strategic Thinking OBO’s Tactical Implementation of COBie

3. OBO’s Primary Mission OBO’s mission is to provide safe, secure and functional facilities that represent the U.S. Government to the host nation and support our staff in the achievement of U.S. foreign policy objectives. US Embassy Beijing, China

4. Mission Overview OBO Manages Approximately 20,000 Building, Land, and Structure Assets located at 289 Posts Worldwide through entire facility’s life cycle. 75% of OBO’s Portfolio is Residential 75 Capital Projects are in Execution (Planning, Design or Construction) 84,314,548 GSF of Residential, Office, Functional Space $1.3 Billion in Annual Operating Costs Roughly $700 Million in Leasing Expenses 526 Current “Non-Cap” Facilities Projects 154 Office Buildings > 50,000 GSF Kampala NEC

5. Mission Overview Site  Site location to consider practical and symbolic implications.  Access to local institutions.  Preference for urban settings. New London Embassy Site Study

6. Mission Overview Engineering  Incorporate advanced methods and appropriate systems.  Designed to be responsive to the practical reality of the locale.  Designed and built to last.

7. Mission Overview Design  Comprehensive process of balancing requirements.  An official Embassy style will be avoided.  Responsive to context.  Grounds and landscape to be integrated. US Embassy Berlin, Germany

8. Mission Overview Safety and Security  The safety and security of staff and visitors is paramount.  Challenge designers to find improved methods, materials, and solutions. Stainless Steel Grille, Riyadh

9. Mission Overview  Preserve the Department’s historical, cultural and architectural legacy.  Stewardship of the Department’s assets is a priority. American Legation Museum Tangier Rome ChanceryManila Chancery Historically and Culturally Significant Properties

10. Mission Overview Art  Buildings and grounds to showcase the best of American and host nation culture and art.  Art to be integrated with design. Ottawa Chancery Beijing Interior

11. Mission Overview Sustainability  Integrate sustainability in a seamless manner.  Consideration of climate, context and site conditions essential.  Construction, maintenance and operations to be sustainable. Nairobi Water Garden Geneva Photovoltaic Curtain Wall Green Guide

12. Mission Overview Operations and Maintenance  Practical and economical to maintain and operate in given locale.  Design based on life-cycle analysis.  Incorporate best stewardship practices. Istanbul Storm water Retention Chillers

13. OBO’s Strategic IT Vision An integrated, standards-based IT environment that responds to OBO’s business needs with a single information repository, an integrated suite of mainly COTS applications and end user services, a highly skilled workforce, and an effective IT management and support infrastructure.

14. OBO’s Strategic IT Vision

15. OBO’s Five Major Lines of Business (LoBs) Real Estate Capital Projects Non-Capital Projects Facility Maintenance Bureau Management

16. Building Information Needs to Support UBMS Space Zone Coordinates Equipment

17. Single Model View of BIM Cost Estimates Specifications Working Drawings Engineering Analysis Facility Management Needs Central BIM Model Developed & Refined During The Design / Construction Life Cycle

18. Why A Single Model View Doesn’t Work for OBO –No COTS Software On The Market Can Host All The Data Throughout A Projects Entire Life Cycle. BIM Graphic Models Are Developed Relatively Late In The Process, And Provide No Value To Planning, Programming, And Early Design Efforts Building Materials, Equipment, and Systems That Are Selected By A Builder During Construction Cannot Be Managed Well In A Single Model Commissioning Data, Critical To Facilities Operations, Is Missing From Single Model Views

19. Multi-Model View of Building Information Modeling Criteria Model Space Requirements Model Macro BIM Cost Model RFP Model Facility Management Needs Multiple Models Developed Throughout A Projects Life Cycle Design Model Design Models Construction Model Core Data Exchanged At Each Stage Of Project Execution

20. Criteria Model Space Requirements Model Macro BIM Cost Model RFP Model Facility Management Needs Design Model Design Models Construction Model Deploy a COBie Model Server That Captures Through A Projects Life Cycle Views of Spaces, Zones, Coordinates, and Equipment. Ability to Evaluate Changes Over Time

21. Why A Multi-Model View Will Work for OBO –Each Phase Of A Project Can Rely On It’s Own Applications To Generate Individual Work Products Allows For Deployment Of “Best In Class” COTS Technologies Work Product Flows From Application to Application –Provides Distributed Information Model Concerns About “Band Width”, Access, and Performance Are Better Managed Information Exchange and Associated Exchange Standards Are Critical

22. Facility COBie Data Structure Ability to Evaluate Changes Over Time Floor Space Zones Design Type Component System Job Resource Spare Build Common Contacts Documents Issues Coordinates Attributes Connections

23. OBO’s Tactical Implementation of COBie Question: How Do You Eat The Elephant?

24. OBO’s Tactical Implementation of COBie OBO’s Answer: From the Back.

25. Global Maintenance Management System AutoCAD/Revit/Navisworks Tactical Plan

26. Criteria Management Tools SRP Tools OBO’s Tactical Implementation of COBie Electronic RFP Design Modeling Tools Construction Tools Facility Management Needs Tactical Development Approach (Conceptual) Commissioning Tools GMMS in Development ProjNet Tool FY13 ProjNet Tool FY13 Revit FY13/14 COBie Exchange FY15 Tririga FY15

27. Tactical Objectives Implement Global Maintenance Management System Get Everyone “Speaking the Same Language” Standardize Contracts Standardize language in each system Exchange info using COBie format Build a COBie-based Infrastructure Improve Data Quality and Cut Costs at Project Turnover

28. Facility GMMS Designed for COBie Floor Space Zones Design Type Component System Job Resource Spare Build Common Contacts Documents Issues Coordinates Attributes Connections

29. Facility GMMS Designed for COBie Floor Space Zones Design Type Component System Job Resource Spare Build Common Contacts Documents Issues Coordinates Attributes Connections

30. Before Import

31. The Process

32. Facility Selection

33. Select a COBie spreadsheet

34. Upload

35. After Import

36. Sample of an imported Component

37. Sample of an imported Asset TYPE

38. Facility tblFacility rtblFacilityCategory

39. Floor tblStructureFloor tblFacility

40. Space tblStructureSpace rtblStructureSpaceCategory tblStructureFloor

41. Zone tblStructureZone rtblStructureZoneTypes jtblStructureZoneSpace tblStructureSpace

42. Type rtblAssetTypeCategory rtblAssetType Attribute (SheetName = Type) (strMasterFormat)

43. Component tblEquipmentAsset tblAsset Attribute (SheetName = Component) Type tblStructureSpace rtblAssetType rtblManufacturer Space jtblAssetWarranty tblSystem

44. Contact rtblManufacturer Type (Manufacturer column) rtblCompanyInformation

45. Warranty Contact jtblAssetWarranty tblWarranty tblAsset Type rtblCompanyInformation

46. System tblSystem tblEquipmentAsset rtblSystemCategory jtblEquipmentAssetSystem

47. Integrating using web services

48. ProjNet Commissioning Application Commisioning App Spec SectionNameCountSubmitDeliverInstallStartTestPunchO&M < 01811-1-06-A-1-bbRefrigeration Equipment ##   01811-1-06-A-1-ccFood Service Equipment ##   01811-1-06-A-1-aaElevators ##   01811-1-06-A-3-cDomestic Water Booster ##   01811-1-06-A-3-rFire Pump ##   01811-1-06-A-1-lDomestic Water ##   01811-1-06-A-1-mPotable Water ##   01811-1-06-A-3-dFuel Oil ##   01811-1-06-A-4-eFuel Storage ##   01811-1-06-A-1-jDomestic Hot Water ##   01811-1-06-A-3-bWater Filtration ##   01811-1-06-A-1-zFire Protection ##   01811-1-06-A-1-nSanitary Ejector System ##   01811-1-06-A-1-oStorm Water ##   01811-1-06-A-3-eSump Pump ##   01811-1-06-A-1-aChilled Water ##   01811-1-06-A-1-bHot Water ##  

49. ProjNet Submittal Register

50. COBie Model Server Building Model View and Update App IDNameChecked Assets Date SpacesTypes /Count 31-10 11 21Criteria Model  ###### ### / #####00-Mon-00 < 31-10 14 21Space Requirements Model  ###### ### / #####00-Mon-00 31-20 10 14RFP Model  ###### ### / #####00-Mon-00 31-10 41 11Design Model  ###### ### / #####00-Mon-00 31-25 00 00Final Construction Model  ###### ### / #####00-Mon-00 31-40 10 00Commisioning Planning View  ###### ### / #####00-Mon-00 31-40 40 11 17Equipment Installation View  ###### ### / #####00-Mon-00 31-40 50 11Equipment Start-up View  ###### ### / #####00-Mon-00 31-40 40 91 24O&M View  ###### ### / #####00-Mon-00 31-40 40 91 31Final Handover Model  ###### ### / #####00-Mon-00 <

51. Revit COBie Export

52. Space Requirements Programming

53. Criteria Management