1. Fiscal Year 2014 Indian Community Development Block Grant (ICDBG) Program NOFA Training Part 2

2. Part 2 Agenda Focus on Category Two funds for mold remediation and prevention Criteria in NOFA – definitions, rating factors, scoring Overview of mold health effects, assessment and remediation Where to find help 2

3. View Part One Recommend applicants view Part One to learn about –General ICDBG requirements –General Section requirements –How to apply electronically 3

4. Congressional Set-aside Pub L. 1131-76 “Of the amounts made available under the previous proviso, $10,000,000 shall be for grants for mold remediation and prevention that shall be awarded through one national competition to Native American tribes with the greatest need.” 4

5. Reason for Setaside Study in 2003 found prevalence of mold in tribal housing Mold exposure linked to respiratory symptoms and asthma Congress said ONAP must work with HUD Office of Healthy Homes 5

6. Two Categories of Funding In 2014, two categories of funding –Category One – any ICDBG-eligible activity –Category Two – mold remediation and prevention Can apply for and receive both for same projects 6

7. Available Funds Mold Remediation - $10,000,000 No allocation per regions National competition Applications rated by a national panel in headquarters Mold Remediation - $10,000,000 No allocation per regions National competition Applications rated by a national panel in headquarters 7

8. Mold Remediation and Prevention NOFA includes a three part definition of mold remediation and prevention Mold is defined as visible growth of fungi on surfaces of units/residential buildings or their interior 8

9. Mold Remediation and Prevention Mold remediation is defined as long term solutions to a mold problem including mold that has grown on surfaces and addressing the source of the moisture entering or being disbursed 9

10. Mold Remediation and Prevention Mold prevention includes action taken when mold is present in minute amounts to significantly reduce the likelihood of mold occurring or significantly growing 10

11. New Definition Tribally owned or operated housing –Means housing that is currently owned or operated by an Indian tribe or TDHE, or was previously assisted with HUD funding 11

12. US Environmental Protection Agency Office of Air and Radiation Indoor Environments Division 12

13. EPA Slides Where does mold comes from? Why care about mold? What to do? –Mold Control –Assessing the Problem –Remediation Plan Resources 13

14. 14 Where Does Mold Come From? Molds - part of natural environment Molds & other fungi can grow virtually anywhere Mold spores are present indoors and out

15. Where Mold Comes From? Cont’d… Molds grow in all climates, in all parts of the country 15

16. 16 Why Care About Mold Health effects – allergic reactions, asthma attacks, toxic and/or irritant effects, opportunistic infections (immune compromised) Mold can cause structural damage to buildings, materials and furnishings

17. Why Care About Mold Changing climatic conditions leading to increased frequency and stronger water-related storms with associated property damage, flooding, water intrusions and the potential for increased mold growth 17

18. What To Do? To grow, mold needs: Moisture Nutrients: basically any organic substance including wood, paper, foods, insulation, etc. Oxygen 18

19. Moisture Control Is the Key to Mold Control Find or identify the water problem and fix it –Control humidity –Fix water leaks What To Do ? Cont’d 19

20. 20 What To Do ? Cont’d Assess Conditions - Before cleanup/remediation Response depends on: - Type of water damaged materials - If response is within 24-48 hours - before mold growth starts - If damage is from clean water

21. 21 Do You Really Need to Know What Kind of Mold it is? In most cases NO There are many types of mold and no Federal standards or guidelines to check compliance against If visible mold is present, it should be removed! Surface sampling may be useful to check clean-up

22. Do You Really Need to Know? Sampling is complex, often expensive and difficult to do well If you must sample: –Consult a professional –Know why you are sampling and what you will do with the results 22

23. 23 Remediation Plan Identify steps to fix water or moisture problem(s) Determine size of the problem Select clean-up methods for moldy items

24. Remediation Plan cont’d Select containment methods to protect occupants Select Personal Protective Equipment (PPE) Plan for removal of contaminated building materials Develop a communications plan 24

25. 25 Additional Points to Consider Do it in-house or hire a professional? Biocides Safety –Don’t touch mold/moldy items with bare hands –Avoid getting mold/mold spores in your eyes –Don’t inhale - mold or mold spores

26. Additional Points to Consider Avoid Creating New IEQ Problems (www.epa.gov/iaq)www.epa.gov/iaq 26

27. 27 Are You Done? All water and moisture problems fixed Remove visible mold, mold-damaged materials; moldy odors should not be present If you sampled, kinds and concentrations of mold and mold spores (after clean-up) should be similar to those found outside.

28. Are You Done? Cont’d No signs of moisture damage or mold growth on revisit No health complaints or physical symptoms attributed to mold In the end: judgment call 28

29. 29 Using Technical Specifications, Guidances and Protocols Use professional judgement When necessary adapt guidelines and programs for the situation

30. Moisture and Mold Resources Indoor Environments Division Mold Website www.epa.gov/mold www.epa.gov/mold HUD Healthy Homes Mold/Moisture Website http://portal.hud.gov/hudportal/HUD?src=/program_offi ces/healthy_homes/healthyhomes/mold http://portal.hud.gov/hudportal/HUD?src=/program_offi ces/healthy_homes/healthyhomes/mold Mold Remediation in Schools and Commercial Buildings www.epa.gov/iaq/molds/mold_remediation.html www.epa.gov/iaq/molds/mold_remediation.html 30

31. 31 New: A Brief Guide to Mold, Moisture, and Your Home www.epa.gov/iaq/molds/moldguide.html www.epa.gov/iaq/molds/moldguide.html Moisture Control Guidance for Building Design, Construction and Maintenance www.epa.gov/iaq/moisture www.epa.gov/iaq/moisture Mold and Moisture Resources

32. Guidance for Clinicians on the Recognition and Management of Health Effects Related to Mold Exposure and Moisture Indoors www.oehc.uchc.edu/cieh.asp www.oehc.uchc.edu/cieh.asp 32

33. Additional Resources Indoor airPlus www.epa.gov/iap www.epa.gov/indoorairplus/pdfs/construction_specif ications.pdf www.epa.gov/iap www.epa.gov/indoorairplus/pdfs/construction_specif ications.pdf “Healthy Indoor Environment Protocols for Home Energy Upgrades” www.epa.gov/iaq/homes/retrofits.html www.epa.gov/iaq/homes/retrofits.html 33

34. Additional Resources IAQ Tools for Schools –mold and moisture www.epa.gov/iaq/schools/tfs/guideh.html www.epa.gov/iaq/schools/tfs/guideh.html IAQ Design Tools for Schools – moisture control www.epa.gov/iaq/schools/tfs/guideh.html www.epa.gov/iaq/schools/tfs/guideh.html 34

35. Additional Resources Background and Training National Academy of Sciences Damp Indoor Spaces Report http://books.nap.edu/catalog/11011.html http://books.nap.edu/catalog/11011.html IAQ Scientific Findings Resource Bank - Indoor Dampness, Mold, and Health www.iaqscience.lbl.gov/dampness-summary.html www.iaqscience.lbl.gov/dampness-summary.html

36. Additional Resources Background and Training Online mold course – Introduction to Mold and Mold Remediation for Environmental and Public Health Professionals www.epa.gov/mold/moldcourse/index.html Mold Related Webinars – check for announcements on www.epa.gov/iaqwww.epa.gov/iaq 36

37. Grant Ceilings in NOFA One ceiling nationwide - $400,000 One of the screening factors If exceeded, application not rated One ceiling nationwide - $400,000 One of the screening factors If exceeded, application not rated 37

38. Grant Ceilings May apply for and receive funds to remediate mold under both categories If funded under both categories, may not receive more than the combined ceiling of both categories 38

39. Eligible Applicants Same entities that are eligible for Category One funds One applicant must submit one application for both categories Same entities that are eligible for Category One funds One applicant must submit one application for both categories 39

40. Housing Rehab Cost Limits Eastern Woodlands $35,000 Southern Plains $35,000 Northern Plains $50,000 Southwest $65,000 Northwest $50,000 Alaska $75,000 Eastern Woodlands $35,000 Southern Plains $35,000 Northern Plains $50,000 Southwest $65,000 Northwest $50,000 Alaska $75,000 40

41. Threshold Requirements HUD Thresholds in General Section Program-Related Thresholds in ICDBG NOFA Project-Specific Thresholds in ICDBG NOFA HUD Thresholds in General Section Program-Related Thresholds in ICDBG NOFA Project-Specific Thresholds in ICDBG NOFA 41

42. Project-Specific Thresholds Only housing rehabilitation project threshold applies to Category Two projects 42

43. Housing Rehab Threshold Rehab standards and policies must be adopted prior to submission of application Homebuyer’s payments must be current in HUD-assisted housing Rehab standards and policies must be adopted prior to submission of application Homebuyer’s payments must be current in HUD-assisted housing 43

44. 44 Application & Submission General Section Review General Section Applications must be submitted electronically, via Grants.gov unless waiver is granted Review General Section Applications must be submitted electronically, via Grants.gov unless waiver is granted

45. What to Submit

46. Application, Forms, Required Elements See checklist in Section IV of the NOFA for list of items to submit View Part One of this webcast for details See checklist in Section IV of the NOFA for list of items to submit View Part One of this webcast for details 46

47. What To Submit If submitting request for both categories, submit – –Two narratives –Two one-page summaries –Two implementation plans –Two budgets 47

48. Rating Factors 1.Capacity of the applicant 2.Need/Extent of the Problem 3.Soundness of Approach 4.Leveraging Resources 5.Comprehensiveness and Coordination 48

49. Rating Factors Vary slightly between categories – now we will discuss Category Two Review table in Section V.A.2 of the NOFA 49

50. Rating Factors Applicants must score a minimum of 70 points to be funded Points vary if current or new applicant 50

51. Factor 1 – Capacity Up to 33 points in total If funded this year, progress will be measured If funded in past years, lack of progress will = fewer points 51

52. Subfactor 1 Managerial, Technical & Administrative Capacity 14 points current grantees / 33 points new Possess or can obtain managerial, technical or administrative capacity to carry out proposed project Identify who will administer project 52

53. Subfactor 1.a. - Managerial & Technical Staff 7 points current grantee / 10 points new Describe roles and responsibilities of project director and staff Experience must be relevant, recent, and successful 53

54. Subfactor 1.b. - Implementation Plan 3 points current grantees / 9 points new Identify specific tasks and timelines for completing project Two projects = two plans Two categories requested = two plans 54

55. Subfactor 1.c. - Financial Management 2 points for current grantees / 7 points for new Financial management systems must meet 24 CFR part 85 and 1003 Seriousness/significance of open findings Current audit if required 2 points for current grantees / 7 points for new Financial management systems must meet 24 CFR part 85 and 1003 Seriousness/significance of open findings Current audit if required 55

56. Subfactor 1.d. - Procurement/Contract Mgmt 2 points for current grantees / 7 points for new Describe how policies and procedures regulatory requirements Findings related to procurement & contract management Current audit, or letter from IPA 2 points for current grantees / 7 points for new Describe how policies and procedures regulatory requirements Findings related to procurement & contract management Current audit, or letter from IPA 56

57. Factor 1, Subfactor 2, Past Performance 19 points for current grantees - new applicants not rated here –(a) Implementation/Expenditures (7 pts) –(b) Reports (3 pts) 19 points for current grantees - new applicants not rated here –(a) Implementation/Expenditures (7 pts) –(b) Reports (3 pts) 57

58. Subfactor 2 - Past Performance –( c) Close-outs (3 pts) –(d) Audits (3 pts) –(e) Findings (3 pts) –( c) Close-outs (3 pts) –(d) Audits (3 pts) –(e) Findings (3 pts) 58

59. Rating Factor 2 Need/Extent of Problem Total of 17 points Subfactor 1 - Need and Viability - up to 8 points Subfactor 2 - Project Benefit - up to 9 points Total of 17 points Subfactor 1 - Need and Viability - up to 8 points Subfactor 2 - Project Benefit - up to 9 points 59

60. Subfactor 1 – Need and Viability Must provide evidence of mold More concrete, more points Person must be qualified to make assessment 60

61. Need and Viability May submit –Photographs of mold –Resident questionnaires –Evidence of respiratory illness –Participation in 2003 HUD study and condition of units now 61

62. Need and Viability Evidence of mold in – –At least 50% of tribe’s inventory = 8 points –At least 30% of tribe’s inventory = 4 points Mold in less than 30% of inventory and no third party evidence = 0 points 62

63. Subfactor 2.c. Housing Construction and Rehab, Land Acquisition for Housing, Homeownership, Mold Remediation Based on 2014 IHBG formula data $327- $750 9 pts $751 - $1,250 6 pts $1,251 - $3,999 3 pts $4,000+ 0 pts Based on 2014 IHBG formula data $327- $750 9 pts $751 - $1,250 6 pts $1,251 - $3,999 3 pts $4,000+ 0 pts 63

64. Rating Factor 3 Soundness of Approach Up to 30 points Address quality/effectiveness of project to enhance community viability, meet identified needs, and sustain the project Up to 30 points Address quality/effectiveness of project to enhance community viability, meet identified needs, and sustain the project 64

65. Rating Factor 3 Soundness of Approach 1.Description & Rationale for Proposed Project (8 pts) 2.Budget & Cost Estimates (8 pts) 3.HUD Policy Priorities (2 pts) 4. Commitment to Sustain Activities (12 points) 1.Description & Rationale for Proposed Project (8 pts) 2.Budget & Cost Estimates (8 pts) 3.HUD Policy Priorities (2 pts) 4. Commitment to Sustain Activities (12 points) 65

66. Soundness of Approach Must include in application –Plans to implement long term strategies to permanently remediate mold –Identification of construction materials and techniques that resist mold 66

67. Soundness of Approach Must train staff on assessing and remediating mold Must have a plan to educate residents to prevent mold from reoccurring 67

68. Subfactor 2 - Budget & Cost Estimates 8 points Include cost breakdowns by line item (including planning & admin) Include cost estimates and describe qualifications of person(s) who prepared the estimate(s) 8 points Include cost breakdowns by line item (including planning & admin) Include cost estimates and describe qualifications of person(s) who prepared the estimate(s) 68

69. Subfactor 3 – HUD Policy Priorities –Promote Economic Development and Economic Resilience – 1 point –Increase Energy Efficiency and Health and Safety of Homes – I point Include narrative on which priorities you are addressing with the project and how 69

70. HUD Policy Priorities Economic Development How project will create jobs How it will create business opportunities Create a flow of investment into small business or nonprofit activities serving low income people 70

71. HUD Policy Priority Increasing Energy Efficiency Must meet one of two standards –Green building standard –Renewable energy standard 71

72. Subfactor 4 - Commitment to Sustain Activities Up to 12 points Demonstrate commitment to community’s viability Criteria varies by type of project Up to 12 points Demonstrate commitment to community’s viability Criteria varies by type of project 72

73. Subfactor 4.b. (New Housing Construction, Housing Rehabilitation, Homeownership Assistance Projects) Up to 12 points Identify tribal and/or participant’s maintenance responsibilities Describe responsibilities and provide written commitment to undertake Up to 12 points Identify tribal and/or participant’s maintenance responsibilities Describe responsibilities and provide written commitment to undertake 73

74. Rating Factor 4 Leveraging Resources Up to 10 points HUD will award points based on % of non-ICDBG funds relative to total project cost Up to 10 points HUD will award points based on % of non-ICDBG funds relative to total project cost 74

75. Leveraging Resources Points Less than 4%0 pts At least 4% but less than 11%2 pts At least 11% but less than 18%4 pts At least 18% but less than 25%6 pts 25% or more 8 pts 30% or more 10 pts Less than 4%0 pts At least 4% but less than 11%2 pts At least 11% but less than 18%4 pts At least 18% but less than 25%6 pts 25% or more 8 pts 30% or more 10 pts 75

76. Leveraging Resources NOFA includes information on Allowable Non-ICDBG Resources Disallowed Leverage What to submit to demonstrate leverage What happens if leveraged funds cannot be obtained. NOFA includes information on Allowable Non-ICDBG Resources Disallowed Leverage What to submit to demonstrate leverage What happens if leveraged funds cannot be obtained. 76

77. Factor 5 Comprehensiveness & Coordination Up to 10 points How your project planning and implementation reflects a coordinated community based process of identifying needs Similar to requirements for Category One funds Must include outputs and outcomes in application. Up to 10 points How your project planning and implementation reflects a coordinated community based process of identifying needs Similar to requirements for Category One funds Must include outputs and outcomes in application. 77

78. Indian Health Service Principal federal healthcare provider for 566 federally recognized Tribes 78

79. Critical part of IHS’s preventive care programs Goal - Reduce high morbidity and mortality rates in communities Environmental Health Services 79

80. Environmental Health Services –Identifies and responds to health hazards in the environment through monitoring and investigations –Supports community-based projects through training and technical assistance 80

81. Environmental Health Services How can Environmental Health staff assist you? –Find appropriate 3 rd party to help with developing evidence of mold –Provide technical assistance and support with portions of the application –http://www.ihs.gov/dehs/http://www.ihs.gov/dehs/ 81

82. What HUD Does

83. Review and Selection Process Application received by deadline and per requirements Applicant is eligible Proposed project is eligible Application contains all required components At least 70% of funds must benefit LMI persons Application received by deadline and per requirements Applicant is eligible Proposed project is eligible Application contains all required components At least 70% of funds must benefit LMI persons 83

84. Review & Selection Pro c ess Threshold compliance Past Performance under Factor 1 Rating Minimum Points Ranking Threshold compliance Past Performance under Factor 1 Rating Minimum Points Ranking 84

85. Before Grant Award Application may have technical deficiencies and/or pre-award requirementsApplication may have technical deficiencies and/or pre-award requirements View Part I of the webcast for more detailsView Part I of the webcast for more details Application may have technical deficiencies and/or pre-award requirementsApplication may have technical deficiencies and/or pre-award requirements View Part I of the webcast for more detailsView Part I of the webcast for more details 85

86. Pre-Award Requirements Additional supporting documentation required before award can be made Delinquent Federal Debt Review Name Check Reviews 14 calendar days to respond No funding if no response or inadequate response Additional supporting documentation required before award can be made Delinquent Federal Debt Review Name Check Reviews 14 calendar days to respond No funding if no response or inadequate response 86

87. Questions ONAP Headquarters – roberta.l.youmans@hud.gov roberta.l.youmans@hud.gov Other agency websites Electronic Submission – call 800- 518-4726 or support@grants.govsupport@grants.gov ONAP Headquarters – roberta.l.youmans@hud.gov roberta.l.youmans@hud.gov Other agency websites Electronic Submission – call 800- 518-4726 or support@grants.govsupport@grants.gov 87