1. ECE2799 Project Management Prof. Mazumder Prof. Bitar Updated 3/18/2016

2. What is Project Management? The discipline of planning, organizing and managing various resources to accomplish a particular set of goals within well defined constraints. PMI (Project Management Institute)  Certification for PM professionals Large companies  Internal PM Certification (business specific) 2

3. Examples of Resources Time Money People Expertise Materials Space Equipment Etc… 3

4. Fundamental Constraints Scope Time Cost Scope Time $ Cost The Quality Triangle $Cost Time Scope 4

5. Project Management Varies by Industries Construction IT (Information Technology) Biotechnology DoD and other Govt. Agencies etc. Varies by Approaches Traditional: phased stages Critical Chain: uncertainties, limited resources Process based: Maturity models e.g. CMMI (capability maturity model integration) Agile: iterative approach by co-located team(s) Lean: deliver value with less waste and time 5

6. Project Management Major Elements/Process Groups Initiating Planning Executing Monitoring/Controlling Closing High technology “large value” projects include “go/no go”, “phase-gate” decision points 6

7. Phases of Project Management (1) Initiating (2) Planning (3) Executing (4) Monitoring/Controlling (5) Closing Initiation Stage - Scope Execution - Implementation of plan/ Deliverable Planning - Team, Tasks (WBS), Time, Cost, deliverables, Resources, Schedules Monitoring and Controlling -Performance, -Metric -Risks/opportunities Closing -Accept project -Document 7

8. Tasks for Initiating Define the Project Customer needs/requirements (critical!) Prevent “Requirements Creep” ! Financial analysis of cost and budget Stakeholder Analysis: users, support Goals/objective: deliverables, tasks, cost and schedules Identify Risks and Opportunities Review (1) Initiating (2) Planning (3) Executing (4) Monitoring/Controlling (5) Closing 8

9. Tasks for Planning Define scope/ requirements Identify deliverables Create WBS (Work Breakdown Structure) Identify logical sequence of tasks/activities Estimate resource requirements for activities: manpower, time, cost etc. Develop schedule, budget Plan for risk mitigation Define metric Review Project Plan (1) Initiating (2) Planning (3) Executing (4) Monitoring/Controlling (5) Closing 9

10. Tasks for Executing Implement project plan Execute tasks to complete deliverables Allocate Resources Coordinate and manage resources Human, tools, materials, budget etc. Deliver project deliverables (1) Initiating (2) Planning (3) Executing (4) Monitoring/Controlling (5) Closing 10

11. Tasks for Monitoring/Controlling Measure project status vs plan Monitor cost/schedule/scope vs plan Identify current/potential risks/opportunities Monitor risk mitigation activities Review and maintain project plan Control Costs AND Schedule  Project Success Good Project Plan  Control Schedule  Project Success (1) Initiating (2) Planning (3) Executing (4) Monitoring/Controlling (5) Closing 11

12. Tasks for Closing Complete all deliverables per contract Finalize all activities and documentation Gather and document “Lessons Learned” Reward team members Celebrate! (1) Initiating (2) Planning (3) Executing (4) Monitoring/Controlling (5) Closing 12

13. How do you create a Project Plan? ID Goals & Objectives List Tasks Prioritize Tasks Schedule Tasks Identify Deadlines Identify Milestones Estimate Results Assign Responsibilities Implement Evaluate 13

14. The Gantt Chart Named after Henry Gantt (1861-1919) Used extensively for Construction, Engineering, and Defense projects Early 1900’s Applied to Large Projects (Hoover Dam, Interstate Highway Construction, etc…) 14

15. What goes into a Gantt Chart? Two Dimensional Chart (tasks vs. time) Each task has its own bar. Length of a bar is proportional to time required to complete the task. Arrows between tasks indicate dependencies. Deadlines and Milestones indicate crucial dates. Parties (people) responsible for task completion are indicated. 15

16. Available Software Simple Spreadsheet  Small projects Microsoft Project  Large projects OpenProject  Web based general 16

17. 17

18. Top-level tasks : Not enough detail 18

19. Detail enough for ECE2799 Project 19