1. Texas Law Enforcement Best Practices Recognition Program 2016 Program Manager TrainingFacebook.com/texasrecognition

2. Texas Law Enforcement Best Practices Recognition Program Quick Review of the Recognition Process

3. Texas Law Enforcement Best Practices Recognition Program 1.Application 2. Program Acceptance 3.Initial Visit 4.Internal Review Process Modification of Policies and Collection of Proofs Modification of Policies and Collection of Proofs File Development and Submission File Development and Submission

4. Texas Law Enforcement Best Practices Recognition Program 5.Completion of Proofs 6.Final (On-Site) Review 7.Report Submission 8.Committee Vote 8.Committee Vote

5. Texas Law Enforcement Best Practices Recognition Program Program Training Required Program Managers should attend BOTH Chief’s Training and Program Manager Training. Training also available on-line at: https://rp.tpcaf.org

6. Understanding the Language Understanding the Language Some Definitions First Texas Law Enforcement Best Practices Recognition Program

7. Understanding the Language Understanding the Language Program Manager: The person designated by the Chief of Police to administer and oversee the Recognition program for the Candidate Agency. This may be a sworn or non-sworn member of the agency. In some agencies the Program Manager may be the Chief of Police. Texas Law Enforcement Best Practices Recognition Program

8. Understanding the Language Understanding the Language Program Manager Duties: Construct and Maintain Files Review and Develop Policy Obtain (and submit) Proofs of Compliance Coordinate Initial Compliance Review and On-Site Final Review Texas Law Enforcement Best Practices Recognition Program

9. Suggested Process for Internal Review Suggested Process for Internal Review Steps for the Program Manager Obtain Program Manager Training Obtain Program Manager Training Take notes in this class or download Training PowerPoint from Website for Reference Take notes in this class or download Training PowerPoint from Website for Reference Review Knowledgebase Videos as needed for reminders Review Knowledgebase Videos as needed for reminders Visit a Recognized Agency if possible Visit a Recognized Agency if possible Visit with Program Manager for tips Visit with Program Manager for tips Look at their files Look at their files Read the Program Manual Read the Program Manual Boring but lots of information about requirements!!! Boring but lots of information about requirements!!! Download from “Getting Started” section of Website. Download from “Getting Started” section of Website. Texas Law Enforcement Best Practices Recognition Program

10. What is NOT Required Changing your Policy Manual Changing your Numbering System Submitting Proofs in a particular order Submitting Proofs in a particular order

11. Texas Law Enforcement Best Practices Recognition Program The Policy Manual One of first decisions is whether you will keep your current policy manual or develop a whole new manual. This decision should depend on how well your current manual meets Program Standards.

12. Texas Law Enforcement Best Practices Recognition Program The Policy Manual Chief of Police needs information on how well current manual meets standards. Suggested Process for making that determination follows:

13. The Policy Manual Open the Best Practices Standards Manual 2016 Open the Best Practices Standards Manual 2016 Get a copy of your current Policy Manual Get a copy of your current Policy Manual Begin reviewing the standards and comparing the standard to your policies. Begin reviewing the standards and comparing the standard to your policies. Make sure all portions of the standard are clearly covered Make sure all portions of the standard are clearly covered On a copy of the Complete Checklist, note the location in your policy manual where the standard is addressed. On a copy of the Complete Checklist, note the location in your policy manual where the standard is addressed. Note if it meets the standard, will need modification to meet the standard, or is not addressed at all. Note if it meets the standard, will need modification to meet the standard, or is not addressed at all. Texas Law Enforcement Best Practices Recognition Program

14. The Policy Manual Schedule a Meeting with the Chief to discuss the Program Schedule a Meeting with the Chief to discuss the Program Provide the Chief with an overview of how the current policy manual meets the standards. Provide the Chief with an overview of how the current policy manual meets the standards. How many standards are currently met How many standards are currently met How many policies will need to be modified to meet the standards How many policies will need to be modified to meet the standards How many are not addressed at all - requiring a new policy to be developed How many are not addressed at all - requiring a new policy to be developed Determine if the Chief want to keep current Policy Manual and just modify as necessary, or develop all new manual. Determine if the Chief want to keep current Policy Manual and just modify as necessary, or develop all new manual. Texas Law Enforcement Best Practices Recognition Program

15. The Policy Manual The Policy Manual Determine Chief’s expectation for your job Determine Chief’s expectation for your job Full or part time Full or part time Centralized (you do everything) or De-Centralized (you farm out work to others) Centralized (you do everything) or De-Centralized (you farm out work to others) When he expects or wants to be finished with program. When he expects or wants to be finished with program. Determine your Role in Policy Development Determine your Role in Policy Development Identify the policy which needs work and provide the standard, chief or staff develops, or Identify the policy which needs work and provide the standard, chief or staff develops, or You draft policy changes, highlight changes and send to Chief with standard? You draft policy changes, highlight changes and send to Chief with standard? Determine Policy Review Process Determine Policy Review Process Send to Chief? Send to Chief? Colored Folder for his/her Desk? Colored Folder for his/her Desk? Tracking System of when sent? Tracking System of when sent? Set regular meeting schedule with Chief for updates on progress? Set regular meeting schedule with Chief for updates on progress? Texas Law Enforcement Best Practices Recognition Program

16. The Policy Manual The Policy Manual New Policy Manual or new Policies??? New Policy Manual or new Policies??? Resources: Resources: Sample Policy Manual Sample Policy Manual Other similar sized Agencies Other similar sized Agencies User Group User Group Texas Law Enforcement Best Practices Recognition Program

17. The Policy Manual The Policy Manual Develop a Policy / Standards Table Develop a Policy / Standards Table (If using your old Policy Manual) (If using your old Policy Manual) List your policies down left side of page in Table of Contents order List your policies down left side of page in Table of Contents order Use Complete Standards Checklist to determine where standards are located in your Manual Use Complete Standards Checklist to determine where standards are located in your Manual When standards are not addressed at all, locate best place to put new policy When standards are not addressed at all, locate best place to put new policy This Process is used to ensure you only modify a policy one time. This Process is used to ensure you only modify a policy one time. Make sure you fix all parts of policy for all standards in that policy before issuing to troops. Make sure you fix all parts of policy for all standards in that policy before issuing to troops. (Policy / Standard Table already exists for Sample Policy Manual) (Policy / Standard Table already exists for Sample Policy Manual) Texas Law Enforcement Best Practices Recognition Program

18. The Policy Manual The Policy Manual Policy / Standards Table Texas Law Enforcement Best Practices Recognition Program

19. The Policy Manual Policies must be distributed to all personnel and proof of receipt of each policy must be maintained by the agency! Needed for Proof of Policy in lawsuits Needed for Proof of Policy in lawsuits Needed for Proof of Compliance in Recognition Program Needed for Proof of Compliance in Recognition Program Needed to hold employees accountable in disciplinary actions Needed to hold employees accountable in disciplinary actions

20. Texas Law Enforcement Best Practices Recognition Program The Policy Manual Must determine how policy will be distributed and proof of receipt maintained. Simple sign-off sheet maintained in personnel file (individual) Simple sign-off sheet maintained in personnel file (individual) Simple sign-off sheet (Multiple officers) in a Written Directive Receipt file Simple sign-off sheet (Multiple officers) in a Written Directive Receipt file Microsoft Outlook distribution system Microsoft Outlook distribution system Power-DMS software system Power-DMS software system PMAM hcm software system PMAM hcm software system

21. Understanding the Best Practices A few things we need to know - Texas Law Enforcement Best Practices Recognition Program

22. Understanding the Best Practices Understanding the Best Practices What is a Written Directive ??? Any written document that controls the actions of employees. It can be a Departmental Policy, a City Personnel Rule, a State Law, a Standard Operating Procedure, or even a memo from the Chief.. Texas Law Enforcement Best Practices Recognition Program

23. Understanding the Best Practices All Standards are approved by Recognition Committee All Standards are approved by Recognition Committee Consist of a Standard Statement, discussion, and Proofs of Compliance needed. Consist of a Standard Statement, discussion, and Proofs of Compliance needed. Compliance with all parts of standard is Required Compliance with all parts of standard is Required Discussion Section explains and provides minimum necessary for Acceptance. Texas Law Enforcement Best Practices Recognition Program

24. Understanding the Best Practices IMPORTANT !!! IMPORTANT !!! You need more than just a policy – You also need proofs of compliance. Proofs of compliance are: documents, logs, photos, sign-off sheets, interviews or observations that prove the agency is following its policy!!! Texas Law Enforcement Best Practices Recognition Program

25. Understanding the Best Practices Understanding the Best Practices All parts of each standard must be proven. All parts of each standard must be proven. Many have multiple parts. Many have multiple parts. Pay close attention to the standard language and requirements. Pay close attention to the standard language and requirements. (Sworn vs. Employees) Texas Law Enforcement Best Practices Recognition Program

26. Understanding the Best Practices Understanding the Best Practices 7.14 Pursuit Documentation (EV) The Agency has a written directive that requires a pursuit report form to be completed after each pursuit. The report is forwarded through the chain of command to the Agency Director or designee. The Pursuit report will document at a minimum: A. The reasons for the pursuit. B. The personnel involved. C. The result of the pursuit, to include any injury, damage or other significant events. An annual report of agency pursuits is prepared for the Agency Director. Discussion: This standard requires a specialized form designed by the agency. Bullet c. can be met by having specific questions regarding each of these items or by the use of a general “Results of Pursuit” or “other Comments” section on the form. Supervisors should review the form for compliance with agency directives. The Annual Report of agency pursuits is more than a counting and sorting. The report should identify trends and draw conclusions about the need for policy changes, training or changes in equipment. Texas Law Enforcement Best Practices Recognition Program

27. Understanding the Best Practices Understanding the Best Practices Proofs of Compliance required for 7.14 --Copy of written directive, and --Proof of training of officers in policy, or --Proof of receipt of copy of policy by officers, and --Copy of pursuit report forms with chain of command review, and --Copy of annual report. Texas Law Enforcement Best Practices Recognition Program

28. Understanding the Best Practices Understanding the Best Practices Best Practices Most standards state what should be addressed in policy but you determine what that looks like at your agency. Some standards do require certain action which is or should be industry standard. Texas Law Enforcement Best Practices Recognition Program

29. Understanding the Best Practices Understanding the Best Practices Not Applicable / Conditional Standards If your agency does not provide the service described, the standard is not applicable.** Many of these have the word “If” beginning the standard. **The Agency still maintains a file and a DSF on that standard explaining that the agency does not perform that function. Texas Law Enforcement Best Practices Recognition Program

30. Understanding the Best Practices Understanding the Best Practices **NA / Conditional Standards Exceptions If the agency contracts or allows another agency or entity to perform: CommunicationsJail The Agency is still responsible for ensuring standards are met by the performing agency. Texas Law Enforcement Best Practices Recognition Program

31. Understanding the Best Practices Understanding the Best Practices **NA / Conditional Standards Holding Facility If the agency does not have a Holding Facility, and utilizes an agency that is controlled by the State Jail Standards Act, most of Chapter 10 will be Not Applicable. All agencies are still required to comply with: 10.01Searching and Transport of Prisoners 10.02Arrest, Detention and Transport of Juveniles 10.03Approval of Juvenile Holding Area 10.10Prisoner’s Property 10.12Medical Aid to Prisoner 10.14Strip Search 10.15Body Cavity Search 10.22Consular Notification Texas Law Enforcement Best Practices Recognition Program

32. Understanding the Best Practices Understanding the Best Practices Important!!! ` READ the DISCUSSION SECTION! ` READ the DISCUSSION SECTION!and Check the bottom of the Document Submission Form to determine what is needed to comply with Standards! Refer to Glossary for definitions. Texas Law Enforcement Best Practices Recognition Program

33. Understanding the Best Practices Understanding the Best Practices Physical Facility Standards Communications Center Security of facility (9.02) Playback system (9.03) Back-up power system and testing process (9.04) TCIC/NCIC Access (9.07) Holding Facility Juvenile Processing Area approved by judge or juvenile board (10.03) Separate male and female areas (10.04) Separate adult and juvenile (10.04) Fire Detection and suppression systems (10.08) Key Control (10.16) Water and Toilet access in cells (10.19) Texas Law Enforcement Best Practices Recognition Program

34. Understanding the Best Practices Understanding the Best Practices Physical Facility Standards Property Room Secure facility (12.04) Key control (12.04) Entry log (12.04) Records Records maintained in secure area (5.01) Juvenile files maintained separately and secure (10.02) Texas Law Enforcement Best Practices Recognition Program

35. Understanding the Best Practices Understanding the Best Practices Training Requirements Appendix of Standard Manual Training should be at least 80% complete at time of On-site, and completion planned. Many training Programs available as downloads that will meet our requirements. Texas Law Enforcement Best Practices Recognition Program

36. Understanding the Best Practices Understanding the Best Practices Initial Visits Explained Initial Visit can be made by an Assessor to determine if these areas meet requirements. Can be requested prior to application.  There is no charge to your agency  There is no commitment to the program, and  Did I mention there’s no charge to your agency? Texas Law Enforcement Best Practices Recognition Program

37. Suggested Steps for Getting Started Texas Law Enforcement Best Practices Recognition Program

38. Suggested Steps for Getting Started Suggested Steps for Getting Started The Process used by the agency can be any process that works for them. This suggested method is a step-by-step process and decision points that will create the least amount of work for the agency. This process can be modified in any way to best fit your agency. Texas Law Enforcement Best Practices Recognition Program

39. Suggested Steps for Getting Started Suggested Steps for Getting Started Steps for the Program Manager Download the “Complete Program Files and DSFs 2016” from the download section of the Website under “Getting Started.” Download the “Complete Program Files and DSFs 2016” from the download section of the Website under “Getting Started.” Save on your computer on Desktop or My Documents, etc. Save on your computer on Desktop or My Documents, etc. Download “Complete Standards Checklist” from the download section of the Website under “Program Manager Tools and Forms” Download “Complete Standards Checklist” from the download section of the Website under “Program Manager Tools and Forms” Save on your computer, print a couple of copies. Save on your computer, print a couple of copies. Texas Law Enforcement Best Practices Recognition Program

40. Suggested Steps for Getting Started Suggested Steps for Getting Started Steps for the Program Manager Make Attack Plan (Suggested) Make Attack Plan (Suggested) Submit all NAs first, get those out of the way. Submit all NAs first, get those out of the way. Work on those that will take most time first Work on those that will take most time first Those that require training as part of standard Those that require training as part of standard Work on those that are the most trouble first Work on those that are the most trouble first Property Room Inventory 12.08 Property Room Inventory 12.08 Texas Law Enforcement Best Practices Recognition Program

41. Suggested Steps for Getting Started Suggested Steps for Getting Started Begin modification of Policies and Procedures Begin modification of Policies and Procedures Work through Standards in any order you wish Work through Standards in any order you wish Texas Law Enforcement Best Practices Recognition Program

42. Suggested Steps for Getting Started Suggested Steps for Getting Started R.P. Director will sign you up for Electronic Submission R.P. Director will sign you up for Electronic Submission Find access to a Scanner for Proofs Find access to a Scanner for Proofs Set scanner for 150 or 300 dpi max to reduce.pdf file size for easy uploading Set scanner for 150 or 300 dpi max to reduce.pdf file size for easy uploading Delete any images before scanning or select scan document to.pdf instead of select photo to.pdf Delete any images before scanning or select scan document to.pdf instead of select photo to.pdf Texas Law Enforcement Best Practices Recognition Program

43. Understanding the Best Practices What are Proofs of Compliance Can be any evidence of policy or performance, logbooks, sign-off sheets, training sign-in sheets, photographs, interviews with agency employees, visual confirmation of activities, operations, facilities, equipment, or any other evidence which tends to prove the agency is in compliance with Best Practices. Texas Law Enforcement Best Practices Recognition Program

44. Understanding the Best Practices Proofs of Compliance Must clearly prove compliance – should not require assumptions or interpretation. Must be clearly explained on the Document Submission Form Texas Law Enforcement Best Practices Recognition Program

45. Understanding the Best Practices Understanding the Best Practices Remember: Complete Proofs of Compliance needed before submission. Remember: Complete Proofs of Compliance needed before submission. Don’t submit a draft policy that has not been signed by Chief, distributed, and signed for. Don’t submit a draft policy that has not been signed by Chief, distributed, and signed for. Program Coordinators willing to review draft informally before submission; Program Coordinators willing to review draft informally before submission; jharris@texaspolicechiefs.org jharris@texaspolicechiefs.org jharris@texaspolicechiefs.org rpancoast@texaspolicechiefs.org rpancoast@texaspolicechiefs.org rpancoast@texaspolicechiefs.org rreff@comcast.net rreff@comcast.net rreff@comcast.net rpdirector@texaspolicechiefs.org rpdirector@texaspolicechiefs.org rpdirector@texaspolicechiefs.org Texas Law Enforcement Best Practices Recognition Program

46. Understanding the Best Practices Understanding the Best Practices Files Are Required One File* (Paper or Electronic) for Each Standard One File* (Paper or Electronic) for Each Standard Paper Files and Electronic Files BOTH require users to submit standards through our system. “Electronic” means you build files in your computer. Texas Law Enforcement Best Practices Recognition Program

47. Understanding the Best Practices Understanding the Best Practices Required Files Contains (In order) 1.Document Submission Form (DSF) 2.Proofs of Compliance Written Directive (if required) with highlighting Proofs of Compliance (documents, logs, records, photos, other items which prove compliance with policy.) 3.DSF from previous Recognition Period Texas Law Enforcement Best Practices Recognition Program

48. Understanding the Best Practices Understanding the Best Practices Texas Law Enforcement Best Practices Recognition Program

49. Understanding the Best Practices Understanding the Best Practices Texas Law Enforcement Best Practices Recognition Program Paperless File Process All Agencies must use Program File System from Program Website (Complete Program Files and DSFs 2016) All Agencies must use Program File System from Program Website (Complete Program Files and DSFs 2016) Program cannot provide copies of previously submitted files. Program cannot provide copies of previously submitted files.

50. Understanding the Best Practices Understanding the Best Practices Texas Law Enforcement Best Practices Recognition Program Paperless File Process “Complete Program Files and DSFs 2016” is located on Website under “Downloads” and “Getting Started” “Complete Program Files and DSFs 2016” is located on Website under “Downloads” and “Getting Started”

51. Understanding the Best Practices Understanding the Best Practices Texas Law Enforcement Best Practices Recognition Program Download: Complete Program Files and DSFs 2014

52. Understanding the Best Practices Understanding the Best Practices Texas Law Enforcement Best Practices Recognition Program

53. Understanding the Best Practices Understanding the Best Practices Texas Law Enforcement Best Practices Recognition Program

54. Understanding the Best Practices Understanding the Best Practices Texas Law Enforcement Best Practices Recognition Program The Document Submission Form (DSF) The form used by Candidate Agencies to summarize their Proof of Compliance submissions for each standard. (DSF) The form used by Candidate Agencies to summarize their Proof of Compliance submissions for each standard. The form explains what is being submitted and shows how it proves compliance. It is the first attachment when being electronically submitted. It is also the first item in every paper file. There is a DSF for every standard. There is a DSF for every standard.

55. Understanding the Best Practices Understanding the Best Practices Texas Law Enforcement Best Practices Recognition Program

56. Understanding the Best Practices Understanding the Best Practices Texas Law Enforcement Best Practices Recognition Program Document Submission Form Fill in the blank Allows free form narrative to explain documents being submitted

57. Understanding the Best Practices Understanding the Best Practices Texas Law Enforcement Best Practices Recognition Program

58. Understanding the Best Practices Understanding the Best Practices Texas Law Enforcement Best Practices Recognition Program

59. Understanding the Best Practices Understanding the Best Practices Texas Law Enforcement Best Practices Recognition Program Document Submission Form Save As: “DSF 7.16” on your computer in appropriate file. Print copy for your paper file if building hard copy file system

60. Understanding the Best Practices Understanding the Best Practices Working with Standard Files Working with Standard Files Once policy is finalized, approved by Chief, distributed, and signed for: Once policy is finalized, approved by Chief, distributed, and signed for: Locate the digital copy Locate the digital copy Highlight the portion that addresses the standard and save to the appropriate Standard File Highlight the portion that addresses the standard and save to the appropriate Standard File Locate a copy of the sign-off sheet where officers have signed receipt of the policy Locate a copy of the sign-off sheet where officers have signed receipt of the policy Scan it into a.pdf file (as small as possible) and save it in the appropriate Standard File Scan it into a.pdf file (as small as possible) and save it in the appropriate Standard File Texas Law Enforcement Best Practices Recognition Program

61. Understanding the Best Practices Understanding the Best Practices Texas Law Enforcement Best Practices Recognition Program Your File Folder on Your Computer (sample)

62. Understanding the Best Practices Understanding the Best Practices Submitting Standards Electronically Submitting Standards Electronically Sign-in – Have to be registered by Director Sign-in – Have to be registered by Director Texas Law Enforcement Best Practices Recognition Program

63. Understanding the Best Practices Understanding the Best Practices Proofs of Compliance Minimization of Documentation While each part of a standard must be clearly proven, use the minimum amount of documentation necessary. (e.g.: one page of a 12 page Policy) Where the page comes from is clearly explained on the DSF. Send at least one full page (page 3 of 7, etc.) not just the specific paragraph cut and pasted onto blank page. Texas Law Enforcement Best Practices Recognition Program

64. Understanding the Best Practices Understanding the Best Practices Proofs of Compliance Highlighting Highlight the portion of a document that proves compliance. If an entire document proves compliance, no highlighting is necessary. If you don’t use a color printer, make sure to highlight sections on printed proofs for the “visual” files. Texas Law Enforcement Best Practices Recognition Program

65. Assistance Provided Assistance Provided User’s Group Allows messages to be sent to all members of the User’s Group http://groups.yahoo.com/group/TPCA-RPGroup/ Click on “Join this Group” Texas Law Enforcement Best Practices Recognition Program

66. The Final Review Process The Final Review Process Initial Compliance Review Required in Some Cases Initial Compliance Review Required in Some Cases Cursory review of on-site files by local Assessor to make sure the agency is ready for an On-Site Cursory review of on-site files by local Assessor to make sure the agency is ready for an On-Site Remember – agencies are required to submit all 166 files! Remember – agencies are required to submit all 166 files! Final Review scheduled after Initial Compliance Review is Completed. Primarily handled via telephone interview. Final Review scheduled after Initial Compliance Review is Completed. Primarily handled via telephone interview. Recommend submitting all files electronically to avoid Initial Compliance Review Recommend submitting all files electronically to avoid Initial Compliance Review Texas Law Enforcement Best Practices Recognition Program

67. The Final Review Process The Final Review Process Program Coordinator (Monty Stanley) selects Final Review Team Program Coordinator (Monty Stanley) selects Final Review Team Team Leader and Assessor from outside agency area Team Leader and Assessor from outside agency area Texas Law Enforcement Best Practices Recognition Program

68. The Final Review Process The Final Review Process On-site Review usually scheduled over a two day period. Typical Agenda: Travel to Agency (night before possible) Day 1 Morning – Agency tour, file review, interviews Afternoon – Ride outs, file reviews, interviews Day 2Morning – Complete assessment, exit interview Afternoon – Travel home Texas Law Enforcement Best Practices Recognition Program

69. The Final Review Process The Final Review Process On-Site Guidelines Evaluate Standards to level of “Reasonable Assurance.” Reasonable Assurance – the level where the reviewing officer feels confident of the agency’s compliance with a Standard. It does not require absolute proof of compliance for every officer or every program within the department. Texas Law Enforcement Best Practices Recognition Program

70. The Final Review Process The Final Review Process Exit Interview Summary of On-Site Findings Recommendations for Improvement No Commitment – Only Recommendation Texas Law Enforcement Best Practices Recognition Program

71. The Final Review Process The Final Review Process Team Leader prepares Final Review Report. Program Director submits Agency’s report to Committee for consideration. Texas Law Enforcement Best Practices Recognition Program

72. The Final Review Process The Final Review Process Travel Policy Travel expenses for Assessors during Initial Review, and Final Review are responsibility of Candidate Agency. (Billed after the event) Expenses will be kept to a minimum to facilitate small agency participation. Texas Law Enforcement Best Practices Recognition Program

73. Specific Standard Issues Specific Standard Issues 7.25Special Use Equipment Requires Quarterly “Readiness Inspection” - Check Glossary for definition Should document inspection of all non-issued equipment. Includes vehicles, command posts, extra radios, extra weapons, surveillance equipment, etc. Texas Law Enforcement Best Practices Recognition Program

74. Specific Standard Issues Specific Standard Issues Chapter 12Property Room Standards must still be met even if someone else provides property and evidence storage. An inventory of your property room must be completed prior to your first on-site! Texas Law Enforcement Best Practices Recognition Program

75. Specific Standard Issues Specific Standard Issues 12.07Property Room Inspections At least every 6 months A comparison of an individual or an organizational component against established standards, such as policies, procedures, practices or expected behaviors. Best to use a checklist! Texas Law Enforcement Best Practices Recognition Program

76. Specific Standard Issues Specific Standard Issues 12.08 Property Room Inventory Required annually and when Property room personnel changed. Physically locating every item of property which records say should be in the property room. Two methods of conducting “Sampling Inventory” approved. Texas Law Enforcement Best Practices Recognition Program

77. Specific Standard Issues Specific Standard Issues 12.08Property Room Inventory Complete Inventory is preferred, but: If a complete inventory is not possible, compliance with the standard may be accomplished by conducting a complete inventory of all Guns, Drugs, and Money in the Property Room and a sample of 5% of the total number of items or 50 items, whichever is less, of the remaining items in the property room. OR Random Sampling Method using table in Appendix A of Standards Manual. Texas Law Enforcement Best Practices Recognition Program

78. Questions??? Let’s Raise The Bar for Texas Law Enforcement Texas Police Chiefs Association www.texaspolicechiefs.org Recognition Program Website http://rp.tpcaf.org www.texaspolicechiefs.org http://rp.tpcaf.org www.texaspolicechiefs.org http://rp.tpcaf.org Program Director: Max Westbrook RPDirector@texaspolicechiefs.org512-751-2213Facebook.com/texasrecognition