2. Your Thoughts How are you using technology or how do you want to use technology to help improve the running of your Branch or Centre?

3. Why and how? To replace a number of older, separate systems, which all required improvements and maintenance Initially development started entirely in house In Summer 2015 planning, development and project management of certain areas outsourced to get development back on track System was demonstrated to a selection of Branch and Centre Users last Friday and their detailed feedback being taken into account

4. When? Testing will involve selected Branch and Centre users in March Phase 1 scheduled to go live in April A similar system to what Branches and Centres currently have on their separate databases with a more intuitive, user friendly interface and additional functionality around areas such as events Better audit systems built into back end to allow office staff to check and administrate Centres and coaches more efficiently – saving money and time Inevitably there will be teething problems but we will aim to provide comprehensive user guides and support

5. What next? Further phased developments released in an well planned and well communicated manner with testing from Branch and Centre users beforehand Ultimately a system where every Member, official, volunteer and coach can log in and easily access their information, carry out the tasks asked of them and take part in Pony Club events

6. Phase 2 Future developments to allow every coach and member to have their own log ins and have control over their own profile and membership Online membership for Branches will be delivered in 2016 – most of this functionality is already built Further development and refinement of the Events system

7. Phase 3 and beyond Coaches – linked to events, able to publicly list themselves, improvement of CPD categorisation and recording to make specialisms clear Members – Able to see their entire Pony Club history, including rally and competition history (including results and what events they are eligible for/ qualified for) Events – more options within event set up, will also automatically detect qualification and eligibility criteria for Championships Volunteers – online profiles for them to list their skills and where they wish to help Health and Safety – Risk Assessments, Accident reporting and other forms available online and linked to events