1. EAUC UPDATE Estates and Facilities Management Forum College Development Network, Stirling 11 March 2015 Sarah Lee, EAUC Scotland Manager slee@eauc.org.uk

2. Letters sent to all Principal is end Oct with updated Commitment to sign EAUC-Scotland on Climate Leaders Officers Group – public sector reporting development Announcement made at SSN conference (Nov) Reporting Consultation out now – EAUC will collate and submit a sector response Regional consultation events

3. energy consumption and source waste reduction, recycling and responsible disposal sustainable estate development (adaptation) sustainable travel planning responsible procurement of goods and services

5. Reporting

6. Scottish legislation – Part 4 Duties on Public Bodies UCCCfS – Progress Reports replaced Continuous Performance Improvement Identify areas for investment and savings Showcase Sector Outcome Agreement Requirements

7. Reporting

8. Sustainable institutions To secure, well-managed and financially and environmentally sustainable colleges. Colleges contribute to the delivery of Climate Change (Scotland) Act 2009 targets for significantly reduced greenhouse gas emissions College regions comply with the terms of the Financial Memorandum (FM) with SFC. Key requirements of the FM include: colleges meet the principles of good governance set out in the Scottish Code of FE Governance college regions’ governing bodies have clear ownership of institutional sustainability College regions explore and exploit opportunities to improve efficiency and effectiveness through collaborations and shared services

9. Estates and Facilities Management Forum Update on Required Reporting Template Clare Wharmby

10. Aims of Public Sector reporting What do we want to be able to do with the data? – Better understanding of the actual quantity and sources of emissions – Knowledge of targets relating to climate change and progress against these – Understand what projects are being undertaken and planned – Understand how the public sector is responding to adaptation challenges What do we want the public sector to do as a result of reporting the data? – Be able to report emissions data and project data confidently – Self-assess their progress towards targets and likelihood of meeting them – Explain what they are doing well and where they need to improve or need help

11. Reporting template model Required reporting section ALL sectors Recommended reporting section Sector specific LA NDPB+ FHEI NHS The model selected is to have a single common required section and then sector specific recommended sections The required section has been developed by a working group of CLOG members The recommended sections for each sector are being developed by sector representatives

12. Sections of the Required Section Organisational Profile Corporate Emissions, Targets and Project Data Governance, Management and Strategy Adaptation Procurement Validation and Declaration 6 questions about organisation type and size 8 questions about adaptation arrangements and progress against SCCAP 11 questions about emissions data 9 questions about climate change governance etc. 8 questions about Flexible Framework Assessment Tool and CC in procurement 4 questions about validation process

13. Basic questions about organisation name, size etc. Opportunity to add alternative metrics suitable to your organisation e.g. Organisational Profile MetricUnitsValue Number of full-time studentsnumber FTS 4,550

14. Questions on how climate change is governed and managed within your organisation e.g. who is accountable and who is responsible Where climate change strategy sits within different documents What the organisation will be focused on in year ahead Governance, Management and Strategy Corporate Plan or similar Climate Change Strategy or similar Other relevant plans e.g. CMP, Business Travel Plan Climate Change Assessment Tool (RES)

15. Corporate Emissions – Emissions reporting based on boundary set by each organisation – Total emissions from baseline year onwards – Emissions breakdown for most recent year Targets – Detail of all relevant targets set by organisation e.g. GHG reduction target + business travel target + energy reduction target Project data – Total savings and further detail of top ten projects. Explanation of other factors leading to change. Information for most recent year and forthcoming year Corporate emissions, targets and project data

16. Estate: Building X, Building Y, Building Z All staff business travel railcar air All fleet petrol diesel Direct fuel use natural gas gas oil Materials consumption Staff commuting Key Scope 2 Scope 3 Scope 1 Electricity generation Waste disposal incineration Water treatmentsupply recycle compost heat treatment Landfill/ maceration Electricity transmission & distribution fuel oil Biomass CH 4 /N 2 O emissions Fugitive gases Any other mode of business travel CO 2 emissions from biomass/ biofuel bustaxi Out of scope Emission sources within CMP boundary: Out of boundary:

17. Assessing and managing risk Implementation of climate change adaptation actions Progress on delivery of Scottish Climate Change Adaptation Programme Review and monitoring of impact of adaptation actions Future priorities Adaptation Five steps to managing your climate risks Scottish Climate Change Adaptation Programme

18. Flexible Framework Assessment Tool scores Incorporating climate change (emission reduction and adaptation) into new build/refurbishment Achievements and challenges to incorporating climate change into procurement Procurement policies and activity and compliance with Climate Change duties Procurement Scottish Flexible Framework Assessment Tool

19. Question about type and process of validation used for the submission: – Internal validation – Peer validation – External validation Declaration statement Validation and Declaration

20. JAN FEB MAR AUG JUL JUN MAY APR OCT NOV DEC SEP Financial year end Collate carbon footprint data CRC reporting Reporting timetable Climate Change Duties Reporting Annual Carbon Report

21. Anticipated timelines TimescaleActivity 20/02/15 to 29/05/15 Public Consultation on the Climate Change Reporting Requirements (Order 2015) OngoingDevelopment of Guidance for CCD Report October 2015Organisations completing template as voluntary exercise October 2016First mandatory completion round

22. Preparing for completing the reporting Organisations can prepare for first voluntary reporting and subsequent required reporting – Identify information requirements early – Nominate individuals responsible for each section – Pre-prepare information – Complete relevant tools e.g. Flexible Framework Assessment Tool and Climate Change Assessment Tool – Identify training requirements early and communicate these