1. Gap Analysis Action Plan: Trends PREPARED BY: OFFICE OF INSTITUTIONAL EFFECTIVENESS APRIL 28, 2015

2. Sample 8 committees included in this trend analysis ◦ Accreditation Coordination Committee ◦ College Council ◦ IAEPC ◦ Institutional Effectiveness Committee ◦ Professional Development Advisory Committee ◦ Student Services Planning Council ◦ Student Success and Enrollment Committee ◦ Technology Committee Still need Action Plans from 5 more committees

3. Trends Most committees indicated action plans to improve three areas: 1.Communication a.Internal b.External 2.Review of Mission and Goals 3.Membership

4. Communication Internal Communication ◦Actively engage members ◦Establish protocol to ensure full participation ◦Create structured opportunities for member communication and feedback ◦Distribute and adhere to regular meetings/agendas/minutes External Communication ◦Require members to report out to their constituents ◦Communicate results/accomplishments to other committees and the campus as a whole ◦Clarify committee’s role to others ◦Better branding and awareness of committee ◦Use various tools to communication ◦E.g., More effective portal sites RELATES TO FACTORS: RESULTS/ACHIEVEMENTS, OWNERSHIP/MORALE, FOCUS, COMMUNICATION (INTERNAL), COMMUNICATION (EXTERNAL), TEAM/GROUP PROCESSES Action items include:

5. Review Mission & Goals Almost all committees planned to review their missions and goals. Action items include: ◦Review mission for more understanding and clarity on purpose of committee ◦Clarify goals and tasks for the committee as a whole, as well as for individual members ◦Make sure committee is addressing campus issues and meeting constituents’ needs ◦Display mission and goals on several mediums ◦E.g., agenda and/or portal site RELATES TO FACTORS: RESULTS/ACHIEVEMENTS, OWNERSHIP/MORALE, FOCUS, LEADERSHIP SHARING, TEAM/GROUP PROCESSES, STRUCTURE, LEADERSHIP SUPPORT

6. Membership Several committees planned to review membership in their committees. Action items include: ◦Make sure it is understood who is on the committee and why, as well as, how the person was chosen ◦Include more diverse members, including more classified staff and faculty members ◦Make sure current vacancies of filled ◦Ask current members to personally recruit new members if no one volunteers RELATES TO FACTORS: FOCUS, TEAM/GROUP PROCESSES, STRUCTURE