1. Florida Department of Transportation District 7 Design-Build Push Button Contract Florida Department of TRANSPORTATION Presented By: Matt Weaver, P.E., Rahnee Oliver & Greg Deese, P.E. Florida Department of Transportation, District 7 Kevin Burgess, P.E. FHWA – Florida Division

2. Florida Department of Transportation Overview & History Federal Highway Administration Perspective Contract Procurement Process Task Generation & Development Construction & Design Summary & Evaluation Questions & Answers Outline

3. Florida Department of Transportation Design-Build Push Button (DBPB) Defined –Innovative contract and construction process –Implement low-cost improvements quickly –Alternative to conventional project process Two Types of Funding –Federal funds Safety improvements State & local Roads –State funds Operational improvements State Highway System only Overview

4. Florida Department of Transportation Why? –Support Strategic Highway Safety Plan (SHSP) by reducing fatalities and serious injuries on and off-system –Streamlined process for safety –Wide range of projects possible –Encourage innovative solutions Reduced Timeline –Conventional Project Process Three to five years or more –DBPB III Under 18 months from solution identification to implementation History

5. Florida Department of Transportation First Contract Executed in late 2008 –Innovative idea to combine design-build and push button contract types to expedite work –Currently on DBPB III Contract –Adjusted Score Technical Proposal Team Selection History

6. Federal Highway Administration & Design-Build Push Button Contracts Florida Department of TRANSPORTATION Kevin E. Burgess, P.E. Safety Engineer FHWA – Florida Division

7. Florida Department of Transportation Extensive Design-Build experience along with other innovative contracting methods Federal-aid Safety Design-Build Push Button similar to existing state funded push button program Quicker delivery of much needed safety countermeasures Why Florida?

8. Florida Department of Transportation Required to meet FHWA Design-Build regulations Planning & NEPA requirements prior to authorization Approve RFP with initial tasks Review/approve subsequent tasks when added Keep individual task costs low (competitive) Authorize funds for tasks with scope and cost Key Issues for FHWA

9. Florida Department of Transportation 2008 – 2 year pilot with FDOT District 7 (Tampa area) Regular evaluation of the program during pilot January 2011 - Evaluation Report presented to FHWA 2011 – FHWA allowed expansion to other FDOT Districts Key part of the safety program in Florida Past, Present & Future

10. Contract Procurement Process Florida Department of TRANSPORTATION Rahnee Oliver Design-Build Coordinator Florida Department of Transportation, District 7

11. Florida Department of Transportation Determine project letting month and year Procurement Process

12. Florida Department of Transportation Two-Phase Procurement Process 1 st Phase – Letter of Interest (LOI) –Advertisement –LOI Submission by prospective DB teams –Technical Review Committee (TRC) Evaluation Maximum LOI score is 20 –Shortlist (election to move on by contractor) –Post (72 hour protest window) Adjusted Score Design-Build

13. Florida Department of Transportation Two-Phase Procurement Process 2 nd Phase – Technical Proposal and Bid Opening –RFP Language Changes Alternative Technical Concepts –Clarification Opportunities Page Turn Meetings Question and Answer Meetings –TRC Evaluation Criteria (max score of 80 points) Design Method and Quality (30 points) Construction Method (36 points) Innovation and Creativity (7 points) Value Added (7 points) –Announce scores and open bids Adjusted Score Design-Build

14. Florida Department of Transportation Determining Adjusted Scores Components –Bid Price Proposal (BPP) –Master Pay Item Lists Pricing (ML) –Technical Score (TS) – combined LOI and technical proposal Adjusted Score Formula (lowest wins) Post intended award (72 hours) Contract Execution Adjusted Score Design-Build 0.60 x BPP + 0.40 x ML TS

15. Task Generation & Development Florida Department of TRANSPORTATION Matt Weaver, P.E. District Traffic Safety Program Engineer Florida Department of Transportation, District 7

16. Florida Department of Transportation Ask… –Can this wait? What would the impact be? –Is this worth the premium cost? –What is the true purpose of this project? Reduction of fatalities and serious injuries – Federal Safety Funds Operational improvement or congestion reduction – State Funds Other purpose – Choose another delivery method –Is right of way required? –Can this be done within the funding cap? –Are there other projects scheduled in this area? Task Generation & Development

17. Florida Department of Transportation Task Generation & Development Is it Operational or Safety Related issue? NO Qualified For Fed. Safety? Implement project through other delivery methods YES Right of Way (R/W) YES NOYES Conventional Project Process Qualified for State Funded? YES Safety Project Apply State Funds Apply Fed. Safety Funds State Project Design-Build Push Button Project Design-Build Push Button Project

18. Florida Department of Transportation Safety Improvement Examples –Pedestrian Safety Improvements Mid-Block Pedestrian Crosswalks –Rumble Stripes –Backplates & Signal Enhancements –Signing & Marking Enhancements Curve Warning Advance Warning Signs Wrong-Way Driving Issues –Skid-Hazard Improvements on curves –Access Management Changes –Lighting –Systemic Improvements Task Generation & Development

19. Florida Department of Transportation Task Generation & Development Operational Improvement Examples –Signal rebuilds –Signal hanger modifications –Intelligent Transportation System (ITS) Projects –Addition of turn lanes –New traffic signals –Interconnect Systems

20. Florida Department of Transportation Task Generation & Development After “in-house” initial screening –Prepare concept and cost estimate –Coordinate with other teams and local agencies –Identify any fatal flaws or challenges Right of Way and/or Easements Drainage Issues Utility Conflicts Public Involvement for Access Changes Upcoming projects –If project is still viable via DBPB: Prepare scope, task duration and final cost estimate Obtain FHWA approval –NEPA documentation, Scope, Benefit-Cost, Net Present Value Coordinate with construction to issue task

21. Construction & Design Florida Department of TRANSPORTATION Greg Deese, P.E. Construction Engineer Tampa Operations Florida Department of Transportation, District 7

22. Florida Department of Transportation Receive notification of task from Traffic Operations Encumber Funds Issue Task via Notice to Proceed Letter –Not to exceed budget –Descriptive scope of work –Task Duration –Need for Constructability Analysis by Design-Build Team Prior to Issuing Task

23. Florida Department of Transportation Master Pay Item List

24. Florida Department of Transportation Constructability Analysis, if required –Identifies potential conflicts Utilities (overhead and underground) Right-of-way Environmental Design Variations & Exceptions –Design-Build Team completes an Engineer’s Cost Estimate –Fatal flaw detection –Submitted prior to development of design plans May cause task cancellation Constructability Analysis

25. Florida Department of Transportation Design Phase Submittals Schedule –Part of Contractor CPM Schedule Prompt review time –10 Working Days per RFP –Consistent Review Team Pertinent review comments –Scope Violation –For information only (preference) Discipline Review Sign Off Shop Drawing Material Procurement Design Phase Submittals

26. Florida Department of Transportation Safety Funded Projects –FDOT Plans Preparation Manual (PPM) & AASHTO 2004 Edition, Florida Greenbook –Applies to elements described in the scope Non-conforming features can remain if they aren’t created by the project –New Elements Design Variation if FDOT criteria is not met Design Exception if AASHTO criteria is not met State Funded Projects –New Elements PPM Chapter 2 for New Construction Criteria –Existing Elements PPM Chapter 25 for Resurfacing/Restoration/Rehabilitation Project Criteria Design Criteria & Standards

27. Florida Department of Transportation Safety Funded Projects – Design Issue Example Design Criteria and Standards

28. Florida Department of Transportation Release for Construction after Final Sign Off –Final Lump Sum Reimbursement Letter Basis for quantities required Agreement on quantities required Unit prices in the master pay item list Construction Engineering & Inspection Services –Sampling & Testing Materials –Documenting Progress After Construction is Complete –Request timely final inspection –Address punch-list items –Coordinate final sign-offs with maintaining agencies –Issue task final acceptance letter Release for Construction

29. Florida Department of Transportation Approximately 130 tasks completed $52,000,000 Safety Improvements focusing on “Every Day Counts” and FHWA proven safety countermeasures Summary & Evaluation

30. Florida Department of Transportation Prioritize safety tasks –Select those with the highest anticipated crash reduction for fatalities and severe injuries Prioritize operational tasks –Select those with the most benefit to transportation system users Be very clear about purpose of contract to all parties Tasks must be completed (not just issued) before contract end date What’s Next?

31. Florida Department of Transportation Contract development –Constructability analysis percentage –Design fee percentage Each task requires: –Safety study justification or –Operational analysis justification Continue to analyze benefits –22 Safety Projects in DBPB II –Measured reduction of 98 crashes per year –$2.65 benefit for every safety dollar spent Project Cost – $4.34 million Safety Benefit – $11.5 million What’s Next?

32. Florida Department of Transportation For any further information, contact: Matthew Weaver, P.E. District Traffic Safety Program Engineer Florida Department of Transportation, District 7 Matthew.Weaver@dot.state.fl.usMatthew.Weaver@dot.state.fl.us or (813) 975-6254 www.TampaBayTrafficSafety.com Question & Answer Session