1. Non-Renewal Certification Overview – A reduction form is used to notify budget holders of employees that will be non-renewed due to certification. A representative in the Department of Human Resources will initiate this reduction form and send it directly to the supervisor and/or budget holder for approval. It will then be sent forward for appropriate approvals. The Certification Office will do a final validation to non-renew the employee and the employee’s name will be sent forward to the School Board by the beginning of March. At that time, the non-renewal for certification will be finalized. A personnel requisition will be auto-generated and sent directly to the budget holder as a vacancy replacement. The Certification Office will continue to send out a notice to the schools with the list of non-renew employees due to certification and send a copy of the notice to the school’s bookkeeper for budget purposes. The vacancy replacement will keep the same tracking number as the reduction form. When the budget holder sends it forward for appropriate approvals, it will follow the same step process of the vacancy replacement workflow. Helpful Hints Please do not cancel the non-renewal certification for any reason. If the non-renewal certification is canceled by the budget holder, an auto-generated e-mail will be sent to the appropriate individuals. Remember, an auto-generated personnel requisition for a vacancy replacement will be sent to the budget holder. Please do not initiate a new personnel requisition, this will cause a duplicate vacancy which will be notated by the Budget Office and the Department of Human Resources.

2. Non-Renewal Certification Reduction Form 1 1 1 Initiate Reduction Form Budget Holder Approval School? Supervisor Approval? Supervisor Approval YES NO Associate Superintendent Approval HR Supervisor Approval HR Specialist Edit Compensation Specialist Process Auto-Initiation Of Personnel Requisition Certification Approval

3. 2 Non-Renewal Certification Initiate Reduction Form Reduction Form

4. Non-Renewal Certification Reduction Form 1 1 3 Initiate Reduction Form Budget Holder Approval 1 School? Supervisor Approval? Supervisor Approval YES NO Associate Superintendent Approval HR Supervisor Approval HR Specialist Edit Compensation Specialist Process Auto-Initiation Of Personnel Requisition Supervisor Approval Certification Approval

5. 4 Non-Renewal Certification Reduction Form Supervisor Approval

6. Non-Renewal Certification Reduction Form 1 1 5 Initiate Reduction Form Budget Holder Approval School? Supervisor Approval? Supervisor Approval YES NO Associate Superintendent Approval HR Supervisor Approval HR Specialist Edit Compensation Specialist Process Auto-Initiation Of Personnel Requisition Budget Holder Certification Approval

7. 6 Non-Renewal Certification Reduction Form Budget Holder TYPE BUDGET HOLDER’S NAME

8. Non-Renewal Certification Reduction Form 1 1 7 Initiate Reduction Form Budget Holder Approval School? Supervisor Approval? Supervisor Approval YES NO Associate Superintendent Approval HR Supervisor Approval HR Specialist Edit Compensation Specialist Process Auto-Initiation Of Personnel Requisition Associate Superintendent Certification Approval

9. 8 Non-Renewal Certification Reduction Form BUDGET HOLDER’S NAME Associate Superintendent

10. Non-Renewal Certification Reduction Form 1 1 9 Initiate Reduction Form Budget Holder Approval School? Supervisor Approval? Supervisor Approval YES NO Associate Superintendent Approval HR Supervisor Approval HR Specialist Edit Compensation Specialist Process Auto-Initiation Of Personnel Requisition Certification Approval Certification Approval

11. 10 Non-Renewal Certification Reduction Form BUDGET HOLDER’S NAME Certification Approval

12. Non-Renewal Certification Reduction Form 1 1 11 Initiate Reduction Form Budget Holder Approval School? Supervisor Approval? Supervisor Approval YES NO Associate Superintendent Approval HR Supervisor Approval HR Specialist Edit Compensation Specialist Process Auto-Initiation Of Personnel Requisition HR Supervisor Approval Certification Approval

13. 12 Non-Renewal Certification Reduction Form BUDGET HOLDER’S NAME HR Supervisor Approval

14. 13 Non-Renewal Certification HR Supervisor Approval Reduction Form

15. Non-Renewal Certification Reduction Form 1 1 14 Initiate Reduction Form Budget Holder Approval School? Supervisor Approval? Supervisor Approval YES NO Associate Superintendent Approval HR Supervisor Approval HR Specialist Edit Compensation Specialist Process Auto-Initiation Of Personnel Requisition HR Specialist Edit Certification Approval

16. 15 Non-Renewal Certification Reduction Form BUDGET HOLDER’S NAME HR Specialist Edit

17. 16 Non-Renewal Certification Reduction Form HR Specialist Edit

18. Non-Renewal Certification Reduction Form 1 1 17 Initiate Reduction Form Budget Holder Approval School? Supervisor Approval? Supervisor Approval YES NO Associate Superintendent Approval HR Supervisor Approval HR Specialist Edit Compensation Specialist Process Auto-Initiation Of Personnel Requisition Compensation Specialist Certification Approval

19. 18 Non-Renewal Certification Reduction Form BUDGET HOLDER’S NAME Compensation Specialist

20. 19 Non-Renewal Certification Reduction Form Compensation Specialist