1. PhD credits and dissertation requirements – standards and regulations Ann Peters Director Research Hasselt University Workshop on PhD programs in accordance with the Bologna Process 22 February 2013

2. Hasselt University

4. Facts and figures Hasselt University  Established in 1971  Faculties  Business Economics  Medicine & Life Sciences  Sciences  Law  Associated faculties  Arts  Architecture  Engineering Technology  Revalidation Sciences  7,500 students, 900 staff members (417 PhD students)

5. PhDs at Hasselt University Guidance PhD’s: 2 important aspects Doctoral regulations Focus: quality PhD Doctoral education Focus: quality PhD student

6.  Early stage (3-6 months PhD)  Promoter  Min. 2 other commission members  PhD title and project plan  Faculty’s consent  Regular meetings doctoral commission Doctoral regulations

7.  Progress report (after two years)  Faculty’s consent  Quality indicators  Papers  Conferences  Mobility & networks Doctoral regulations

8.  PhD Defence  Quality check doctoral commission  Faculty’s and rector’s consent  Jury formation - Interuniversity - Preferably international  Quality check jury - (Predefence) - Public defence  Diploma award Doctoral regulations

9. PhDs at Hasselt University Guidance PhD’s: 2 important aspects Doctoral regulations Focus: quality PhD Doctoral education Focus: quality PhD student Doctoral Schools

10. Doctoral Schools: Why?  Why?

11. Doctoral Schools in Flanders  Flemish Universities: 1-5 doctoral schools  structured PhD education  recruitment of excellent national and international students  European funding

12. Doctoral Schools: financing  Subsidy from the Flemish Government  for all young researchers (not only PhD students)  regulations for the use of the subsidy: - development of training (e.g. transferable skills, discipline specific skills, interdisciplinary activities,…) - career development and improvement of career perspectives (e.g. individual coaching, intersectoral collaborations, …) - increase the international orientation (e.g. stimulation of international mobility, organization of international recruitment,…) - interuniversity collaborations

13. Doctoral Schools at Hasselt University  3 Doctoral Schools  Doctoral School for Medicine & Life Sciences  Doctoral School for Sciences & Technology  Doctoral School for Behavioral Sciences & Humanities  Goal:  Framework during PhD - Quality label  Support Young Researchers - Transferable skills - Discipline specific skills - Career Development  Interuniversity collaboration  International mobility

14. Doctoral Schools: How?  Within each Doctoral School: Program developed in consultation with:  PhD students (PhD survey)  Postdoctoral researchers  Promotors  Companies and research institutes  Alumni

15. Doctoral School for Medicine & Life Sciences  Established in January 2011  Three possible degrees:  doctor in medical sciences  doctor in biomedical sciences  doctor in revalidation science en physical therapy

16.  Five objectives 1. Supervision and quality monitoring - participation in international conferences - publications & patents - minimal requirements 2. Organization of a curriculum for PhD students - transferable skills - scientific / technical skills - business skills 3. Support Career Development of PhD students 4. Improvement of communication towards PhD students 5. Interuniversity collaboration & international mobility Doctoral School for Medicine & Life Sciences

17. Minimal requirements for obtaining a PhD set by the Doctoral school for Medicine & Life Sciences RequirementsComments Poster/ oral presentation 3 abstracts as first author on national or international conferences/meetings - oral presentation or poster count equally - cumulative, can be published all in one year Grant proposals Participation in writing a submitted grant proposal (FWO, IWT, EU …) - writing/submission counts but NOT success - supervisor signs standard form to confirm participation Scientific skills 3 obligatory courses: lab book taking, good scientific conduct, lab safety 3 compulsory elective technical/methods courses: select from: neuroanatomy of mice/rats, FELASA, Imaging, basic statistics... - Pragmatic calculation: 1 course = ~8h - Certificate of attendance with date and duration must be presented or organizer signs standard form to confirm participation (e.g. in case of organizing a conference) Soft skillsorganization of one BIOMED PhD symposium (or other scientific meeting) is obligatory 3 compulsory elective (verplichte keuzevakken) courses/activities: select from: presentation skills, time management, lab management, business development, IP, biomedical ethics … Teaching or organization of courses (at least 8h/semester) - Pragmatic calculation: 1 course = ~8h - Approval of the activities via doctoral school - Certificate of attendance with date and duration must be presented or organizer signs standard form to confirm participation (e.g. in case of organizing a conference) Doctoral School for Medicine & Life Sciences

18. Publications and patents One first author paper in the top 50% of the domain (requirement to be fulfilled in combination with cumulative impact factor - see field below) - according to ISI Web of Science Cumulative impact factor (IF) > 5Original papers: - first/last author (equally contributing counts) = full IF counts - middle author = IF/2 counts - in case of new journals without an impact factor special approval by doctoral school necessary Review (only one counts): - first/last author (equally contributing counts) = IF/2 - middle author = IF/4 counts Patent - counts as up to 2 impact points dependent on contribution - cannot compensate for first/last author paper)

19. Doctoral School for Sciences & Technology  established in January 2013  8 possible degrees  doctor of Science  doctor of Science: Biology  doctor of Science: Chemistry  doctor of Science: Physics  doctor of Science: Information technology  doctor of Science: Statistics  doctor of Science: Mathematics  doctor of Industrial Science

20. Doctoral School for Sciences & Technology  Ten themes 1. Publications & Patents 2. Posters & Oral Presentations 3. Scientific & Generic Communication 4. Teaching skills 5. Internationalisation & Global citizenship 6. Research management 7. IP & Valorisation 8. Seminars & Advanced courses 9. Ethics & Research Integrity 10. Personal & Career Development

21. Doctoral School for Sciences & Technology

22. Doctoral School for Behavioral Sciences & Humanties  In formation  4 possible degrees  doctor of architecture  doctor of audiovisual and visual art  doctor of law  doctor of applied economic science

23. Contact  Ann Peters ann.peters@uhasselt.be ann.peters@uhasselt.be  Nele Nivelle for PhD policy and PhD finance related questions nele.nivelle@uhasselt.be  Stefanie Kerkhofs for doctoral school related questions stefanie.Kerkhofs@uhasselt.be Questions?