1. 1 Welcome to PPIRS-RC Overview Training Past Performance Information Retrieval System – Report Card

2. 2 Reports What is PPIRS? Policy PPIRS Timeline Points of Contact/User Resources Agenda

3. 3 What is PPIRS? Federal Repository for Completed Assessments Web-enabled Pertinent contractor past performance information Federal enterprise-wide application For use in making competitive Source Selection Selections

4. 4 PPIRS-RC Data Feeds Contractor Performance Assessment Reporting System (CPARS) System for Award Management (SAM)

5. 5 Regulatory Requirements  FAR 9.105-1 Consider Relevant PPI in PPIRS  FAR 13.106-2(c) Evaluation of Quotes or Offers (PPIRS)  FAR 42.1502 Agencies shall prepare contractor evaluations and submit them to PPIRS Supports the Federal Acquisition Regulation (FAR) requirement to consider past performance information prior to making a contract award (FAR PARTS 9, 13, 15, 36 and 42).

6. 6 PPI Timeline Federal Acquisition Streamlining Act It is appropriate for a contracting official to consider past contract performance of an offeror as an indicator of the likelihood that the offeror will successfully perform a contract to be awarded by that official 1994

7. 7 PPI Timeline Moving On 1998 2002

8. 8 DoD PPIRS Policy  Guidance  Applicability and Scope  Responsibilities Assigned  Administrative Information  References Available at https://www.ppirs.gov/

9. 9 Past Performance Process Overview Gov’t Program Managers /Contracting Officers Government Source Selection Officials Contractor Senior Management Contractor Representatives

10. 10 PPIRS Primary Objectives  Support Best Value Source Selection Decisions Awards for Proven Performers (FAR 15)  Provide Up-To-Date Documentation of Contractor’s Ability to Meet Requirements (FAR 42)  Motivate Improved Performance  Facilitate Government - Contractor Communication  Determine Prospective Contractor Responsibility

11. 11 Business SectorDollar Threshold Systems (includes new development and major modifications) > $5,000,000 Non-Systems - Operations Support> $5,000,000 - Services> $1,000,000 - Information Technology> $1,000,000 - Ship Repair & Overhaul> $500,000 Architect-Engineer> $35,000 All Terminations for Default Construction> $700,000 All Terminations for Default

12. 12  DoD Users User ID Required PKI Certificate Required (CAC Card)  Contractor Users PKI Certificate Encouraged Purchase from External Certificate Authority OR User Id Password  Non-DoD Users User ID Required Password Required Logging In

13. 13  Go to http:// www.ppirs.gov & Select “PPIRS System Logon”  Create a User ID  Government Provide Justification for Access Join Your “Group”  Contractor PKI Certificate Encouraged Purchase from External Certificate Authority Password Required if No PKI Certificate View Completed Evaluations at http:// www.ppirs.gov Select “PPIRS-RC Logon” or “Assessment Reports Inquiry (RC)” PPIRS Access

14. 14 PPIRS Main Site  Home Page for PPIRS https:// www.ppirs.gov  PPIRS HOME  WEB Training  PPIRS System Login  Customer Support Desk Info

15. 15 Logging In

16. 16 Access Request Select User Type First! Click Request Account

17. 17 Non-Disclosure Agreement Read Click Agreement

18. 18 Request Government Account  Enter All Required Account Information * Denotes Required Fields Enter User ID Enter Password Select System Name Click Submit

19. 19 Request Group Membership Click the + to drill down through groups Click Request Membership link for the group of your choice

20. 20 Justify Account Access Justify Access Click Submit

21. 21 Request Contractor Account  Enter All Required Account Information * Denotes Required Fields Enter DUNS Click Add DUNS

22. 22 Request Contractor Account Enter MPIN Click Save DUNS

23. 23 Request Contractor Account Select/Enter a User Id Select/Enter a Password Confirm Password Click Submit

24. 24 Rules of Behavior Scroll to read Check Box

25. 25 Rules of Behavior Click Accept

26. 26 Login with Password Enter Userid Enter Password Select User Type Click Login

27. 27 Login with PKI ( Authentication) Select Certificate (email) Click OK Enter PIN Click OK

28. 28 Login with PKI Enter Userid Select User Type Click Login

29. 29 Select Application Select PPIRS-RC

30. 30 PPIRS-RC Awardee/Contractor Main Menu

31. 31 PPIRS-RC Gov’t Main Menu Limited Access

32. 32 PPIRS-RC Gov’t Main Menu Full Access

33. 33 Assessment Reports  Opens Quick Search

34. 34 Assessment Reports Contractor Look up Enter partial Contractor Name to search the System for Award Management SAM https://www.sam.gov/

35. 35 Assessment Reports Enter DUNSPlus4 Click Show Report to search for Assessment Reports

36. 36 Assessment Reports  List of Assessment Reports Found for Requested DUNSPlus4 Click List to view abbreviated evaluations Click Back to return to Quick Search

37. 37 Assessment Reports  Abbreviated Assessment Reports for Selected Report Type Click Chart to view Assessments within last 3 – 6 years Click View (HTML)to view full Evaluations Click Assessments to return to List of Assessment Reports Found Click Back to return to Quick Search

38. 38 Assessment Report Chart  Opens in a new window

39. 39 Assessment Report HTML  Selected Assessment Report (Top Portion) * Image truncated to fit slide * ** See next slide for more **

40. 40 Assessment Report HTML con’t  Selected Assessment Report continued (Middle portion) * Image truncated to fit slide * ** See next slide for more **

41. 41 Assessment Report HTML con’t  Selected Assessment Report (Bottom portion) *** Last Slide for Assessment Report (HTML)***

42. 42 Assessment Report  Possible ratings

43. 43 Assessment Report  Opens Quick Search Click Advanced Search Options Advanced Search

44. 44 Assessment Report Advanced Search Enter one or more search criteria fields Click Show Report

45. 45 AD-Hoc Report  Opens to Standardized Reports

46. 46 AD-Hoc Report Standard  Select a Standardized Report Click Dropdown to select a Standard Report

47. 47 AD-Hoc Report Standard  Standard Report List By DUNS Selected Enter DUNSPlus4 Click Submit

48. 48 AD-Hoc Report Standard  List By DUNS Standard Report Click Print to Print Click Back to ADHOC to select new report type

49. 49 AD-Hoc Report Advanced  Opens to Standardized Reports Click Advanced ADHOC Report

50. 50 AD-Hoc Report Advanced  Opens Advanced ADHOC Selections Click Data Elements to select Click Add Columns to add

51. 51 AD-Hoc Report Advanced  Columns added Click up/down arrows to move column’s position on report (will move column right/left)

52. 52 AD-Hoc Report Advanced Click Add Where to select which records from selections are included in the query

53. 53 AD-Hoc Report Advanced  Add Where Clause

54. 54 AD-Hoc Report Advanced Click Dropdowns for Expression and/or Logical Expression

55. 55 AD-Hoc Report Advanced Select Expression Enter Value Click Run Query

56. 56 AD-Hoc Report Advanced Query Result Click Buttons to Save or Return to ADHOC Report selection screen Click Print to print report

57. 57 Save Query AD-Hoc Report Advanced Enter Title for Report Click Save to Profile  Confirmation

58. 58 Saved Query AD-Hoc Report Advanced  Save Report will now show whenever Advanced AD- HOC is selected Click Open My ADHOC to run Click Manage my ADHOC to edit

59. 59 Saved Query AD-Hoc Report Advanced Open My ADHOC to edit or run Manage My ADHOC to delete

60. 60 Compliance Metric Report Enter 4-digit Fiscal Year of contract award Enter 1, 2, 3 or 4 for Fiscal Quarter of contract award Select Agency Code from dropdown Click Run Report

61. 61 Compliance Metric Report Click Get Detail to download info to an Excel spreadsheet Click Agency Code for DoD Compliance Report List

62. 62 Compliance Metric Report  Compliance Report List Click Get Detail to download info to an Excel spreadsheet Click On Agency Code to view report

63. 63 Compliance Metric Report  Compliance Report List Click on Agency Code to view reports

64. 64 Compliance Metric Report

65. 65 Switch Apps  Application Selection Click radio button to Login to PPIRS-RC or PPIRS-FAPIIS

66. 66 Modify Account  Pre-populated with your original information Edit only the fields that have changed Click Submit

67. 67 Request Membership Click the + to drill down through groups Click Request Membership link for the group of your choice * Same as initial Group Membership Request

68. 68 Group Memberships  View the list of Groups to which you belong

69. 69 Pending Group Memberships  View any pending Groups Memberships

70. 70 View Groups  View group Owners and Managers for each group Click name for information

71. 71 Help  View Index of Help items Click a topic for information Click Index to return to Index Click Print to pint topic Click Close to exit

72. 72 Feedback  Send us Suggestions or Concerns  Not to be used for Helpdesk Issues Click dropdown to select a subsystem for comment or Enter info in Other Enter Short Description Enter comments (long form) Click Submit

73. 73 PPIRS - Contact Information NSLC Website: http://www.nslcptsmh.csd.disa.mil/ PPIRS Website: https:// www.ppirs.gov NSLC Help Desk (Mon-Fri 6:30am- 6:00pm ET) ◦ (207) 438-1690 ◦ DSN 684-1690 ◦ NSLC Help Desk Email webptsmh@navy.mil

74. 74 Suggestions or Concerns?  “Feedback” in PPIRS  Contact Brett Davis, PPIRS-RC PM brett.d.davis@navy.mil  All suggestions will be considered!

75. 75 Questions?

76. 76