2. The Productivity Pyramid
4/27/2017
ROAD MAP
The Time Matrix
The Productivity Pyramid

3. THE RUNAROUND DILEMMA
Because we don’t know what is really important
to us, everything seems important.
Because everything seems important,
we have to do everything.
Other people, unfortunately, see us as doing
everything, so they expect us to do everything.
Doing everything keeps us so busy, we don’t have
time to think about what is really important to us.

4. DEFINITION
important adj 1: of much import, carrying with it serious consequences; weighty, momentous, grave, and significant
Oxford English Dictionary

5. DEFINITION
urgent adj 1: pressing, compelling; calling for or demanding immediate action; anything characterized by urgency
Oxford English Dictionary

6. II PRODUCTIVITY AND BALANCE
THE TIME MATRIX
Important
Not Important
Urgent
Not Urgent
I NECESSITY
II PRODUCTIVITY AND BALANCE
III DECEPTION
IV WASTE AND EXCESS

7. THE TIME MATRIX Important Not Important Urgent Not Urgent Crises
Pressing problems
Deadline-driven
Preparation
Prevention
Planning
Relationship building
Re-creation
Values clarification
projects, meetings,
reports
Needless interruptions
Unnecessary reports
Unimportant meetings,
Trivia, busywork
Irrelevant phone calls,
Time-wasters
“Escape” activities
Excessive TV, Internet,
mail,
phone calls, mail,
Other people’s
minor issues
relaxation

8. I MANAGE II FOCUS III MINIMIZE IV AVOID LIVE ABOVE THE LINE Important
Not Important
Urgent
Not Urgent
I MANAGE
II FOCUS
III MINIMIZE
IV AVOID

9. PRODUCTIVITY PYRAMID
Identify Values
Set Goals
Plan Weekly
Plan Daily

10. Plan Daily Focus Plan Weekly Set Goals Identify Values
PRODUCTIVITY PYRAMID
Identify Values
Set Goals
Plan Weekly
Plan Daily
Focus

11. PRODUCTIVITY PYRAMID Me
My Organization

12. PRODUCTIVITY PYRAMID

13. GOVERNING VALUES ARE MY:
4/27/2017
GOVERNING VALUES ARE MY:
Standards
Ideals
Highest Priorities
Change “MY” to darker blue and add black outline.

14. Balance Creativity Fitness Freedom Generosity Humor Integrity
SAMPLE VALUES
Balance
Creativity
Fitness
Freedom
Generosity
Humor
Integrity
Professionalism
Respect
Teamwork

15. PRODUCTIVITY PYRAMID

16. PRODUCTIVITY PYRAMID

17. WEEKLY COMPASS

18. When? Before the week begins. Where? Someplace quiet. How Long?
TIPS
When?
Where?
How Long?
Before the week begins.
Someplace quiet.
20–30 minutes.

19. THREE STEPS TO WEEKLY PLANNING
Review roles.
Choose big rocks.
Schedule the week.

20. What is the most important thing I can do in this role this week?
WEEKLY COMPASS
What is the most important thing I can do in this role this week?

21. TRADITIONAL SCHEDULINGM T W Th F Sa Su II II II II II II II

22. BIG-ROCKS SCHEDULING M T W Th F Sa Su II II II I II II II I II II

23. Outlook

24. PRODUCTIVITY PYRAMID

25. THREE STEPS TO DAILY PLANNING
Check today’s appointments.
Make a realistic list.
Prioritize (ABC, 123).

26. PRIORITIZE
Importance A B C
High
Medium
Low

27. When? Morning or evening. Where? Someplace quiet. How Long?
TIPS
When?
Where?
How Long?
Morning or evening.
Someplace quiet.
5–10 minutes.

28. Tasklist

29. QUOTE
Ninety percent of managers are typically either distracted or disengaged from key organizational objectives, ‘confusing frenetic motion with constructive action.’
BEWARE THE BUSY MANAGER
H. BRUCH and S. GHOSAL

30. THE CORE FOUR
Tasks
Appointments
Notes
Contacts

31. AN EFFECTIVE SYSTEM IS:
Integrated.
Mobile.
Personalized.

32. AN EFFECTIVE SYSTEM IS:
Integrated.

33. AN EFFECTIVE SYSTEM IS:
Integrated.
2. Mobile.
3. Personalized.

34. INFORMATION FAD
QII
QI QII
QIII
QIV

35. Best Practices
Incoming
Voice mail
Interruptions
Procrastination

36. The Productivity Pyramid
4/27/2017
ROAD MAP REVISITED
The Time Matrix
The Productivity Pyramid

37. QUOTE
A successful life does not result from chance; nor is it determined by fate or good fortune, but rather through a succession of successful days.
Ari Kiev
A Strategy for Daily Living

38. QUOTE
Only one thing has to change for us to know happiness in our lives: where we focus our attention.
Greg Anderson The 22 Nonnegotiable Laws of Wellness