1. Public Works/City Hall City Council Workshop Monday, December 23 rd 5:30 p.m. 1

2. Public Works/City Hall Workshop Agenda Review overall costs Public Works City Hall Financing implications Next steps 2

3. Public Works/City Hall Workshop Overall Building Costs 3

4. Public Works/City Hall Workshop Overall Land Costs 4

5. Public Works/City Hall Workshop Overall Costs Current estimates – approx. 10% over budget Estimates are preliminary – design contingency included Estimates account for construction costs trending upward Bid prices could be higher 5

6. Public Works/City Hall Workshop Public Works Reductions incorporated into the current plan (cost reduction of approximately $700,000): Use of pre-engineered metal building versus concrete tip-up panels Reduced building size (now at 16,800 sf) Use of manual fueling station (versus computerized) Changed from in-ground hoist to portable hoist Minimal windows – office and break room only 6

7. Public Works/City Hall Workshop Public Works Reductions incorporated into the current plan (cont.): Eliminated following items from scope: In ground vacuum cleaner/steam cleaners from wash bay Alarm system Brine system Perimeter fence Moved building closer to Bavaria road – reduced grading, utility lengths, attempt to avoid poorer soils Eliminated Cold Storage building 7

8. Public Works/City Hall Workshop Public Works Staff recommendations for cost reductions: Reduce site grading and yard area $100,000 Reduce landscaping allowance $ 20,000 Eliminate all exterior concrete$ 33,000 Reduce driveway widths $ 15,000 Reduce design contingency $110,000 Estimated Savings:$278,000 Medin is reviewing opportunities for additional reductions through revisions to the mechanical and electrical systems. 8

9. Public Works/City Hall Workshop Public Works Reduce grading/yard limits Eliminate concrete pads Reduce driveway widths Eliminate curb and gutter 9

10. Public Works/City Hall Workshop Public Works Loader Dump Truck 1 Dump Truck 2 Dump Truck 3 Truck 1 Truck 2 Wash Bay Maint Bay Truck 3 Truck 4Truck 5Truck 6 B-Insp 1 B-Insp 2 Generator Bobcats (2) Tractor Mowers (2) Grader Additional storage in Mezzanine above office space Plow 4 (2014), Plow 5 and Vac truck (future) will be parked in maint bay/wash bay Reduction in building size will result in vehicles outside of warm storage Current Floor Plan/Current Equipment 10 Water Truck Sewer Jetter Brine Tank Storage Tool Storage Signs

11. Public Works/City Hall Workshop Public Works The following items will remain stored in the existing building: Hot patch trailer Gas portable generator 5 snowplows for pick-up trucks 3 snowplows and wings for dump trucks Sanders for three dump trucks and one pick-up truck 2 brine systems for pick-up trucks Toro lawnmower Kubota lawnmower Kawasaki ATV AERA-vator aerator 2 drags for ball fields 10 Bobcat attachments (brooms, buckets, slow blowers, etc.) 11

12. Public Works/City Hall Workshop Public Works Future Needs: Cold storage on PW Site Approximately 8,000 sf Eliminate inefficiencies due to traveling between multiple sites Phase 2 – Building Expansion Space available on site Will require additional site work Growth driven 12

13. Public Works/City Hall Workshop City Hall Estimates are conceptual Wood frame construction materials Siding only on three sides of building Slightly over budget - $40,000 Includes Design Contingency (10%) - $170,000 Staff recommendations for cost reductions: Eliminate landscaping allowance $ 10,000 Reduce building size by 1,000 sf$100,000 Reduce design contingency $ 70,000 Estimated Savings:$180,000 13

14. Public Works/City Hall Workshop Financing Impact Issuance of $6.875 million of Lease Revenue bonds – Requires Debt Reserve Fund – Annual Payment $40k higher than CIP bonds LTFP updated from Dec. Budget Presentation – Tax rates stay around 38.2 % – City tax increase on Median Value Home remains about $30/year Any cost reductions (in bond type or building) improves the financing plan 14

15. Public Works/City Hall Workshop Next Steps Staff Recommendations Direction to Medin/Brunton Neighborhood Meeting 15

16. 16 Existing Public Works Storage Locations Total – 9,200 square feet (sf) (approx.) PW Building Site Pole shed – 6,352 sf Detached garage – 576 sf Trailer for office – 672 sf WTP garage – 672 sf Lions Park Garage - 890 sf

17. 17 Existing Public Works Site

18. 18 Existing Public Works Site

19. 19 Existing Public Works Site DT 3 DT 2 DT 1 Bobcat Cold Storage Tractor Generator AERA-Vator PU 1 PU 2 PU 4 PU 3 PU 6 PU 5 Load JD Mower Load Loader Brine Tank Cold Storage Mowers (2) Generator Outside Storage Grader Building Insp vehicles Snow plows Sanders Bobcat attachments Drags Hot patch trailer Misc Trailers (2) Rest room storage Oil Barrels Maint area Not usable JD

20. 20 Water Treatment Plant Garage Space within Water Treatment Plant Sewer Jetter Portable Generator

21. 21 Lions Park Garage Space within Lions Park Shelter Kawasaki ATV Mower Decks Toro Workman