1. 1: Jaime Introductions

2. Emergency Response Geographic Information System (GIS) Specialist Training Brought to you by The ER GIS Subcommittee and The Flood Academy October 11, 2012

3. Introductions/COFFEE! Name Organization (in DWR, ICT, or FOC) Your favorite Geographic inspired super hero Model Builder or Python Scripting? Or both?? Favorite Vertical Datum Two people you’d be stranded with at Northern District.

4. Housekeeping Bathroom No talking in the halls Fire Alarm, exit Ask question as we go along This is your training

5. GOAL FOR TODAY Understand the GIS role in the SEMS structure during an emergency Products that will be expected (24 hr clock) Tools that are available How to use those tools

6. 2: Jane What to expect when reporting to Incident Command

7. When the levee breaks…

8. For rain, mud, cold, darkness For rain, mud, cold, darkness Food & water Food & water (for at least the first 24 hours) Work supplies Work supplies Ask if you should bring laptop, data, printer Ask if you should bring laptop, data, printer Pre-printed paper maps of AOI Pre-printed paper maps of AOI Basic office supplies Basic office supplies Open mind and helpful attitude Open mind and helpful attitude

9. What to expect when reporting to Incident Command

10. Nothing Ever Happens Fall 2007 – Southern California wildfires July 2008 – Mud/debris flows – Inyo County Mud Flow January 2009 – Medford Island Levee repair August 2009 – Ship soft grounding – Bradford Island October 12-13, 2009 – Columbus Day Storms Golden Guardian Exercise 2010/2011 F-CO Exercise 2009/2010/2011

11. Standardized Emergency Management System (SEMS) A framework for coordinating emergency response in California Utilizes the Incident Command System originally developed by fire agencies for managing wildfire response

12. SEMS Organization MANAGEMENT OPERATIONS PLANNING / INTELLIGENCE LOGISTICS FINANCE / ADMINISTRATION

13. Planning / Intelligence Functions Collect/analyze information Develop situation reports Action Planning Advance Planning Technical Specialists Demobilization

14. Agency Roles & Responsibilities

15. DWR’s Role: Emergencies Emergencies are declared by local, county (OA) or the State (Governor), not DWR or NWS DWR and NWS do not order evacuations The FOC provides public warnings & technical assessments for emergency managers, law enforcement and government agencies The FOC provides public information to the media and citizens

16. DWR Emergency Response Priorities Protect life, property, and infrastructure Protect water quality and water supply Protect the environment

17. Flood Operations Organizational Concept

18. “It’s one thing to say make me a map! It’s a lot different to stick a gun to your head and say make me a map!”

20. 3: Jon Operating in the field and six legged lamb

21. Flood Alerts and Activation Flood Alert is declared by the Flood Operations Branch Chief due to: Forecasts of sustained storm patterns and resulting flood potentials Need for coordinated field operations Technical assistance requests from local agencies Activation of local / regional emergency operations centers A Flood Alert is what “activates” the FOC under SEMS up to 24 hour operation

22. Flood Alerts and Activation Flood Mobilization is declared by the Flood Operations Branch Chief when the FOC needs additional: Personnel Equipment Material Financial resources

23. EMERGENCY RESPONSIBILITY You are on an “on call” list Know your ICT Director and team members Know the area of responsibility your ICT will cover, i.e. South San Joaquin, N Sac

24. PREPARATION “To go” box in trunk of car “To go” box at office Checklist handout Phone numbers

25. INCIDENT COMMAND Report to the Plans Chief or ICT Director Prepare your work area Are you in a trailer or truck Set up laptop, printer IT Support ICT member or FOC Time sheet, ICT forms (page 26)

26. INCIDENT COMMAND GIS WORKSTATION No connectivity for 12-72 hrs Laptop or stand alone GIS license External drive or thumb drive “To go” box with food, clothes “To go” box with office supplies

27. GIS Tools, Introduction and Review External drive – DSS Check out process, data: ISO 19 DWR SOG Chapter 4 Matrix PDF Map Books Levee Locator FTP Site You bring thumb drive, base map

28. 4: Jaime ER GIS Specialist Standard Operating Procedures (SOGs)

29. SOGs Chapters Chapters 1 Minimum Expectations 1 Minimum Expectations 2 File Names and Directory Structure 2 File Names and Directory Structure 3 Documentation and Metadata 3 Documentation and Metadata 4 Minimum Essential Datasets 4 Minimum Essential Datasets 5 Map Symbology 5 Map Symbology 6 Map Products 6 Map Products 7 Data Archiving and Sharing 7 Data Archiving and Sharing 8 Team Transition 8 Team Transition Appendices: cool stuff like georeferenced pdfs Appendices: cool stuff like georeferenced pdfs

30. 5: Melody No connectivity/Using the External Drive

31. No Connectivity 12 to 48 hours without connectivity 12 to 48 hours without connectivity Thumb drive or external drive you have developed Thumb drive or external drive you have developed Map templates Map templates Data Data External Drive – DSS 916.574.2200 External Drive – DSS 916.574.2200

32. DSS EXTERNAL DRIVE ISO Data storage ISO Data storage External Drive – DSS 916.574.2200 External Drive – DSS 916.574.2200

33. Communications Trailer

34. 6: Christina Exercise 1: Play with the data

35. Morning Break

36. 7: Melody General Discussion about Plans & Intel: 24-hour clocks and maps

37. GIS Role and Responsibility DWR Incident Command System Field Operations Guide 420-1 Planning Section 24 hour clock Director or ICT Director sets clock Briefing Map, Incident Action Plan Map

38. GIS Role and Responsibility DWR Incident Command System Field Operations Guide 420-1 Planning Section 24 hour clock – DWR 16 to 20 hour clock Maps in detailed covered later

39. SEMS Organization MANAGEMENT OPERATIONS PLANNING / INTELLIGENCE LOGISTICS FINANCE / ADMINISTRATION

40. Planning / Intelligence Functions Collect/analyze information Develop situation reports Action Planning Advance Planning Technical Specialists Demobilization

41. 8: Jane Standard Maps: Map Maker, Map Maker, Make me a map… and make it landscape!

42. Incident Action Plan Map

43. Briefing Map

44. Transportation Map

45. 9: Christina Templates and Styles

46. Incident Data Management

47. 10: Christina Incident Geodatabase + HSIN

48. Incident Data Updates to FOC Field data Stand alone computer External Drive – DSS check out process Load thumb drive Incident Geodatabase Process for developing a geodatabase shell Editing geodatabase shell Send updates to FOC by FTP site

49. 11: Jaime Demo and mini exercise: Levee Locator Tool

51. Levee Locator Tool Created by Daniel Meyersohn Created by Daniel Meyersohn Find stuff on a levee Find stuff on a levee Convert btw: Convert btw: Lat/Long Lat/Long Levee Mile Levee Mile Levee Station Levee Station River Mile River Mile

52. Here are some Pretend levee distresses The boil is at NA0009, Levee Unit 1, LM 3.0 to 3.5 The boil is at NA0009, Levee Unit 1, LM 3.0 to 3.5 There is major sloughing on Merrit Island, STA 450+20 There is major sloughing on Merrit Island, STA 450+20 I’ve got seepage at 38.774, -121.497 (what LMA is this?) I’ve got seepage at 38.774, -121.497 (what LMA is this?) Erosion on San Joaquin River, River Mile 148.2 Erosion on San Joaquin River, River Mile 148.2

53. 12: Jaime Backward compatibility

54. Backwards Compatibility Why? So 9.3 users can play too Shapefiles: do nothing Shapefiles: do nothing Geodatabases: convert to 9.3 Geodatabases: convert to 9.3 Maps: Save as a Copy (9.3 mxd) Maps: Save as a Copy (9.3 mxd)

55. 9.3 compatible geodatabases 1. Create empty v9.3 file gdb 1. Create empty v9.3 file gdb

56. 9.3 compatible geodatabase (cont.) 2. Copy contents to of v10 gdb to v9 gdb 2. Copy contents to of v10 gdb to v9 gdb

57. Alternative (to preserve unused domains) 1. Create empty v9.3 file gdb 1. Create empty v9.3 file gdb 2. Export v10 fgdb to xml workspace 2. Export v10 fgdb to xml workspace 3. Import xml workspace into v9.3 file gdb 3. Import xml workspace into v9.3 file gdb

58. 13: Jaime Demo and mini exercise: ftp

59. FOC FTP Open FileZilla Open FileZilla Host: ftp.water.ca.gov Host: ftp.water.ca.govftp.water.ca.gov Username: ersuser Username: ersuser Password: ers$dude Password: ers$dude Click on “Quickconnect” Click on “Quickconnect” Move stuff! Move stuff!

61. 14: Jon We’re not making fricken road maps!: other map resources

62. Lunch

63. PM Session/Weclome Back

64. 15: Jon Exercise 2: GPS data

65. Three Ways To Express Latitude / Longitude on a Garmin

66. Three Ways To Express Latitude / Longitude (for the Same Location) hddd° mm’ ss.s” Degrees-Minutes-Seconds (Decimal Seconds) N 43° 40’ 55.8”, W 116° 17’ 14.1” hddd° mm.mmm’ Degrees-Minutes (Decimal Minutes) N 43° 40.930’, W 116° 17.235’ hddd.ddddd° Degrees (Decimal Degrees) N 43.68216°, W 116.28725°

67. Lat/Long Format Conversion hddd 0 mm’ ss.s”: N 43 0 40’ 55.8” X W 116 0 17’ 14.1” (55.8” / 60 =.93’) Do the Math! hddd 0 mm.mmm’: N 43 0 40.93’ X W 116 0 17.235’ (40.93’ / 60 =.68216 0 ) hddd.ddddd 0 : N 43.68216 0 X W 116.28725 0

68. Example: Error in Latitude 35° 24´ 45˝ N 35° 24.450’ N 1/3 of a mile

69. Universal Transverse Mercator (UTM) Projection measured in meters measured in meters located in zones (1 - 60) located in zones (1 - 60) include northing and easting include northing and easting are positive are positive Coordinates Zone Easting Northing Latitude Band

70. 160 UTM Grid Overlay 60 Zones, and 20 Latitude Bands 21 G M W X 80º S 84º N D C E F H J K L N P Q R S T U V Latitude Bands 21 T T Zones Equator

71. UTM Zones in the Lower 48 10 11 12 13 14 15 16 17 18 19 UTM Zones

72. UTM Location Format on a Garmin

73. Datums WGS 84 NAD 83 NAD 27 Garmin - >100 Map Datums We Use – 3 Datums 1 meter 10 – 120+ meters

74. Example: Datum Shift in Arizona NAD83 N34.555 o, W111.195 o NAD27 210 meters

75. Coordinate System/Projection? Datum? Coordinate System/Projection? Datum?

76. 16: Melody Exercise 3: Directory Structure

77. GIS Incident Data Prepare the workstation for someone to come behind you and use the same station Use the ICT GIS Guidelines for setting up the incident folders Chapter 2 Store folders on C drive – Active Incident Folder Year_Incident Name Folder: base_data dem, logos, raster Folder: incident_data folder with dates Folder: products pdfs, tiff Folder: projects folder by date mxd

78. GIS Incident Data

80. Prepare the workstation for someone to come behind you and use the same station Example from Cottonwood Incident Master map document: 2005_cottonwood_iap_land.mxd Map document backup file: 20050516_2120_iap_11x17_land.mxd Master incident geospatial data file: 20050516_2230_cottonwood_inundation.mdb Map Product file

81. 17: Jane Exercise 4: Spatially Referenced pdf Maps

82. 18: Jon Exercise 5: Incident Action Plan Map

83. IAP Map Exercise Goal: Produce an IAP Map Handout Chapter 6 Review basic data, elements North arrow Incident Name Legend Title Date, time and author or ICT# Hook up external drive Produce Map for ICT

84. Break

85. 19: Christina Exercise 6: Briefing Map

86. Briefing Map Exercise Goal: Produce a Briefing Map Handout Chapter 6 Review basic data, elements North arrow Incident Name Legend Title Date, time and author or ICT# Hook up external drive Produce Map for ICT

87. The End Good afternoon, good afternoon! Parting is such sweet sorrow! Questions? Fox n’ Goose?

88. Back Pocket Slides ---------------------  --------------------- 

89. GIS Toolbox External drive Map books Handouts DWR Incident Command System (2005) GIS Standard Operating Procedures on Incident

90. Did We Meet Our Goals? Understand the GIS role in the SEMS structure during an emergency Products that will be expected (24 hr clock) Tools that are available How to use those tools

91. Future GIS Plans Where do we go from here We need your input and suggestions Training plans Geodatabase

92. Tools California Levee And Stream Information System (CLASIS) viewer FloodER http://cdecgis.water.ca.gov/clasis Floodplain Managements viewer: http://cdecgis.water.ca.gov/flooder Cal Atlas, DWR Image Server, Jane, Joel, Harry Northern Region, GIS Portal GIS Standard Operating Procedures on Incidents (PMS 936- NFES 2809) Directory of Flood Officials DWR Oct 2010

93. Flood Center (916) 574-2619 flood_center@water.ca.gov Recorded Conditions and Forecasts (800) 952-5530 Public CDEC access - http://cdec.water.ca.gov Agency access - http://cdec4gov.water.ca.gov Call (916) 574-1777 to Apply Web Cast Weather/Hydrology Briefings wx_webcast-request@water.ca.gov Directory of Flood Officials and Emergency Phone Cards: Wendy Stewart (916) 574-2619 or wstewart@water.ca.gov State-Federal Joint Flood Operations Center

94. Tools Confronting Catastrophe: A GIS Handbook, Esri Press FloodSafe GIS Standards (Nov 2009) Flood Emergency Operations Manual State-Federal Operations Manual February 2002 Common Operating Picture (Public and Intranet) http://cop.resources.ca.gov/cop_public/Default.aspx http://cop.resources.ca.gov/cop_public/Default.aspx CDEC

95. Weather and Operations Briefings Seasonal weather briefings during stormy weather Operational briefings added during FOC activation Reservoir operations conference calls Joint media conferences and briefings FOC facilitates coordinated operations

96. River Stages Defined Typical Non-Leveed Stream Typical Leveed Stream

97. Common Acronyms ArcGIS, ArcMap 10 sp 3 Emergency Response (ER) Emergency Services (ES) Geographic Information System (GIS) Incident Command Team (ICT) National Incident Management System (NIMS) Standard Emergency Management System (SEMS)

98. Future? GIS Desk Reference Build library – Templates in 10 GIS Training Adopt standards for Flood Emergencies Questions to answer Do a survey to find out who has GIS skills and at what level?

99. Transportation Map Exercise Goal: Produce a Transportation Map Handout Chapter 6 Review basic data, elements North arrow Incident Name Legend Title Date, time and author or ICT# Hook up external drive Use stand alone GIS License Produce Map for ICT