2. 2 ● W HO NEEDS ACCESS ? ● R OLE OF I NSTRUCTIONAL M ATERIALS C OORDINATOR ● T YPES OF R OLES ● EMAT/EVI O RDERING A CCESS ● D ISTRICT V IEW O NLY A CCESS AGENDA -What is the purpose? -Who are those responsible? -Relate to job function. -Importance

3. 3 L EARNING OBJECTIVES ● E FFECTIVELY NAVIGATE THE EMAT / EVI ORDERING SYSTEM FOR INSTRUCTIONAL MATERIALS ● U NDERSTAND THE THREE TYPES OF REQUISITIONS FOR ORDERING ADOPTED INSTRUCTIONAL MATERIALS ● A BILITY TO VIEW DIFFERENT TYPES OF INSTRUCTIONAL MATERIALS REPORTS

4. 4 EMAT- EDUCATIONAL MATERIALS ORDERING SYSTEM EVI – EDUCATIONAL MATERIALS FOR THE VISUALLY IMPAIRED TEASE – TEA SECURE ENVIRONMENT TEAL – TEA LOG IN ( NEW SECURE ENVIRONMENT ) IMA – INSTRUCTIONAL MATERIALS ALLOTMENT TEKS – TEXAS ESSENTIAL KNOWLEDGE & SKILLS SBOE – STATE BOARD OF EDUCATION TEX-009 – INVENTORY ADJUSTMENTS FOR LOST / DAMAGED EVI MATERIALS STUDENTS PAY FOR TEX-012 – INVENTORY ADJUSTMENTS FOR LOST / DAMAGED / DESTROYED DISTRICT OWNED SBOE ADOPTED MATERIALS ORDERED IN EMAT TEX-013 – SHIPMENT ERROR REPORT SENT BY DEPOSITORIES & PUBLISHERS ISBN – INTERNATIONAL STANDARD BOOK NUMBER MLC – MULTI - LIST CODE ASSIGNED TO GRADE LEVELS AND SUBJECT AREAS IN EMAT IMET – INSTRUCTIONAL MATERIALS & EDUCATIONAL TECHNOLOGY DIVISION OF TEA C OMMONLY U SED A CRONYMS

5. T EA HOME WEBPAGE 5

6. 6 O N THE RIGHT SIDE OF THE SCREEN : C LICK ‘TEASE & TEAL S ECURE A PPLICATIONS ’ BOX TEASE & TEAL

7. T EA SECURE APPLICATIONS INFORMATION 7

8. 8 R EQUEST TEASE & EMAT A CCESS SCROLL DOWN TO THE EMAT/EVI SECTION C LICK ‘ REQUEST ACCESS ONLINE ’ FOLLOW INSTRUCTIONS ACCORDINGLY

9. TEASE & EMAT A CCESS S ELECT A PPLICATION : EMAT AND EVI-O RDER M ATERIALS R OLE : EMAT/EVI O RDERING A CCESS OR D ISTRICT S TAFF V IEW O NLY A FTER COMPLETING THE INFORMATION, THE REQUEST IS ASSIGNED TO THE DISTRICT S UPERINTENDENT FOR APPROVAL AND SUBMISSION, THEN SENT TO IMET DIVISION FOR FINAL PROCESSING. 9

10. L OG IN TO TEASE http://seguin.tea.state.tx.us/apps/logon.asp E NTER U SER N AME & P ASSWORD 10

11. EMAT-EVI A PPLICATION S ELECT : EMAT/EVI – O RDER M ATERIALS A PPLICATION 11

12. A NNOUNCEMENTS P AGE C LICK “S HOW N EXT A NNOUNCEMENT ” TO VIEW IMPORTANT MESSAGES REGARDING INSTRUCTIONAL MATERIALS OR “C LICK TO C ONTINUE ” FOR THE EMAT D ISTRICT S TART P AGE. 12

13. D ISTRICT START PAGE 13

14. T HREE (3) P REREQUISITES FOR O RDERING 14

15. P REREQUISITES FOR O RDERING 15 IMA & TEKS C ERTIFICATION F ORM 2013-2014 C ONFIRM C ONTACTS AND A DDRESSES S UMMER S HIPMENT D ATES

16. PREREQUISITES 16 N OTE ANY PREREQUISITES THAT ARE REQUIRED BEFORE ORDERING

17. UPDATE C ONTACTS & A DDRESSES 17

18. 18 C ONTACTS / ADDRESSES MESSAGE

19. C ONFIRM C ONTACTS 19 V ERIFY I NFORMATION C LICK “C LICK TO S AVE ( OR C ONFIRM ) C ONTACT I NFORMATION ” C LICK “G O BACK TO S TART P AGE A LLOTMENT ”

20. C ONFIRM A DDRESSES 20 V ERIFY S HIPPING A DDRESS C LICK “C LICK TO S AVE ( OR C ONFIRM ) A DDRESS I NFORMATION ” C LICK “G O BACK TO S TART P AGE A LLOTMENT ”

21. IMA & TEKS C ERTIFICATION C LICK “IMA & TEKS C ERTIFICATION F ORM 2013- 2014” 21

22. S UBJECT A REA C ERTIFICATION I N THE C HECK TO C ERTIFY COLUMN, CLICK EACH BOX FOR S UBJECT A REAS TAUGHT 22

23. 23 G RADE L EVEL C ERTIFICATION I N THE C HECK TO C ERTIFY COLUMN, CLICK EACH BOX FOR THE APPROPRIATE GRADE LEVELS TAUGHT

24. 24 S AVE THE C ERTIFICATION C LICK THE S AVE BUTTON

25. 25 I F ANY OF THE REQUIRED SUBJECT AREA BOXES ARE NOT CHECKED, YOU WILL RECEIVE THIS MESSAGE. C LICK OK G O BACK AND CHECK ALL THE REQUIRED BOXES S UBJECT A REA W ARNING M ESSAGE

26. 26 C ERTIFIED D ATE C OLUMN T HE C ERTIFIED D ATE T IME COLUMN WILL UPDATE WHEN YOU HAVE SUCCESSFULLY SAVED.

27. 27 C LICK ‘V IEW /P RINT IMA & TEKS C ERTIFICATION 2013-2014’ P RINTING IMA & TEKS C ERTIFICATION

28. 28 IMA & TEKS C ERTIFICATION M UST BE PRESENTED TO THE L OCAL B OARD OF T RUSTEES T HE S UPERINTENDENT, B OARD P RESIDENT, AND B OARD S ECRETARY SIGNATURES ARE REQUIRED BEFORE FORM WILL BE ACCEPTED. SAMPLE ONLY

29. 29 S UMMER SHIP DATES C LICK ‘ UPDATE SUMMER SHIP DATES ’

30. 30 S UMMER SHIP DATES SUMMER SHIP DATES ARE REQUIRED WHEN THE NEW SCHOOL YEAR OPENS FOR ORDERS BEING SHIPPED DURING THE SUMMER MONTHS

31. 31 S UMMER SHIP DATES S ELECT ‘ PREFERRED ’ IN THE AVAILABILITY COLUMN C HOOSE ‘ DATE FROM ’ AND ‘ DATE TO ’ – SUMMER SHIPPING RANGE * D ATES CANNOT OVERLAP C LICK (+) SIGN TO ADD NEW LINE * REPEAT 3 TIMES

32. 32 S UMMER SHIP DATES C HOOSE DATES SCHOOL WILL BE CLOSED AS ‘ UNAVAILABLE ’ IN THE AVAILABILITY COLUMN, IF NEEDED C LICK SAVE

33. 33 C LICK THE IMA U SAGE CHART I NSTRUCTIONAL MATERIALS ALLOTMENT USAGE

34. 34 A LLOTMENT SUMMARY C LICK “A LLOTMENT R EPORT ” TO VIEW MORE DETAILS FOR YOUR DISTRICT / CHARTER IMA TRANSACTIONS

35. 35 TIP B E SURE TO ALLOW POP - UPS ON YOUR COMPUTER SINCE THE ALLOTMENT SUMMARY REPORT WILL OPEN IN A NEW WINDOW AS A PDF DOCUMENT.

36. 36 I NSTRUCTIONAL M ATERIALS A LLOTMENT REPORT SAMPLE ONLY

37. O RDER P ROCESSING S TEPS 37

38. 38 EMAT R EQUISITION LIST R EGULAR P RINTED O NLINE M ATERIALS EVI R EQUISITION LIST B RAILLE L ARGE T YPE A UDIO L EARNING D ISABILITIES T WO (2) LISTS FOR REQUISITIONS

39. EMAT R EQUISITION L IST 39 EMAT MATERIALS

40. 40 EVI R EQUISITION L IST EVI MATERIALS

41. 41 ● A LLOTMENT – N EW A DOPTIONS – EMAT ● A LLOTMENT – C ONTINUING A DOPTIONS – EMAT ● A LLOTMENT – S UPPLEMENTAL - EMAT T HREE (3) T YPES OF EMAT R EQUISITIONS

42. ● N EWLY ADOPTED BY THE SBOE ●REPLACES OUT OF DATE MATERIALS ● N EWLY ADOPTED BY THE C OMMISSIONER ● W ILL ONLY SHOW GRADE LEVEL / SUBJECT AREA TABS WITH NEW MATERIALS 42 A LLOTMENT – N EW A DOPTIONS - EMAT

43. 43 C LICK G RADE L EVEL OR HS S UBJECT A REA T AB E NTER Q UANTITIES FOR S TUDENT & T EACHER C LICK S AVE W ORK

44. A LLOTMENT – N EW A DOPTIONS - EMAT 44 C LICK THE R EQUISITION S UMMARY T AB C LICK ‘S UBMIT TO TEA’

45. 45 ● ‘P RIOR YEARS ’ ADOPTED BY THE SBOE ● ‘P RIOR YEARS ’ ADOPTED BY THE C OMMISSIONER ● A DDITIONAL ENROLLMENT GROWTH – EXTRAS ● W ILL SHOW ALL GRADE LEVEL / SUBJECT AREA TABS WITH ADOPTED MATERIALS A LLOTMENT – C ONTINUING A DOPTIONS - EMAT

46. 46 C LICK G RADE L EVEL OR HS S UBJECT A REA T AB E NTER Q UANTITIES FOR S TUDENT & T EACHER S AVE WORK

47. A LLOTMENT – C ONTINUING A DOPTIONS - EMAT 47 C LICK ON R EQUISITION S UMMARY T AB C LICK ‘S UBMIT TO TEA’

48. 48 C LICK M AGNIFYING GLASS, C HOOSE T ITLE, E NTER Q UANTITIES B LANK ISBN B OX

49. 49 C ONTAIN N EW A DOPTION M ATERIALS C ONTINUING A DOPTIONS M ATERIALS A VAILABLE TO USE AFTER N EW AND C ONTINUING A DOPTIONS R EQUISITIONS HAVE BEEN SUBMITTED AND APPROVED. U NLIMITED N UMBER AVAILABLE TO CREATE AS LONG AS YOU HAVE IMA FUNDS A LLOTMENT – S UPPLEMENTAL - EMAT

50. 50 C LICK G RADE L EVEL /HS S UBJECT A REA T AB E NTER Q UANTITIES FOR S TUDENT & T EACHER S AVE WORK

51. A LLOTMENT – S UPPLEMENTAL - EMAT 51 C LICK R EQUISITION S UMMARY T AB S UBMIT TO TEA

52. W ARNING M ESSAGE 52 FYI… YOU HAVE SPENT AT LEAST 80% OF YOUR ALLOTTED FUNDS FOR THE SCHOOL YEAR. C LICK OK

53. R EQUISITION S UMMARY R EPORT 53 C LICK V IEW /P RINT R EQUISITION S UMMARY

54. 54 TIP B E SURE TO ALLOW POP - UPS ON YOUR COMPUTER SINCE THE REQUISITION SUMMARY REPORT WILL OPEN IN A NEW WINDOW AS A PDF DOCUMENT.

55. R EQUISITION S UMMARY R EPORT 55 SAMPLE ONLY

56. 56 U SER S AVED I N PROGRESS R EQUISITION S TATUS

57. 57 S UBMITTED R EQUISITION S TATUS U SER S UBMITTED TO TEA FOR APPROVAL

58. 58 C OMPLETE R EQUISITION S TATUS TEA APPROVED SENT TO P UBLISHER OR D EPOSITORY FOR ORDER FULFILLMENT

59. 59 O RDER L IST U SE THE O RDER L IST TO VIEW ORDER ASSIGNMENTS C LICK V IEW /P RINT O RDER L IST

60. O RDER SUMMARY 60 C LICK ORDER ID # TO VIEW MORE DETAILS

61. 61 O RDER DETAIL L AST SHIPMENT DATE COLUMN SHOWS SHIP DATE

62. 62 I NVENTORY A DJUSTMENTS C LICK ‘R EPORT L OST /D AMAGED /D ESTROYED ’

63. 63 2 TYPES OF INVENTORY ADJUSTMENTS ● TEX-009 ● TEX-012

64. 64 EVI MATERIALS ONLY THAT ARE LOST OR DAMAGED BY THE STUDENT AND PAYMENT REQUIRED T EX -009 INVENTORY ADJUSTMENT

65. 65 T EX -009 INVENTORY ADJUSTMENT C HOOSE I TEM T YPE FROM DROP DOWN MENU C HOOSE R EASON FROM DROP DOWN MENU E NTER BRIEF DESCRIPTION OF INCIDENT

66. 66 T EX -009 INVENTORY ADJUSTMENT C HOOSE GRADE LEVEL FROM DROP DOWN MENU C LICK MAGNIFYING GLASS FOR MULTI - LIST CODE C LICK MAGNIFYING GLASS FOR ISBN C LICK ALL VOLUMES BOX, IF NEEDED E NTER QUANTITY TO BE REMOVED C LICK (+) SIGN TO ADD ANOTHER LINE

67. 67 T EX -009 INVENTORY ADJUSTMENT C LICK SAVE C LICK SUBMIT C LICK ‘ VIEW REPORT ’ TO P RINT M AIL PAYMENT TO TEA

68. 68 TIP B E SURE TO ALLOW POP - UPS ON YOUR COMPUTER SINCE THE TEX - 009 REPORT WILL OPEN IN A NEW WINDOW AS A PDF DOCUMENT.

69. 69 T EX -012 INVENTORY ADJUSTMENT M ATERIALS LOST / DAMAGED / DESTROYED THAT NEED TO BE REMOVED FROM EMAT INVENTORY

70. 70 T EX -012 INVENTORY ADJUSTMENT C HOOSE I TEM T YPE FROM DROP DOWN MENU C HOOSE R EASON FROM DROP DOWN MENU C HOOSE DATE DESTROYED E NTER BRIEF DESCRIPTION OF INCIDENT

71. 71 C HOOSE GRADE LEVEL FROM DROP DOWN MENU C LICK MAGNIFYING GLASS FOR MULTI - LIST CODE C LICK MAGNIFYING GLASS FOR ISBN E NTER QUANTITY TO BE REMOVED C LICK (+) SIGN TO ADD ANOTHER LINE T EX -012 INVENTORY ADJUSTMENT

72. 72 T EX -012 INVENTORY ADJUSTMENT C LICK SAVE C LICK SUBMIT C LICK ‘ VIEW REPORT ’ TO P RINT FOR YOUR RECORDS

73. 73 TIP B E SURE TO ALLOW POP - UPS ON YOUR COMPUTER SINCE THE TEX - 012 REPORT WILL OPEN IN A NEW WINDOW AS A PDF DOCUMENT.

74. 74 H ISTORY OF INVENTORY ADJUSTMENTS C LICK ‘ HISTORY LOST / DAMAGED / DESTROYED ’ C HOOSE SCHOOL YEAR FROM DROP DOWN MENU C LICK ‘ SHOW ’ TO HISTORY OF TRANSACTIONS *L INK ALSO AVAILABLE IN REPORTS MENU

75. 75 S ALE OR DISPOSAL OF INSTRUCTIONAL MATERIALS C LICK ‘ SALE OR DISPOSAL OF INSTRUCTIONAL MATERIALS OR TECHNOLOGICAL EQUIPMENT ’ FOR PDF FORM

76. 76 SAMPLE ONLY

77. 77 SAMPLE ONLY F ILL IN REQUESTED INFORMATION ON THE FORM S ALE OR DISPOSAL FORM

78. 78 SAMPLE ONLY I N - ADOPTION MATERIALS F ILL IN REQUESTED INFORMATION ON THE FORM

79. 79 SAMPLE ONLY O UT OF ADOPTION MATERIALS F ILL IN REQUESTED INFORMATION ON THE FORM

80. 80 SAMPLE ONLY O UT OF ADOPTION MATERIALS B OARD SIGNATURES REQUIRED ON FORM

81. 81 R EPORTING S HIPPING ERRORS C LICK ‘ SHIPMENT ERROR REPORT - TEX -013’ FOR THE WORD DOCUMENT *L INK ALSO AVAILABLE IN THE REPORTS MENU

82. 82 T EX -013 FORM F ILL IN REQUESTED INFORMATION ON THE FORM I NSTRUCTIONS ARE ON THE 2 ND PAGE SAMPLE ONLY

83. EMAT I NVENTORY HISTORY C LICK ‘EMAT I NVENTORY B ROWSER ’ 83

84. I NVENTORY B ROWSER 84 T YPE 4 DIGIT M ULTI - LIST C ODE C LICK ‘S EARCH ’ C LICK ‘V IEW H ISTORY ’

85. EMAT R EPORTS C LICK ‘R EPORTS ’ 85

86. 86 TIP B E SURE TO ALLOW POP - UPS ON YOUR COMPUTER SINCE THE ALL REPORTS WILL OPEN IN A NEW WINDOW AS A PDF OR EXCEL DOCUMENT.

87. EMAT R EPORTS 87

88. 88 S OME REPORTS CAN BE IN PDF OR E XCEL FORMAT A VAILABLE R EPORT F ORMATS

89. S HIPMENT & S URPLUS R EPORTS S HIPMENT E RROR R EPORT -TEX-013 S HIPMENT H ISTORY (EVI ONLY ) R ECEIPT H ISTORY (EVI ONLY ) 89

90. 90 ITEM SEARCH AND LISTINGS

91. 91 INVENTORY REPORTS C LICK DROP DOWN MENU TO CHOOSE ITEM TYPE I NVENTORY R EPORT ( MATERIALS REQUISITIONED IN EMAT) I NVENTORY R EPORT FOR S UBSCRIPTION I TEMS (T ECHNOLOGY A PPLICATIONS )

92. I TEM TYPES 92 A LL EMAT T YPES ● A UDIO ● B RAILLE ● C OMMISSIONER ’ S L IST ● L ARGE P RINT ● SBOE A DOPTED ● S TATE D EVELOPED O PEN S OURCE ●E M ATERIALS

93. 93 OTHER REPORTS AND LISTINGS

94. 94 ● A PPLYING FOR TEASE / EMAT ACCESS ● P REREQUISITES FOR ORDERING ● I MA USAGE REPORT ● T YPES OF REQUISITIONS / ORDERING ● I NVENTORY ADJUSTMENTS ●REPORTS WHAT YOU SHOULD KNOW :

95. 95 T AMMY.T ORRES @ TEA. STATE. TX. US O R J ANET.W ARREN @ TEA. STATE. TX. US A CCESSIBLE INSTRUCTIONAL MATERIALS

96. 96 Questions: