1. Preparedness Package for Refugee Emergencies 1 PPRE Part 1: The Preparedness Package for Refugee Emergencies (PPRE)

2. Preparedness Package for Refugee Emergencies 2 PPRE  Replaces earlier guidance on contingency planning for refugee emergencies  Aligned with the current IASC Emergency Response Planning (ERP) approach  Based on the principle of partnership  Provides guidance on facilitating CP process with multiple partners PPRE Overview

3. Preparedness Package for Refugee Emergencies 3 PPRE The PPRE became UNHCR Policy on 16 August, 2013, per IOM/FOM 056/2013

4. Preparedness Package for Refugee Emergencies 4 PPRE Objectives of the PPRE  Achieve systematic preparedness for refugee emergencies at field level  Early context-specific contingency planning - before the emergency  Respond to new refugee emergencies quickly and effectively  Focus on key operational protection and assistance strategies.

5. Preparedness Package for Refugee Emergencies 5 PPRE Contents of the Package  Checklist of preparedness actions  Step-by-step guidance for field operations  Standard model for risk analysis and CP  CP templates, convertible into operations plans  Tools and templates for facilitating the CP process

6. Preparedness Package for Refugee Emergencies 6 PPRE Minimum Preparedness Actions (MPAs) Done all the time by country offices, and Regional Offices / HQ, as a foundation for emergency preparedness Refugee Emergency TO APPEAL TO OPS PLAN Advanced Preparedness Actions (APAs) Implemented when determined as necessary by the Risk Analysis Risk Analysis Scenario-Based Contingency Plan Serves as the basis for the response plan and the (inter- agency) appeal at the outset of the emergency CP Process 2-4 Weeks The PPRE preparedness process…

7. Preparedness Package for Refugee Emergencies 7 PPRE  The focus of the PPRE approach is on general preparedness everywhere, and more advanced preparedness measures where needed.  This general level of preparedness is guided by the checklist for Minimum Preparedness Actions (MPA)  These MPAs are to be taken regardless of level of risk, and are not linked to a need for contingency planning. Key points on the MPAs

8. Preparedness Package for Refugee Emergencies 8 PPRE The MPA checklist covers actions in 5 key areas :  Management, Coordination and External Relations  Protection  Basic Needs and Services  Supply  Administration See Handout: MPA Checklist

9. Preparedness Package for Refugee Emergencies 9 PPRE Which (if any) of these actions are not being done now? After reviewing the actions detailed in the MPA checklist, answer the following question

10. Preparedness Package for Refugee Emergencies 10 PPRE The MPA checklist:  Required by all offices everywhere  Is not resource intensive  Should result in achieving the minimum level of preparedness required for the organization  Provides groundwork for knowing when to initiate the Advanced Preparedness Actions (APAs)

11. Preparedness Package for Refugee Emergencies 11 PPRE One of the actions to be taken per the MPA checklist is risk analysis… “Undertake regular refugee movement risk monitoring, and engage with the inter-agency risk monitoring processes in-country, including those led by the RC/HC …” M2

12. Preparedness Package for Refugee Emergencies 12 PPRE Risk is systematically analyzed using two factors: Impact – How bad would a particular refugee influx scenario be? and… Likelihood – What are the odds that the emergency scenario will actually occur?

13. Preparedness Package for Refugee Emergencies 13 PPRE 1 2 3 4 5 2345 These two factors are defined and given discreet levels of 1-5. Once the levels are agreed, the risk can be plotted on a risk matrix. IMPACT LIKELIHOOD

14. Preparedness Package for Refugee Emergencies 14 PPRE IMPACT LIKELIHOOD 12345 2 3 4 5 46810 691215 8121620 10152025 LOW RISK MEDIUM RISK HIGH RISK

15. Preparedness Package for Refugee Emergencies 15 PPRE If routine risk analysis using the PPRE model indicates a medium or high risk of a refugee emergency, then the Advanced Preparedness Actions (APA checklist) must be considered. MPAs – baseline for preparedness ANALYSIS SHOWS LOW RISK BEGIN APAs CONSIDER APAs ANALYSIS SHOWS MEDIUM RISK ANALYSIS SHOWS HIGH RISK

16. Preparedness Package for Refugee Emergencies 16 PPRE The APA checklist covers advanced preparedness actions in 5 key areas:  Management, Coordination and External Relations  Protection  Basic Needs and Services  Supply  Administration See Handout: APA Checklist

17. Preparedness Package for Refugee Emergencies 17 PPRE After reviewing the actions detailed in the APA checklist, answer the following question: Which of these advanced preparedness actions would be the most difficult to accomplish, why?

18. Preparedness Package for Refugee Emergencies 18 PPRE The APA checklist:  Should lead to an increased level of readiness to respond  Identifies actions that will facilitate the emergency response during the initial phase of an emergency  Requires development of a scenario- based contingency plan

19. Preparedness Package for Refugee Emergencies 19 PPRE One of the actions to be taken per the APA checklist is contingency planning… “Initiate and manage the development or updating of the refugee Contingency Plan (CP), including a practical and action- oriented response strategy (also see CP process guidance and templates in the PPRE), together with partner agencies...” M3

20. Preparedness Package for Refugee Emergencies 20 PPRE Contingency Planning Tools The basic components: 1.National - Level CP Template 2.Regional - Level CP Template 3.CP process guidance 4.CP Tool-box ( various practical templates)

21. Preparedness Package for Refugee Emergencies 21 PPRE CP template example...

22. Preparedness Package for Refugee Emergencies 22 PPRE  Setting a context-specific response strategy  Analysis of needed resources  An appropriate and timely protection response for refugees (incl. assistance)  Capturing decisions taken during UNHCR - led planning process with multiple partners  A concise document, of 20 pages or less  Consistency across different countries. The CP Template facilitates:

23. Preparedness Package for Refugee Emergencies 23 PPRE Finding what you need in the PPRE Getting started and general preparedness PPRE Guidance Note MPA checklist Medium and High-Risk Situations APA checklist CP country –level template CP regional-level template CP toolbox

24. Preparedness Package for Refugee Emergencies 24 PPRE Questions or Comments? ? Thank you.