1. PRE-QUALIFICATION TENDER FOR THE PROVISION OF LAND SURVEY SERVICES 31 JULY 2014

2. Agenda Welcome Esther Seshabela Safety TBA Technical Elliot Mashau/Ntika Maake ProcurementEsther Seshabela Quality Sipho Sambo SHE Puleng Khabo SD&L Ishmael Modiko 11 July 20142

3. LAND SURVEY SCOPE OF WORK July 2014

4. PURPOSE 4 There is a need for one Eskom enabling contract for Land Surveying. The proposed contract will cater for Transmission and Generation Divisions, for a period of five (5) years. The intent of the contract is to ensure consistency and acceptable standard of services to be provided by Land Surveyors/Technical Surveyors to Eskom. The purpose of this document is to outline the scope of work and minimum requirements for the required services.

5. 5 OUR BUSINESS - PROJECTS

6. 6 SCOPE OF WORK 2. SCOPE OF WORK 2.1.The Land Surveyors/ Technical surveyors will be required to provide surveying services that encompasses the following but not limited to:  Survey Walk-downs: This is a check survey that is done prior to design to verify features on the ground versus mapping. This services is applicable to Transmission lines.  Precise Engineering Surveys: This is for monitoring of Eskom infrastructures and Sub-stations/ Power stations.  Volumetric Surveys: The surveyor should survey the Coal Stockpiles to produce volumes.  Terrestrial / Mobile Laser Scanning Surveys ( applicable for various engineering surveys).  Detailed Topographical Substation Surveys: The surveyor should conduct topographical surveys and issue plans and reports to Eskom within the agreed time frame. Applicable to Transmission and Generation

7. 7 SCOPE OF WORK  Strip Profile Surveys: The surveyor should conduct and issue a report for all Strip Profile surveys within agreed time frame. This service is only applicable to Transmission division.  Survey of Statutory Crossings: Roads (KM Markers), Railway Crossings, Telkom, etc. This service is only applicable to Transmission and Generation divisions.  Setting out Bend Towers and line pegs (PLS): All bend tower positions to be set out as per Eskom specifications. This includes placing the pegs in concrete with clear label and poles/flags. Line pegs/poles to be placed to demarcate centerline of servitude. These should be inter-visible.  Cadastral Compilations for Power-line Routes(PLS): To compile an accurate cadastral plan from SG data & diagrams. The surveyor should issue a plan (dxf/dgn/dwg) + calculated co-ordinates and report within agreed time frame.  SG Servitude/ Sub-divisional/ Lease Diagrams (PLS): Eskom will provide the required data to the surveyor and the surveyor should prepare the SG diagrams. The Surveyor General should approve all SG diagrams before issue them to Eskom.

8. 8 PANEL ACTIVITIES CATEGORIES CategoryActivity Professional Land Surveyors Technical Surveyors PANEL A - Professional Land Surveyors Only with more than 10yrs Experience(>100km: Lines) (>50Ha: Sites) PANEL B - Professional & Technical Surveyors between 5 - 10 yrs. Exp (10 - 99km: Lines) (5 - 50Ha: Sites) PANEL C - Professional and Technical Surveyors with 3-5 years (0 - 10km -Lines) (0 - 5 Ha - Sites) Cadastral Registration Surveys of Linear Infrastructure and Substations X XXX Consolidation, Sub-divisions and Amendments X XXX Relocation and verification of Cadastral Boundaries X XXX Demarcation of Servitude boundaries X XXX Cadastral Compilations X XXX SG Diagram Auditing X XXX Professional Consultation X XXX Engineering Topographical Surveys of new and existing Substation sites XXXXX Profile Surveys of new Power Line routes XXXXX Survey Walkdowns XXXXX Setting Out of Designed Tower Positions XXXX Specialized Engineering Surveys, Volumes, Monitoring XXXXX Surveys of Informal Settlements XXXXX Laser Scanning Surveys (Mobile & Terrestial) XXXXX Profile Surveys of Crossings, Heightings etc XXXXX Route Selection XXXXX CAD & Mapping Contouring & Drawing XX xXX Mapping XX xXX GIS Data Capture XX xXX

9. 9 GENERAL REQUIREMENTS 3. GENERAL REQUIREMENTS 3.1.The surveyor shall be registered with the South African Council for Professional and Technical Surveyors (PLATO) and preferably the South African Geomatics Institute (SAGI). 3.2.The surveyor must have a minimum of three (3) years’ experience in Land Surveying. 3.3.The surveyor must have the following experience:  Registration Surveys of linear infrastructure and substations,  Topographical Survey of Sub-stations and new sites; the surveyor to list or provide minimum three (3) previously conducted projects,  Profile survey for new linear projects; the surveyor to list and provide minimum (3) previously conducted projects,  Perform survey walk-down (Previous Project Experience),  Setting out of designed Bend tower positions (Previous Project Experience),  Specialized engineering surveys, volumes, monitoring, (Previous Project Experience) etc. 3.4.Eskom reserves the right to request and perform security vetting on the Land Surveyors based on Eskom standard, 32-138 Security Vetting.

10. 10 GENERAL REQUIREMENTS Cont.… 4. TECHNICAL RESOURCES The Land Surveyors/ Technical surveyors must provide a list of the following technical resources:  Survey Equipment: GPS, Total-stations, Scanners etc.  Computing and software  Survey Vehicles 5. HUMAN RESOURCES 5.1 Staff Compliment – Professionals, Technicians, Assistants, and Draftsman 6. CONFIDENTIALITY 6.1.The Land Surveyors shall not disclose any information related to the surveying or reports to any third party without written permission from Eskom. 6.2.Eskom reserves the right to request the Surveyors to sign a confidentiality agreement.

11. 11 DOCUMENTS REQUIRED FOR EVALUATION 7. DOCUMENTS REQUIRED FOR EVALUATION The following documents, or information, should be provided by the Land Surveyor for the purpose of evaluation. 7.1.A valid PLATO( Compulsory) and SAGI registration certificate (if applicable). 7.2.List of surveying projects conducted in the past three (3) years. The list should include the following surveying services:  Topographical Surveys,  Profile surveys  Walk-down surveys,  Setting out of designed tower positions,  Specialized engineering surveys, volumes, monitoring, etc. 7.3.The surveyor must provide valid calibration certificates, types of survey software and types of survey vehicles to be used. Note: The list must include but not limited to: name of customer, surveying date, scope of the services and contact person.

12. 12 THRESHOLDS  Tenderers are expected to meet an overall technical threshold indicated for each panel in order to be pre-qualified and proposals that fail to achieve the minimum qualifying score will be disqualified. See table below for the technical weighting and minimum thresholds to be achieved for each panel. Thresholds Panel AThresholds Panel BThresholds Panel C 60%50%40%

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14. Procurement (Tender Process) The tender procurement process will be as follows: Pre-qualification Stage (Technical) Functional Analysis as per the Panel categories (A, B, C) Suppliers need to meet minimum thresholds as per panel category Short listing of tenderers based on the Functional Analysis (Technical) RFQ (Rates, SD&L & SHEQ) only to the shortlisted Evaluations Contract award 11 July 201414

15. Procurement 1.Deadline for Clarification questions – 18 August 2014 Clarification responses will be published on the Eskom tender bulletin Question directed through a single communication channel – email 2. Deadline for tender submission 21 August 2014 @ 10H00 South Africa Standard Time 3. Delivery of the tender submission Eskom Megawatt Park (Main Reception Area), Maxwell Drive, Extension 3 Suppliers must indicate the CORP Number on the tender documents 4. Tender Returnables All listed documents to be submitted by closing date (21 August 2014) Suppliers must indicate the panel category tendered for 5. Number of tender documents to be submitted The tender shall be submitted in 2 copies: (1) printed original, (1) copy of the original 11 July 201415

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17. Supplier Quality Requirements Land Survey Service Date: July 2014 Presenter: Sipho A Sambo

18. 2016/06/07182016/06/07 QM-58 Supplier Contract Requirements” The purpose of the Eskom Quality specification is to define the requirements by which Contractors and Suppliers shall manage, implement, maintain and continually improve a Quality Management System (QMS) based on ISO 9001:2008. The intention is that Contractors and Suppliers should continuously adhere to Eskom’s Quality requirements in respect of the supply of products and related services. QM-58 Shall be implemented on all new contracts, and extensions to existing contracts. QM-58.pdfQM-58.pdf

19. 2016/06/07192016/06/07 Process Flow of QM-58 Specification

20. 2016/06/0720 Section A (Option 1): QMS Requirements- ISO 9001 Certificate Clause No (QM-58) Evaluation Criteria/ Required DocumentsYes= 1 and No=0 3.2.1 a5A.1Product / Service Scoping on ISO certificate is defined and relevant1 A.2Certificate by Approved and Authorized certification authority1 A.3Certification Authority is has Recognized International Accreditation1 A.4 Validity (expiry date) of certificate1 Section A (Option 2): QMS Requirements- Objective evidence of a documented QMS that is not certified 3.2.1 a5A.1Quality Manual (including ISO 9001 mandatory procedures)1 A.2Copy of Quality Policy signed by top management.1 A.3Procedure for Control of Documents1 A.4Procedure for Control of Records1 A.5Internal Audits Procedure1 A.6Procedures for Control of Nonconforming product or services1 A.7Corrective Action Procedure1 A.8Preventive Action Procedure.1 Quality Evaluation Criteria and Documents for Submission

21. 2016/06/0721 Section B: Evidence of QMS in Operation Clause No (QM-58) Evaluation Criteria/ Required DocumentsYes= 1 and No=0 3.2.1 a4B.1Copy of CV of Quality Representative for the project1 3.2.1 a6B.2Signed Organisational structure & Quality dept. reporting structure.1 3.2.1 a13B.3Additional Quality Management Accreditations (i.e. NDT/NDE/RBI/Welding)1 3.2.1 a12B.4Copy of procedure for control of suppliers & subcontractors1 3.2.1 a9B.5Copy of Completed non-conformance report (NCR)1 3.2.1 a10B.6Copy of Completed Corrective Action report (CA)1 3.2.1 a10B.7Copy of Completed Preventative Action report (PA)1 B.8Copy of Customer satisfaction surveys1 3.2.1 a8B.9Copy of a Quality Plan (incl ITP's) on previous project < 2yrs0 3.2.1 a7B.10Historical Information (list) of similar work performed < 2yrs1 Quality Evaluation Criteria and Documents for Submission

22. 2016/06/0722 Section C: Contract Quality Plan as per Scope of Works (Ref ISO 10005) Clause No (QM-58) Evaluation Criteria/ Required DocumentsYes= 1 and No=0 3.2.2C.1Supplier identified the persons responsible for drafting the PS1 C.2Scope of PS is complete, as description in the Works Information.1 C.3Allow for acceptance of PS by Employer (meeting Quality objectives)1 C.4Preliminary Management authority & responsibility Matrix submitted1 C.6Control of Quality Records- process to complete, keep & dispose1 C.8Allow for Customer Requirement reviews / specifications adjustments1 C.9Setup communication channel on quality issues1 C.11Purchasing- Submit a list of all suppliers and subcontractors.1 C.14Describe Procedures in dealing with Customer property1 C.16Supply draft Concession request for Non-conforming products1 Section D: ITPN/A Section E: Quality Requirements for ISO series and QM 58 3.2.1 a1 &a2E.1Complete and sign Form A and B1 Quality Evaluation Criteria and Documents for Submission

23. 2016/06/0723 The supplier shall submit the following quality documentation with the tender: 1)Signed form A 2)Signed form B 3)Detailed CV of the supplier Quality Management Representative. 4)Copy of ISO 9001:2008 certification OR objective evidence of a QMS that complies with ISO 9001:2008 (QM Manual and six mandatory procedures). 5)Copy of contractors organisational structure indicating QMR position. 6)Historical information register on similar work carried out. 7)Draft CQP that fully complies with ISO 10005 standard, and Eskom template (QM 58 Appendix C) Documents for Submission

24. 2016/06/07242016/06/07 8)Closed out and completed product / process Non- conformance report. 9)Completed and closed out internal audit Corrective Action Report. 10)Completed and closed out Preventive Action Report. 11)A copy of procedure for control of suppliers. Quality Evaluation Criteria and Documents for Submission

25. 2016/06/07252016/06/07 Summary of Procurement Quality Assurance Process 1)Supplier submits Quality documentation with a tender. 2)Suppliers Quality documentation submitted with tender complies with QM-58 requirements. 3)CQP is implemented by Supplier and monitored by Eskom for the duration of the contract.

26. Eskom reserves the rights to  Perform supplier technical and quality capability assessments on all potential suppliers in order to determine all quality and technical risks associated with a specific contract, process, commodity, project or service.  Perform audits on all suppliers, contractors and subcontractors who have been awarded a contract. These post contract audits shall be carried out, in accordance with Eskom's supplier, contractor audit schedule

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28. 28 SHE Requirements Land Survey Presented by : MD Maunatlala SS: COHS

29. Eskom’s Core Values: ZERO HARM 2016/06/0729 Excellence Acknowledged by all for exceptional standards, performance and professionalism. Innovation Value-adding creativity and results oriented. Lead through excellence in innovation. Customer Satisfaction A commitment to meet and strive to exceed the needs of the receivers of products and services. IntegrityHonesty of purpose, conduct and discipline in actions, and respect for people. Zero HarmEskom will strive to ensure that zero harm befalls its employees, contractors, the public and the natural environment. Applicability : All Eskom Employees, Agents, Consultants, Suppliers, Contractors & Visitors. Eskom Values

30. Contractor SHE Returnables Contractor Risk Category: Low Risk (Objective criteria) Non- negotiable minimum requirements that tenders have to address and respond to when submitting tender returnable for evaluation are A baseline Risk Assessment Acknowledgement of Eskom’s rules and requirements Health and Safety Plan Valid Letter of Good Standing SHE Policy 30

31. Baseline Risk Assessment The purpose of conducting a baseline HIRA is to establish a risk profile or a set of risk profiles. It is used to prioritise action programmes for issue-based risk assessments. The output of a baseline risk assessment - is a risk profile or set of risk profiles; and it is a clear description of the methodology, system, terminology etc. used in the scoping exercise, and what may be required for the improvement of the baseline HIRA in the future. 31

32. Eskom Rules and Requirements This is the acknowledgement form issued to the tenderer for his or her own acknowledgement of a clear understanding of all the SHE requirements at Eskom. Signing the form that is Annexure B will be deemed as your acceptance to conform to the following documentation and application of such within your scope of work. The following Policies/Procedures are in support of Eskom SHE requirements: Eskom SHEQ Policy 32-727 Eskom Cardinal Rules 32-421 Eskom Substance Abuse Policy 32-37 Eskom Vehicle & Driver Procedure 32-93 Incident Management Procedure 32-95 These are not tender returnables the are only there for guidance and reference purposes 32

33. SHE Plan and Details A detailed SHE plan which must address but not limited to the following : - Implementation of a SHE system, how it will be monitored and controlled - Training and competency for employees - Access and monitoring and control of visitors - Fire and Emergency preparedness - SHE risk management - How the culture of Zero harm will be entrenched into the company’s operations - The induction programme for all employees and visitors - Incident management - Personal protective equipment and safeguarding of employees - Safety initiatives, SHE awareness and communication - Housekeeping, - Medical certificates - Vehicle and Driver safety 33

34. Valid letter of Good Standing It is essential to ensure that all suppliers that perform work on Eskom premises be registered with the Compensation Fund in terms of the Compensation for Occupational Injuries and Diseases Act (COID Act). In order to ensure the above mentioned the supplier needs to produce a letter of good standing with the Compensation Commissioner. Based on Legislation in section 89, of the Compensation for Occupational Injuries and Diseases Act In order to ensure the above mentioned the supplier needs to produce a letter of good standing with the Compensation Commissioner. 34

35. SHE Policy The Occupational Health and Safety Act, Act 85 of 1993, requires the employer to provide and maintain as far as reasonable and practical a work environment that is safe and without risk to the health of employees. Section 7 of the Act provides direction to employers concerning the health and safety policy of the organisation. A health and safety policy is a written statement of principles and goals embodying the company's commitment to workplace health and safety signed by the CEO. There are no hard and fast rules about what to include in a policy. The employer should create a policy that is suitable and sufficient in order to address the health and safety need of the company. 35

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